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Effort Management and Reporting Training

Effort Change Procedures

Verification and Certification


Procedures to Change Effort


Semi-Monthly Payroll Employees (Plan-Confirmation Changes)
  • Submit a salary distribution change or a copy of the original additional pay form
  • Provide the chart string changes on the existing salary distribution or additional pay form
  • Obtain the employee's signature on any retroactive salary distribution form affecting salaries on a sponsored agreement (including cost share)
  • Provide a cost transfer justification memo with a full explanation on the appropriateness of the change per the University's Cost Transfer University Operating Procedure
Bi-weekly Payroll Employees (After the Fact Changes)
  • Provide a cost transfer justification memo with a full explanation on the appropriateness of the change per the  University's Cost Transfer University Operating Procedure
  • Obtain the employee's signature on the cost transfer justification memo as certification that the change is reasonable
  • Provide the updated UV_TL_PAYABLE_TIME_DETAIL query results of the original submission of time as supporting documentation
  • Email the cost transfer justification memo and supporting documentation to Payroll Services at retro@uvm.edu.
For remote employees, an email from the employee which confirms the new effort information is reasonable is acceptable in lieu of the employee's signature.


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Last modified January 31 2013 03:59 PM

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