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Academic Ceremonies - December Commencement

FAQ for Students

FAQ for Students

  1. What time should I arrive?
  2. When may I get my academic regalia?
  3. What is the University's policy on allowing students to "walk" at commencement?
  4. How do I know if I am eligible to participate in the December Commencement Ceremony?
  5. I am planning to participate in the December Commencement Ceremony, may I also participate in the May 2012 Commencement Ceremony?
  6. A member of my party has mobility limitations. May I request special seating?
  7. A member of my party is visually impaired. May I request special seating?
  8. A member of my party is deaf. May I request special seating?
  9. Where do I park for the December Commencement Ceremony?
  10. Will there be a photographer at the December Commencement Ceremony?
  11. When will I receive my diploma?
  12. When will I be notified if I have been invited to join Phi Beta Kappa?
  13. When will I be notified if I have received Latin honors?
  14. Will there be a reception? Where will it be held?
  15. Will the December Commencement Ceremony be available on DVD?
  16. How do I order a yearbook?
  17. How do I order a class ring?
  18. What happens if there is a severe winter storm?
  19. Will there be a webcast of the December Commencement Ceremony?
  20. I would like to send friends and family members an invitation to the December Commencement Ceremony, how do I receive invitations?

1. What time should I arrive?

Undergraduate and graduate students are asked to arrive at the Gardner Collins Indoor Track by 8:15 a.m. with their academic regalia. Upon arrival they are to check-in to receive their pre-printed “Student Name Card.” Pens will be available for students to add phonetic spelling of their name (if necessary) PLEASE PRINT CLEARLY.  Every student will need a name card as they walk on stage, as this will be their only means of announcement.

Students will line up with their college/school.

Doctoral and Master degree students will carry their hoods over their left arm and be hooded on stage. Graduate College Coordinators will assist with the line-up order.

The December Commencement Ceremony will begin at 9:00 a.m. in the Multipurpose Facility in the UVM Athletic Complex.

2. When may I get my academic regalia?

Academic regalia is available through the UVM Bookstore beginning Thursday, December 1.

3. What is the University's policy on allowing students to "walk" at commencement?

The Commencement “Walk” Policy states that only students who have successfully completed all degree requirements will be allowed to walk at Commencement and that exceptions are made only in truly exigent circumstances. For a complete transcript of the policy approved by the Associate Deans Group, please click here.

4. How do I know if I am eligible to participate in the December Commencement Ceremony?

Eligible students must have completed degree requirements by the end of summer semester or be enrolled in fall courses, which if successfully completed, would result in satisfying all degree and graduation requirements. This eligibility will be verified after the last day to withdraw from courses has passed.

Invitations and RSVPs will be handled electronically, and invitations will be sent to eligible student’s UVM email accounts.

5. I am planning to participate in the December 2011 Commencement Ceremony, may I also participate in the May 2012 Commencement Ceremony?

Eligible students who choose to participate in the December Commencement Ceremony may not participate in the May Commencement Ceremony. However, if they do not successfully complete the requirements for their degree by the end of the fall semester they may participate in the May ceremony providing requirements have been fulfilled by that time.

6. A member of my party has mobility limitations. May I request special seating?

Yes. Guests who have mobility limitations may make arrangements for accommodations for parking and seating.  Please complete the Online Deaf and Disability Accommodation Request Form or contact Sharon Mone in the ACCESS office at (802) 656-7852 (voice) for assistance.

7. A member of my party is visually impaired. May I request special seating?

Yes. Guests who are Visually Impaired may make arrangements for accommodations for parking, seating, amplification, captioning, interpreters, large print or Braille, by completing the Online Deaf and Disability Accommodation Request Form. If you need assistance completing this form or have any questions, please contact Sharon Mone in the ACCESS office at (802) 656-7852 (voice) for assistance.

8. A member of my party is Deaf. Will ASL interpreters be present?

Yes. ASL interpreters will be provided at the December Commencement Ceremony. Also, guests who are Deaf, Hard of Hearing or Deaf-Blind, may make arrangements for accommodations for parking, seating, amplification, captioning, interpreters, large print or Braille, by completing the Online Deaf and Disability Accommodation Request Form.

9. Where do I park for the December Commencement Ceremony?

Commencement parking is located on the main campus in the parking lots at Jeffords Hall and Given Medical Building near the Davis Center where the reception will be held. Campus shuttle buses will transport you to and from the commencement ceremony in the Multipurpose Facility on the Athletic Campus. Buses will run every 5-7, minutes from 7:30 a.m. to 12:30 p.m. to the Patrick Gym/Multipurpose Facility (ceremony), the front door of the Davis Center (reception), and parking lots (bus stops located at the east door of Jeffords Hall and the Lobby of the Given Medical Building). Both Jeffords Hall and the Given Building will be open to provide shelter from the weather.

Please leave adequate time to park and shuttle to the ceremony.

Download the December Commencement Parking Map

If you have mobility limitations, please visit Deaf and Disability Accommodations for more information.

10. Will there be a photographer at the December Commencement Ceremony?

University Photography will be on hand to take candid photographs of the event as well as photograph each student as they cross the stage and shake hands with the president.  A photo gallery will be posted on the December commencement website shortly after December 17th for review and purchase.

11. When will I receive my diploma?

Degrees will be conferred by the president at the December Commencement Ceremony.  Diplomas will be mailed in January.  Please confirm your post commencement mailing address by updating your permanent address from within myUVM. Questions regarding diplomas should be addressed to the registrar’s office 802-656-2045.

12. When will I be notified if I have been invited to join Phi Beta Kappa?

Invitations to join Phi Beta Kappa are made twice a year in November and May.

13. When will I be notified if I have received Latin honors?

Students participating in the December Commencement Ceremony will be notified if they have received Latin honors in May 2012. Latin honors are not awarded at the December ceremony. Latin honors (summa cum laude, magna cum laude, cum laude) are determined when all grades for seniors have been submitted. The Registrar’s Office will compile the list at the end of the current academic year (May 2012). Students graduating with honors will receive an Honors Medallion and an updated diploma signifying their achievement after the spring semester. For more information about how honors are awarded please consult the University Catalogue.

14. Will there be a reception? Where will it be held?

Yes, a reception will follow the December Commencement Ceremony.  It will be held in the Grand Maple Ballroom in the Davis Center.  Shuttle buses will be available.

15. Will the December Commencement Ceremony be available on DVD?

A 90-minute DVD of the December Commencement Ceremony will be available from the UVM Bookstore for $19.99 plus $7.99 shipping and handling (please allow 4 weeks for delivery). Pre-orders may be placed online at http://uvmbookstore.uvm.edu/ or at the UVM bookstore.

16. How do I order a yearbook?

Yearbooks may be ordered online through Jostens.

Senior portrait sessions are offered November 2-4 and 7-9, and again in January and March. Students will receive an email about how to register for their senior portraits.  There is no fee to have your senior portrait taken and those that do will receive a free senior T-shirt (new this year). Only portrait photos are used in the yearbook, you cannot send in a photo of yourself. The yearbook is published in June, 2012 and mailed by August 15, 2012.

17. How do I order a class ring.

Information packets are available at the Bookstore.  To order a class ring, please contact the ArtCarved-Balfour representative, Paul Trono, at (802) 658-6126 or by email at paul.trono@balfour-rep.com.

18. What happens if there is a severe winter storm?

The December Commencement Ceremony will be held indoors in the Multipurpose Facility on the Athletic Campus. Tickets are not required.  In the event of a severe winter storm that would make travel unsafe, the December Commencement Ceremony will be cancelled. An announcement will be posted on the UVM home page at www.uvm.edu or call (802) 656-3309 or toll free (800) 903-6601 for updates.

19.  Will there be a webcast of the December Commencement Ceremony?

Yes, those unable to attend the December Commencement Ceremony may view a live webcast by following the link posted on the university website www.uvm.edu.

20. I would like to send friends and family members an invitation to the December Commencement Ceremony, how do I receive invitations? 

The December Commencement Invitation is available to send to your guests. However, please note, a copy of the commencement invitation or tickets are not necessary to gain entry to the ceremony.

Last modified December 11 2011 08:05 AM

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