Request for Proposals
Purchases or leases exceeding $100,000 in value are subject to a Request for Proposal ("RFP") process conducted by Purchasing Services.
The Purchasing & Contracting Specialist responsible for the
applicable good or service will work with the department to craft
a scope of work for the RFP, establish a timeline, and identify
potential bidders. Purchasing Services will then incorporate this
information into a formal RFP document and release the RFP. Once
an RFP is released to vendors, all communication between the
vendor and UVM must flow through Purchasing Services, until a
contract is awarded.
Members of an RFP Evaluation Committee are charged with
recommending which vendor proposal is most responsive to the
University needs specified in an RFP. The Guidelines
for RFP Evaluation Committee members include guidance on scoring
proposals and drafting a recommendation.
Departments requesting a non-competitive purchase must submit for approval a Single/Sole Source Justification Form (PDF) to Purchasing Services. Examples of appropriate non-competitive purchase categories include the use of contracts with the State of Vermont, the Educational and Institutional Cooperative, the Massachusetts Higher Education Consortium, and other consortia agreements. In addition, Section D.2 of the Procurement Policy exempts certain contracts from Purchasing Services' RFP process.
For questions regarding current or future RFPs, please contact the Purchasing & Contracting Specialist responsible for the applicable good or service.
Last modified May 24 2017 10:26 AM