University of Vermont

University Financial Services

Staples Office Supply Contract

The University of Vermont has a contract with Staples for office supplies. The mandatory contract offers easy ordering and desktop delivery for orders of in-stock merchandise.

Extended Contract and Additional Savings 

From July 1, 2017 through October 31, 2018, take advantage of instant online savings of 13% on orders of $60 or more. Current contracted discounted pricing on hundreds of items will remain the same for the year, including 100% recycled paper (Large technology orders excluded).
peoplesoft screenshot staples discount

For any questions, please contact your dedicated Staples Advantage representatives:

Ann Marie Conklin
Strategic Account Leader

Tina Curry
Customer Success Specialist

General Customer Service at 877-826-7755

Three ways to place an order

  1. www.order.staplesadvantage - an online ordering system, which is the preferred method. You must use your PurCard when ordering online. To create an online account, contact a Staples representative above, and they will create a login and password for you after obtaining your information.
  2. Blanket purchase orders - Blanket purchase orders are established when it's anticipated a vendor will be used more than 4 times during a one year time period. Blanket POs are encumbered for a specific dollar amount to cover the time period. If the order is between $25,000 and $50,000, you must submit a Quotation Evaluation Form with your requisition. If the order exceeds the bid limit of $50,000 for goods or services, you must include either a Single/Sole Source Justification Form or copies of all quotations received. If the order is for a service being provided by an individual, you must include an Employee vs. Independent Contractor Status form (PDF). When you receive your copy of the purchase order, be sure to review it carefully. If you find any discrepancies, call the Purchasing & Contracting Specialist shown on the purchase order.
  3. In-Store

NOTE: Contracted items provide the best pricing for UVM.

Delivery Schedule

The new Staples delivery schedule for office supplies will be as follows:

  • Mondays
  • Tuesdays
  • Wednesdays
  • Fridays

Departments are encouraged to place larger orders once a week to help eliminate frequent deliveries. This contract has a $50 minimum order requirement.

Papercase of recycled paper

The University is committed to purchasing recycled copy paper.
Stay green and save money by purchasing 100% recycled paper through our Staples contract.
Item #620014 @ $32.50/case. Staples will refund your money if you are not satisfied with this product. Not only is it the best deal on paper, you'll help reduce the University's carbon footprint!


A Staples driver will deliver all Staples Advantage orders to offices on campus. Any discrepancy should be brought to the Staples representative's attention. If no one is available to sign for receipt, the container and order contents will be left. Contact our Staples Advantage representatives (see above) with questions.

Shipping Information

If your order has not been delivered, you can check on-line to determine if the shipment has shipped.


The following items may NOT be purchased using the office supply contract:

Additional Information

  • Furniture may be purchased through the Business Interiors by Staples or through other UVM contracted furniture vendors.
  • Toner Cartridge Recycling: Staples accepts all used empty cartridges and toner for recycling regardless of brand. These can be given to your Staples driver the next time a delivery is made to your unit. Used empty cartridges and toner can also be sent via Campus Mail to UVM Recycling at 248 East Avenue. Please place in original packaging, if possible. Small items can be placed in campus Techno Trash bins. See UVM Recycling.

Any questions regarding the Office Supply Contract or procedures should be directed to Marie Bouffard at 656-8281.

Last modified July 18 2018 12:54 PM