Cost Transfers
Cost Transfers on Sponsored Agreements
Supply a
detailed
explanation and
complete
documentation for audit purposes. Here are some other key tips:
Salary Cost Transfers
- Print out the current
salary distribution form from Peoplesoft HR system
- Legibly write all changes on the existing salary distribution
form (even if you supply a filled in blank salary distribution form)
- Upon agreement from the employee that the changes are reasonable,
have the employee sign the salary distribution form
- For retroactive changes, write a detailed cost transfer memo and
attach it to the existing salary distribution form
Wage
Transfers
- A cost transfer memo is
required which describes what expenses are being transferred and why.
- The wage earner or someone with suitable means of verification
needs to sign the cost
transfer memo verifiying its reasonableness
- The appropriate labor
distribution time report which reflects the wages originally
expenses is required as
supporting documentation.
Non-Salary/wage Transfers
- On-line journal entries are required. Use the journal header
field to submit the required supporting information.
- Describe the reason for the transfer, why the new chart string is
appropriate and the original expense document id.
- Only include the appropriate journals that are part of the cost
transfer request in the journal lines
- If additional supporting documentation is required, forward it to
the GCA administrator aligned with your department.
Cost
Transfer Policy link
Last modified April 15 2007 11:06 AM
