Staples Office Supply Contract
The University of Vermont has a contract with Staples for office supplies. The mandatory contract offers easy ordering and desktop delivery for orders of in-stock merchandise.
firstname.lastname@example.org Karen Murray
General Customer Service at 877-826-7755
Three ways to place an order
- www.order.staplesadvantage - an on-line ordering system, which is the preferred method. You must use your Purcard when ordering on-line. To create an on-line account, contact a Staples representative above, and they will create a login and password for you after obtaining your information.
- Blanket purchase orders - Blanket purchase orders are established when it's anticipated a vendor will be used more than 4 times during a one year time period. Blanket po's are encumbered for a specific dollar amount to cover the time period. If the order is between $25,000 and $50,000, you must submit a Quotation Evaluation Form with your requisition. If the order exceeds the bid limit of $50,000 for goods or services, you must include either a Single/Sole Source Justification Form or copies of all quotations received. If the order is for a service being provided by an individual, you must include an Independent Contractor Status Determination Form. When you receive your copy of the purchase order, be sure to review it carefully. If you find any discrepancies, call the Procurement & Contracting Specialist shown on the purchase order. Get our forms.
NOTE: - Contracted items provide the best pricing for UVM.
To reduce the environmental footprint and greenhouse gas emissions on campus, delivery schedule for office supplies will be as follows:
Departments are encouraged to place larger orders once a week to help eliminate frequent deliveries. This contract has a $50 minimum order requirement. The University Bookstore will continue to make deliveries and pick ups for Staples.
The University is committed to purchasing recycled copy paper.
Item# 492072 - 30% Staples Multi-purpose paper (case)
Item# 356829 - 100% Cascades copy paper (case)
A bookstore employee will delivers the Staples orders, to your office. Please provide him/her with all of the courtesy and respect due to any other UVM faculty, staff or student. Deliveries are on a very tight delivery schedule, with over 170 possible delivery locations. Please make every effort to unload the totes as quickly as possible. The order can be double checked after he leaves. Any discrepancy should be brought to the Staples respresentatives attention. If no one is available to sign for receipt, the container and order contents will be left.
If your order has not been delivered, you can check on-line to determine if the shipment has been received by the Bookstore.
The following items may NOT be purchased using the office supply contract:
- Computers - see the UVM Computer Depot
The following items may be purchased through the Business Interiors by Staples or other UVM contracted furniture vendors.
- Toner Cartridge Recycling: The UVM Bookstore manages a program to recycle toner cartridges. It is not necessary to call Staples to recycle cartridges purchased on the contract. The UVM Bookstore is willing to recycle any and all toner and ink cartridges that you might have and all you need to do is either drop them off at the bookstore, send them through campus mail or just hand them to the bookstore driver when they are delivering in your building.
Any questions regarding the Office Supply Contract or procedures should be directed to Bonnie Carpenter at 656-8281 or email@example.com.
Last modified April 10 2013 02:13 PM