University of Vermont

Office of the General Counsel

Billings

For the most efficient review and approval of a contract, it is best to contact our Office during the planning stages and a minimum of thirty (30) days before the effective date of the contract.

Contract Review and Approval

The Office of the General Counsel reviews the form of contracts and agreements to which the University is a party in accordance with the Contract Approval and Signatory Authority Policy, as well as the Procurement or Lease of Goods and Services Policy, as applicable, before signature.  The Office can also provide model agreement templates for departments, as appropriate, upon request.

To submit a contract for review, please complete an ELECTRONIC CONTRACT APPROVAL AND ROUTING FORM. For the most efficient review and approval of a contract, it is best to contact our Office during the planning stages and a minimum of thirty (30) days before the effective date of the contract.

Signatory Authority

Individuals have the authority to enter into negotiations, approve, or sign contracts on behalf of the University only pursuant to:

(1) a resolution of the Board;
(2) a valid delegation of authority; or
(3) a purchase made in accordance with the University’s Procurement or Lease of Goods and Services Policy.

Individuals who enter into commitments or agreements without the requisite authority may be personally liable for the obligations assumed under those agreements. University administrators, faculty, staff, or students who enter into unauthorized agreements may also be subject to disciplinary action, up to and including dismissal.

Note: OGC attorneys do not sign contracts on behalf of the University, but rather offer assistance in reviewing legal terms of agreements and drafting provisions.

It is the responsibility of the sponsoring department to retain a copy of all fully executed contracts for their records.


All materials provided on this website, including the contents of linked pages, are provided for general informational purposes only. While we seek to provide links to current and authoritative information, neither UVM nor this office guarantees the accuracy of information accessible online; therefore, this information must not be relied upon as substitute for legal advice from a qualified attorney. Please contact a UVM Office of the General Counsel attorney to obtain current legal advice specifically responsive to your questions.

Last modified July 16 2014 02:28 PM