|
Procurement Services |
Cell Phone Transition - Beginning July 1, 2009, the University will no longer purchase any new cell phone, nor will any existing cell phone contracts be renewed or extended. In order to avoid cancellation fees, and to allow for an orderly transition, anyone currently using a university-owned cell phone acquired prior to the establishment of this allowance has until November 1, 2009 to comply with this revised business practice.
Guidelines and Procedures for Cell Phones - for additional information and required forms.
Requisition Tips
Blanket PO requisitions - Updated 02/07/08
When entering a requisition for an individual providing a service, please describe the service and dates.
If you need a one-time shipping address change, use the Comments box (on the Requisition Line). DO NOT use the Modify Shipping Address hyperlink. If you need a permanent address created, please email procure@uvm.edu.
Be sure to account for any freight or shipping costs on the requisition.
Backup for requisitions (Employee vs. Independent Contractor Form, Non-Competitive Bid Statement, quotes, invoices, etc.) should be attached to the requisition or faxed to Procurement Services.
If you're requesting that a check be issued, please allow 7 - 10 business days for processing from the date Procurement receives all required documentation.
Purchase Order Tips
Procurement Services cannot overpay (within established limits) a purchase order. If an invoice cannot be paid because there isn't enough encumbrance remaining on the PO (the PO is fully matched), the invoice will be returned to you.
To increase a PO, please email procure@uvm.edu. Estimate the amount you will need for the remaining fiscal year - not just the amount of the current invoice.
Don't under-estimate the dollar amount you will need during the year on your blanket POs. There is an automated process to close purchase orders based on a PO being fully matched. If the PO is fully matched (the PO amount has been spent), the process will automatically close the PO. If additional invoices are received for this closed purchase order, you will need to enter a new requisition.
Once a purchase order is closed, it cannot be re-opened.
If you have questions about daily PeopleSoft processes, please consider the following:
PeopleSoft Training Documents and Job
Aids
Choosing the Appropriate Purchase/Payment Method
Chart String Questions
For questions about chartstrings, please
contact your department’s budget builder.
If you do not know who your budget builder is, contact Financial Analysis
& Budgeting at Ext. 6-3244.
Last modified September 16 2009 12:43 PM
