This section is organized alphabetically and the links open new web pages.
Below is SPA's matrix to assist you in choosing the correct routing process.
|Is Institutional Signature Required?||Yes - Budget Detail is |
|No - Budget Detail is|
NOT being provided
|Yes - Institutional Signature Required||Route through InfoEd||PI submits to their assigned RA|
|No - Institutional Signature required||Route through InfoEd||PI may submits directly |
Every UVM department is supported by a designated
team of SPA administrators who assist with development,
approval and submission of grant proposals as well as with award
Starting in June, 2017, Principal Investigators and Department Administrators can start their own proposal records in InfoEd.
multi-PI proposals require a PI leadership plan, which, at a minimum,
must address the following elements:
Please see the Project Personnel Roles page for the definition of Principal Investigator, Co-Principal Investigator and Co-Investigator.
Please read more for Principal Investigator eligibility guidelines.
Use the SPA Budget Worksheet (an excel spreadsheet) to develop your proposal budget.read more
The SPA Routing Form is an embedded eform within InfoEd.read more
SPA staff work closely with the Principal Investigator to develop the proposal budget in conformance with federal regulations governing sponsored project budgets.
UVM's shared facilities and resources provide researchers with the sophisticated equipment and methodologies that help expand their work.
Research Data Management Plans (DMP) refer to formal documentation that describes how research data is stored, accessed and preserved for future use. Planning ahead about how to manage research data ultimately saves time and ensures data is properly stored, documented, reproducible, and creates opportunities for collaboration. In addition, many federal grant applications now require research date management plans be included.
you need assistance with developing a Research Data Management Plan,
please contact the UVM
Libraries Data Management Services. The UVM
Librarians will help create a high-quality research data
management plan that meets UVM and sponsor requirements.
If a proposal involves collaboration with another institution,
the relationship may require the issuance of a subaward (also
called a subcontract) to that organization. In these cases, the UVM is
considered the Prime organization. The UVM Principal Investigator must
obtain a statement of work, budget justification and commitment form
with audit certification from the subcontract organization.
The information will be included in the UVM proposal. Read
more for subrecipient forms and for how to distinguish between a
subrecipient and a vendor.
UVM requires the Principal Investigator certification for every proposal submission. The certification is provided by the Principal Investigator within the InfoEd electronic routing system when the proposal is submitted to the route.
SPA has instituted an internal submission deadline designed to ensure that proposals can be fully reviewed, approved and submitted in time to meet the sponsor deadlines.
UVM uses the InfoEd Proposal Development (PD) system to
electronically route proposals for internal approvals.
Department Chairs and Deans get notified via email to review and approve the proposal.coming soon
Once SPA has completed its review and has obtained the UVM Authorized Institutional Approval, SPA will coordinate with the Principal Investigator (or the designated person) to submit the approved proposal to the sponsor in accordance with the sponsor's submission requirements.
Proposal submission to the sponsor is the responsibility of the Principal Investigator.
Exceptions to this long standing policy are for those proposals for which the sponsor requires SPA to electronically submit the proposal via the sponsor's proposal submission mechanism.
In these cases, SPA will contact the Principal Investigator one last time to get his/her confirmation that the proposal is final and complete and then SPA will electronically submit the proposal to the sponsor.
List of Sponsors with Electronic Submission Mechanisms
The UVM Policy on Related Significant Financial Interest in
Research and Scholarly Activity requires all investigators to disclose
whether or not they have related significant financial interests in
sponsored project research. Disclosures must be updated annually or as
new financial interests are obtained. For the purpose of this policy
the term investigator refers to anyone responsible for the design,
conduct, or reporting of sponsored research, not just the Principal
To be eligible for federal funds, UVM must comply with a myriad of federal regulations including those related to protection of human subjects, humane care and use of vertebrate animals, and special handling of biohazardous and radioactive materials. The regulations require review and monitoring of these regulated activities during the life of the project/protocol.
After a proposal is submitted to the sponsor, SPA establishes a "pending" proposal record in the InfoEd Proposal Tracking system. The proposal record is accessible to the Principal Investigator, the department business manager, the department chair and the dean, as well as the department business manager, chair and dean of each person listed on in the proposal budget.
NIH Just in Time link
The National Institutes of Health uses just-in-time procedures for certain programs and award mechanisms. These procedures call for limited information (e.g., a budget justification and a biographical sketch) to be submitted with investigator-initiated applications and allow for a possible NIH request for additional information, including information concerning other support, when the application is under consideration for funding.