Project Planning Checklist

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UVM has set a goal to recycle at least 50% of construction and demolition waste on all projects and 75% of waste on new building projects. To meet this goal, planning should begin at the earliest stages of project development. Nearly everything in a building can be diverted from the landfill-projects in Vermont have surpassed 90% diversion rates when measured by weight.

Contents

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1. Determine Scope and Scale of Project

Projects at UVM can be divided into three tiers, each of which has slightly different procedures for managing Construction and Demolition Waste:

i. LARGE PROJECTS typically have external design consultants, an external Construction Manager/ GC, and include major renovations and new buildings.

  • The RFP for design services shall include information on the Waste Management Plan.
  • The architect or lead design consultant shall use the Long Form Specification in the bid documents.
  • All material that leaves the site shall be entered into the tracking database by the UVM project Manager or a designated member of the Construction Management team.

ii. MID-SIZE PROJECTS may or may not have design consultants or external construction managers, but there will be subcontracts involved— such as mechanical, electrical, or abatement contractors.

  • If design consultants are to be involved, the RFP for design services shall include information on the Waste Management Plan.
  • Anyone bidding on the project shall receive the Short Form specification.
  • The UVM Project Manager shall develop the waste management plan with the appropriate subcontractors and/or designers, and will be responsible for making sure waste is separated and for entering data into the tracking database.

iii. SMALL PROJECTS are maintenance projects or minor renovations that are handled entirely in house. These projects will follow the short form specifications and the UVM project leader will be responsible for separating and tracking waste and entering data into the tracking database.

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2. Project Design Standards

Prevent waste through the design of the project:

  • encourage use of “c2c” (cradle to cradle certified) materials
  • minimize finishes
  • reuse existing partitions, casework, and fixtures where possible
  • consider demountable partitions
  • Consider materials “servicizing”- e.g. leasing furnishings such as carpet, systems furniture, etc.
  • Require reclamation of scrap drywall in specs
  • Require material suppliers to take back products at end of life cycle
    • Carpet
    • others
  • Avoid products and assemblies that create recycling challenges down the road:
    • Wallpaper
    • Use wood blocking rather than plywood or OSB behind casework
  • Avoid hazardous materials
    • Some hydraulic equipment can use canola oil or mineral oil instead of hazardous petroleum based oils.
  • Where portions of the building can be considered ‘permanent’- such as exterior walls- use durable materials such as masonry, metals, etc. Avoid finishes with short life spans such as EIFS.
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3. Determine extent of Demolition

Most UVM projects are renovation projects, but most new construction projects will involve some demolition, if only buried utilities and/or site clearing. Where there are historical moldings/details, wood trim, moldings, or flooring, or extensive demolition of plumbing or electrical fixtures, an architectural salvage company should be involved. Look for areas where existing infrastructure can remain. It is particularly expensive to demolish load bearing walls, structural elements, and electrical or mechanical infrastructure, especially when that infrastructure serves areas that will remain occupied.

i. WHOLE BUILDING DEMOLITION/ INTERIOR GUTTING. When an entire structure is to be removed or extensive demolition is expected, a building deconstruction company should probably be engaged.

ii. PARTIAL INTERIOR AND EXTERIOR DEMOLITION. This includes renovation projects that involve an addition or re-work of exterior elements. Depending on size, the project may include a deconstruction company or demolition subcontractor.

iii. PARTIAL INTERIOR DEMOLITION. If a large number of walls are to be removed, a demolition contractor should be engaged. If the demolition involves only finishes and/or equipment, a demolition contractor may not be required.

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4. Site Walkthroughs

For all projects, The UVM project manager, as well as the designer where applicable, should walk through the site as early in the process as possible too identify waste management issues. A separate checklist for walkthroughs is available on the C&D website; the primary issues to address include:

i. Site clearing issues

ii. Location for dumpsters, staging areas, location for storing reusable materials

iii. Salvageable/ reusable materials. Salvage or re-use is almost always more resource-efficient than recycling or disposal. Salvageable/ reusable materials include lighting and plumbing fixtures, working mechanical equipment, windows/ doors and hardware, plumbing fixtures, furniture, cabinetry/ casework, etc,

a. The highest priority should be given to preserving assets that will be useful to the University.

b. The next priority should be given to items of value which may be sold, or at least removed at no cost to UVM by an architectural salvage or building deconstruction firm.

c. The third priority should be given to items sent to Excess Property for sale.

iv. Types of materials that can be recycled or diverted from the landfill: 

__ Asphalt Paving    __ non- reinforced concrete    __brick     __ stone
__ vegetation/ site clearing debris, soils    __ asphalt roofing shingles
__ Pallets, clean wood, wood scraps    __ Gypsum/ Gypsum Board
__ Scrap Metal (pipe, conduit, studs, etc.)  __ Carpet, Carpet Padding
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5. Waste Management Plan

Abatement of Hazardous Materials should be completed as early in the project as feasible. Abatement contractors/workers should, to the greatest extent feasible, remove only the hazardous materials and leave behind non-hazardous substrates/ components for recycling, salvage, or reuse. All hazardous materials removed shall be reported using the tracking database.

All large and mid-size projects (see #1, above) will need a Waste Management Plan approved by the Green Building Coordinator and the Recycling, Solid Waste & Surplus Manager.

The plan shall include:

i. Target for percentage, by weight, of material to be recycled.

ii. Abatement requirements and abatement schedule

iii. Staging areas, scheduling, and other planning for re-usable and salvageable items. If extensive salvage and re-use is anticipated, there should be a plan to tag salvage/reuse items.

iv. Number and types of dumpsters required. Consider multi-compartment dumpsters. Dumpsters shall use signage available on the green building coordinator website referenced at the top of this document.

v. Anticipated use of Centennial facility for items which can be recycled but where there is not enough material in the scope to warrant a dumpster.

vi. Plans for specialty recycling, such as carpet or asphalt shingles, which cannot be recycled locally.

vii. Training dates for all contractor and subcontractor staff.

viii. The person responsible for tracking demolition waste.

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