University of Vermont

Procurement Services

Staples Office Supply Contract

The University of Vermont has a contract with Staples for office supplies. The mandatory contract offers easy ordering and desktop delivery for orders of in-stock merchandise.

For any questions, please contact your dedicated Staples Advantage representatives:

Christa Sebast
Account Manager
1-877-482-8026 x143
christa.sebast@staples.com

Karen Murray
Service Consultant
802-578-9679
karen.murray@staples.com

General Customer Service at 877-826-7755

Three ways to place an order

  1. www.order.staplesadvantage - an on-line ordering system, which is the preferred method. You must use your Purcard when ordering on-line. To create an on-line account, contact a Staples representative above, and they will create a login and password for you after obtaining your information.
  2. Blanket purchase orders - Blanket purchase orders are established when it's anticipated a vendor will be used more than 4 times during a one year time period. Blanket po's are encumbered for a specific dollar amount to cover the time period. If the order is between $25,000 and $50,000, you must submit a Quotation Evaluation Form with your requisition. If the order exceeds the bid limit of $50,000 for goods or services, you must include either a Single/Sole Source Justification Form or copies of all quotations received. If the order is for a service being provided by an individual, you must include an Independent Contractor Status Determination Form. When you receive your copy of the purchase order, be sure to review it carefully. If you find any discrepancies, call the Procurement & Contracting Specialist shown on the purchase order. Get our forms.
  3. In-Store

NOTE: - Contracted items provide the best pricing for UVM.

Delivery Schedule

The new Staples delivery schedule for office supplies will be as follows:

  • Mondays
  • Tuesdays
  • Wednesdays
  • Fridays

Departments are encouraged to place larger orders once a week to help eliminate frequent deliveries. This contract has a $50 minimum order requirement.

Paper

The University is committed to purchasing recycled copy paper.
Item# 492072 - 30% Staples Multi-purpose paper (case)
Item# 356829 - 100% Cascades copy paper (case)

Delivery

A Staples driver will deliver all Staples Advantage orders to offices on campus.  Any discrepancy should be brought to the Staples representative's attention. If no one is available to sign for receipt, the container and order contents will be left.  Contact John Scott or Karen Murray (see above) with questions.

Shipping Information

If your order has not been delivered, you can check on-line to determine if the shipment has shipped.

Exclusions

The following items may NOT be purchased using the office supply contract:

  • Computers - see the UVM Computer Depot

The following items may be purchased through the Business Interiors by Staples or other UVM contracted furniture vendors.

  • Furniture
  • Toner Cartridge Recycling: The UVM Bookstore manages a program to recycle toner cartridges. It is not necessary to call Staples to recycle cartridges purchased on the contract. The UVM Bookstore is willing to recycle any and all toner and ink cartridges that you might have and all you need to do is either drop them off at the bookstore, send them through campus mail or just hand them to the bookstore driver when they are delivering in your building.

Any questions regarding the Office Supply Contract or procedures should be directed to Bonnie Carpenter at 656-8281 or bonnie.carpenter@uvm.edu.

Last modified April 06 2014 04:53 PM