UVM Extension Planning and Reporting Timeline for FY98

UVM Extension Planning and Reporting Activities for FY98

Planning for FY99-01 / Reporting for FY98

Planning Dates		Reporting Date		Goal		Who's Responsible	Significant Questions/Tasks edited June 25, 1998 Plngrptg'98/timfy98r
January 5				Performance Plan Remote Site Disks Due		Performance Plan Authors (National Goal Areas 1-5/ 3-D Items)
		January 10		Submit quarterly activity reports (statistical summary and success stories) to unit chairs		Faculty and Program Staff	Send copy of quarterly activity reports (statistical summary and success stories) to appropriate C/P Co-chair. C/P Co-chairs will collect and send copies to appropriate Goal Area/3d authors.
		January 15		Submit approved quarterly activity reports to Extension Business Office		Unit Chairs
		January 16		Summary of Faculty/Program Staff FTEs, program costs, and volunteers by C/P Team (Curriculum Plan Part 4).		Unit Chairs
January 30				Performance Plan Submission to CSREES/USDA		Associate Director
February 25				Extension All Chairs Meeting (Afternoon Session): Program Prioritizing Training Session		Extension All Chairs	What criteria should be used to prioritize individual C/P team program efforts for the next 3 years? What criteria should be used to prioritize the overall Extension efforts? How should these criteria be weighted?
February 26-March 10				C/P Co-Chairs Convene C/P Advisory Groups		C/P Chairs	Identify target audiences. Assess program needs. Using the criteria and the weighting process, prioritize suggested C/P team program efforts for the next 3 years. How can advisory groups be used more effectively in planning and prioritizing programs?
February 26- March 10				Convene C/P Teams.		C/P Chairs	Incorporate Advisory Group assessment in identifying priority programs and target audiences. Using the criteria and the weighting process, prioritize C/P team program efforts for the next 3 years. Identify 4 to 5 team indicators of program impact in each areas: environment, economics, and social. Electronic copy of Curriculum done for FY98
By March 11			Performance Plan/Report Authors start collecting data for reporting.		C/P co-chair Performance Plan/Report Contact			Designate Performance Plan/Report Authors for Goal Areas 1-5 and 3d items.
March 11			All Chairs Meeting (Afternoon Session): Report on C/P Team needs assessment activities. Share performance indicators between teams.		C/P Chairs			What are the priority programs and targeted audiences identified through advisory groups and team needs assessments. Which indicators of program impact are relevant to each C/P team? Which indicators are used by more than one C/P team? Prioritize overall Extension major program efforts.
April through May			Develop or revise proposed curricula		C/P Teams			Use 4-part Curriculum Framework including: narrative/justification GPRA Goal areas impact assessment planning program resources
	April 10		Submit quarterly activity reports (statistical summary and success stories) to unit chairs		Faculty and Program Staff			Send copy of quarterly activity reports (statistical summary and success stories) to appropriate C/P Co-chair. C/P Co-chairs will collect and send copies to appropriate Goal Area/3d authors.
	April 15		Submit approved quarterly activity reports to Extension Business Office		Unit Chairs
June 17			All Chair's Meeting (Afternoon Session) Review draft curricula Identify common/ multi-disciplinary program themes Distribute Remote site work disks to C/P co-chair Performance Plan/Report contact		PMT #4 Director's Office			Draft a system-wide curriculum synopsis highlighting major multi-team efforts. Review curriculum against Extension mission and goals. Designate C/P Co-chair from each team to be Performance Plan/Report contact Remote site work disks distributed to C/P co-chair Performance Plan/Report contact
	June 26		Performance Plan/Report Authors receive Remote Site work disks.		C/P co-chair Performance Plan/Report Contact			Distribute Remote site work disk(s) to Goal Area/3d item Performance Plan/Report Authors
July 1			C/P team proposed curricula and synopsis of major multi-team efforts posted on the web for faculty review.		Director's Office
	July 10		Submit quarterly activity reports (statistical summary and success stories) to unit chairs		Faculty and Program Staff			Send copy of quarterly activity reports (statistical summary and success stories) to appropriate C/P Co-chair. C/P Co-chairs will collect and send copies to appropriate Goal Area/3d authors.
	July 15		Submit approved quarterly activity reports to Extension Business Office		Unit Chairs
By July 17			Faculty vote on proposed curricula		EFO sets date and facilitates voting process.
By July 24			Extension system notified of results of curricula vote.		Director's Office
By July 31			C/P final team curricula and synopsis of major multi-team efforts posted on the web.		Director's Office
By August 27			Develop Personal Performance Plans. Obtain C/P co-chair and unit chair approval.		Faculty and Program Staff
Sept. 4			FTE summaries by priority program area shared with All Chairs		C/P Co-chairs
Sept. 11			Priority program FTE distribution summary evaluated via conference call.		PMT			Are FTEs distributed adequately to support priority programs and Extension's mission?
Sept. 14			Performance Plan Authors (National Goal Areas/3-D Items) have received copies of Personal Performance Plans.		Unit Chairs
	Sept. 25		Submit quarterly activity reports (statistical summary and success stories) to unit chairs		Faculty and Program Staff			Send copy of quarterly activity reports (statistical summary and success stories) to appropriate C/P Co-chair. C/P Co-chairs will collect and send copies to appropriate Goal Area/3d authors.
Sept. 28	Sept. 28		National Goal Area and 3-D item Performance Plans and Performance Report remote site work disks submitted to Associate Director's Office		Performance Plan/Report Authors for National Goal Areas/3-D Items			Complete and send remote site work disks to Associate Director’s Office.
By October 1			Identify Performance Plan Authors for next fiscal year					Send names of authors to all C/P Co-chairs.
October 1			Approved Personal Performance Plans for all Extension Faculty and Program Staff submitted to Associate Director's Office		Unit Chairs
To begin October 1			Collection of data for reporting and planning.		C/P co-chair Performance Plan/Report Contact			Designated Performance Plan/ Report authors begin collecting data for next fiscal year.
	October 2		Submit approved quarterly activity reports to Extension Business Office		Unit Chairs
November 1	November 1		Submit Performance Plan Update and Performance Plan Report to CSREES/USDA		Associate Director
	By Nov. 31		Convene C/P Advisory Groups		C/P Co-chairs			Report results of planning and prioritizing activities.