University of Vermont

University Financial Services

Payment Methods

How Do I Make This Payment?

All incomplete forms will be returned.

Payments to Individuals Non-Employee

Good or Service PurCard, Purchases < $2,501 Requisition, Purchases > $2,500 Check Request Notes:
Professional Services, Honoraria, Guest Speakers.
Include travel, if necessary
  X If services less than $100
Requisition (needs Speaker/Services Agreement if greater than $500) and check requests must include Employee vs. Independent Contractor Form, itemized receipts (if expenses are also being reimbursed, or to be exempt from IRS 1099 reporting), date(s) of service, and a UVM Vendor Form, or W-9 if the individual isn't already set up in PeopleSoft.
See Forms, and Travel Policy.
This payment is IRS 1099 Misc reportable.
Prizes     X Use Check Request Form.
Refer to Awards, Prizes and Winnings University Operating Procedure and Payments to Students Policy.
This payment is IRS 1099 Misc reportable.
Payments to Non-Resident Aliens:
Honoraria including travel, travel expenses only, reimbursements, and/or other expenses
    X Use Check Request Form (also use check request if paying foreign entity for services).
Refer to the Payments to Nonresident Aliens Policy for instructions.
Contact Tax & Treasury Services with questions.
This payment is IRS 1042S Misc reportable.
Refunds     X Use Check Request Form.
Use same account as deposit.
Research Participant Incentives
 X   X
Payment Acknowledgement Form (also used for Research Participant compensation) must be completed for each subject payment and attached to the Check Request form or to the PurCard journal if PurCard was used to purchase incentives.
This payment is IRS 1099 Misc reportable.
Travel only     X Use Check Request Form.
Requires original itemized receipts.
Refer to Travel Policy.

Payments to Individuals - Employee

Good or Service PurCard, Purchases < $2,500 Requisition, Purchases > $2,499.99 Check Request Notes:
Prizes & Awards    
Submit an Additional Pay Form.
Refer to Awards, Prizes and Winnings University Operating Procedure.
Honoraria    
See Payroll Services
Employee reimbursement (non-travel)    
PeopleSoft Travel & Expense module
Payments to Non-Resident Aliens    
See Payroll Services.
Refer to the Payments to Nonresident Aliens Policy for instructions.
Research Participant Incentives  X   X
Payment Acknowledgement Form (also used for Research Participant compensation) must be completed for each subject payment and attached to Check Request form or to the PurCard journal if PurCard was used to purchase incentives.
This payment is IRS 1099 Misc reportable.
Reimbursement of travel expenditures



PeopleSoft Travel & Expense module
Royalty Payments     X Use Check Request Form
Travel       PeopleSoft Travel & Expense module

Payments to Individuals - Students

Good or Service PurCard, Purchases < $2,500 Requisition, Purchases > $2,499.99 Check Request Notes:
Awards, Prizes & Scholarships    
See Student Financial Services for determination on payment process.
Research Participant Incentives X

X
Payment Acknowledgement Form (also used for Research Participant compensation) must be completed for each subject payment and attached to Check Request form or to the PurCard journal if PurCard was used to purchase incentives.
This payment is IRS 1099 Misc reportable.

New Employee Relocation

Good or Service PurCard, Purchases < $2,500 Requisition, Purchases > $2,499.99 Check Request Notes:
Employee Travel Reimbursement including airfare     X Use Check Request Form and Relocation Expense Reimbursement Form
See the Relocation UOP.
Requires original itemized receipts.
Relocation/Moving Costs - to individuals     X Use Check Request Form and Relocation Expense Reimbursement Form
See the Relocation UOP
Requires original itemized receipts.
Payments to contracted moving companies on behalf of employees X X   Consumers Relocation

Last modified October 27 2017 08:08 AM