University of Vermont

University Financial Services

Cell Phones

Mobile Communication Services and Equipment Guidelines

Read the guidelines (PDF)

Existing Plan Participants - FY18

Those employees approved by their Dean or VP to continue their FY18 cell phone reimbursement will automatically be forwarded to Payroll for fiscal year 2018. Monthly payments of $35 will appear for these employees and are NOT required to complete or submit any new forms at this time. In September, for audit purposes, a selected number of employees will be asked to submit a current copy of their cell phone invoice to verify their allowance status.

New Employee Participants

If you are a new employee seeking approval for a cell phone reimbursement, you will be required to complete the Cell Phone Reimbursement-Authorization Form (Excel).

The following items are required:

  1. Complete all sections
  2. Provide valid combo code (acct # must be 57895)
  3. Attach copy of employee's cell phone invoice (pages 1-5 usually covers this requirement. It should include employee name, plan options, and cell phone number)
  4. Obtain signature from employee, supervisor, and Dean or VP
  5. Send completed form to Controller's Office (333 Waterman).

** NOTE: The cell phone reimbursement will begin in the month the employee-completed form is received by the Controller's Office. Any previous months will not be processed.

University-Owned Plans

These plans are provided by exception only where a health, safety, or regulatory justification can be established. To apply for approval of this phone type, please complete the University-provided Cell Phone Authorization Form (Excel) and submit to Purchasing Services.


If you have further questions regarding the cell phone process, please contact Purchasing Services at

Last modified April 13 2018 05:00 PM