Department of Risk Management & Safety
Field Trip GuidelinesThese guidelines are for trips involving overnight stays or unusual hazards or physical risks.
- Develop a detailed itinerary which specified course activities
and activities outside of course work. Meet with all participants ahead
of time to familiarize them with the itinerary as well as any
expectations you have of them and specific risks associated with the
- If any field trip activities require special skills, be sure to
provide the necessary orientation and training to the participants.
- Before the trip, obtain a list of names and emergency contacts
from all participants so that you are prepared, should an emergency
occur. This should include a list of participants' medical
conditions which might require emergency care or special
treatment. This can be done by using the Acknowledgement
of Risk form. The
trip leader should keep
a copy of this form from each participant. A copy of the list of
the emergency contact names should also remain with someone on campus,
who has a copy of your itinerary and would generally know where to
locate you if necessary. Bring along a cell phone, if available.
- Bring along a first aid kit. It's a good idea to have someone in
the group familiar with first aid and/or CPR.
- Report all incidents of injury (of consequence) to the UVM
Department of Risk Management at 656-3242. Sample
incident report is
- Try to arrange group transportation using a UVM owned or leased
vehicle. Use of personal staff or faculty vehicles will make those
employees primarily responsible if any accident should occur. Students
who elect not to travel with the group should complete an Alternative
All drivers must have a current UVM driver certification status.
The certification process requires a Motor Vehicle Record check
and two online trainings and can take up to 30 days. Apply to
become a UVM certified driver here:
Last modified May 11 2016 07:38 AM