University of Vermont

University Financial Services


Travel at UVM - brought to you by:

Financial Reporting and Accounting Services
333 Waterman Building
85 South Prospect St.
Burlington, Vermont 05405
Email: or
Fax: (802) 656-1967
Office Hours: 8:00-12:00 & 1:00-4:00

The Trip

Before the trip
  • Prepay as much as possible
  • Is there a tax exemption at your destination
  • When comparing prices, keep supporting documentation 
  • Domestic Travel
    • Mileage Rate:  $0.565 effective 7/1/2013
    • Meal Rate:  $60/day max
  • International Travel
During your travel
  • Keep required original, itemized receipts (double check Travel Policy for travel meal requirements)
  • If expense is on a credit card, keep both the itemized and summary slips
  • For long trips, keep a log or journal
  • Paying for services abroad
After the trip
  • In PeopleSoft:
    • Create an expense report, within 60 days
    • Create from travel authorization
    • Attach cash advance, due within 30 days
  • Print expense report
    • Attach original, itemized receipts
    • See Travel Policy for travel meal receipt requirements
  • Route for necessary approvals

Travel Resources

Travel Policy
Auto Rental Policy
     Hertz Auto Rental - rates for US and                 Canada

Business Meals Policy

Travel Safety Guidelines
Travel Accident Insurance
International SOS

Currency Conversion

VT City / County Search


PeopleSoft Travel and Expense Manual
PeopleSoft Open Labs

PeopleSoft Travel & Expense Approvers

Who is traveling?

UVM employee
  • Faculty and Staff
    • Relocation
    • Graduate student
      • On UVM payroll
      • Not on UVM payroll
  • Undergraduate student
Non employee

Expense Reimbursements

If UVM reimburses for an expense, the item becomes University property.

Cell Phone GuidelinesTax Exemptions by State

Last modified January 15 2014 09:58 AM