University of Vermont

CHWB

Confidentiality

Information shared by you will be kept in strict confidence within the Center for Health & Wellbeing (CHWB). In order to provide the best possible service to students, we create and maintain clinical records that may include history, symptoms, diagnoses, and treatment plans using a secure Electronic Health Records system.

We also confer regularly with each other within both Counseling & Psychiatry Services and the CHWB. All CHWB clinical staff (excluding Athletic Medicine staff, who cannot access mental health records) have access to Electronic Health records regarding contact in any part of the CHWB, including mental health treatment records.

Email sent from our offices will generally be sent using a secure message system and will become part of your clinical record. Standard email is not a secure form of communication. We do not provide online counseling and e-mail should never be used in urgent situations, as we do not maintain continuous access to our general or secure email.

Videotaping can also assist your counselor in providing you with the best possible care, and may be used for consultation and supervision. Your written consent is necessary for any taping.

Counseling records are NOT part of academic records, and no one outside the Center for Health & Wellbeing has access to them without your express written permission.

You have a right to access your records; we ask that you notify us of this request in writing with a minimum of 48 hours notice. We also ask that you discuss this request with your psychiatrist or counselor as part of the counseling process.

Mental health professionals have a legal responsibility to disclose client information without prior consent in certain cases to protect clients and others. These include cases where a client poses a physical threat to oneself or another person, possible abuse or neglect of a child or vulnerable adult, or in certain legal situations where we are ordered to disclose information by a court or judge under appropriate state & federal laws. Fortunately these situations are infrequent, and should they emerge, your counselor or psychiatrist will make every effort to fully discuss these disclosures with you before taking action. Please consult with your counselor or psychiatrist if you have any questions about confidentiality.

Last modified January 06 2014 02:56 PM