University of Vermont

Sponsored Project Administration - SPA

217 Waterman Building . 85 South Prospect Street . Burlington, Vermont 05405 . (802) 656-3360

proposal submission and award management

Proposal Submission and Award Management

This team works closely to support the review, audit, and submission of research proposals. They also serve as the liaison between the University (school and college administrators, faculty and professional staff) and our outside customers, such as Federal, State, and Non-Federal agencies and sponsors. In FY17 approximately 1,100 proposals requesting sponsored funding were submitted.

Specific Functions and Responsibilities

  • Assist the campus community with questions regarding application guidelines
  • Assist the campus community with inquiry related to submission of required clearance protocols relative to human subjects, biohazards, vertebrate animals, embryonic stem cells, etc.
  • Provide information related to current fringe benefit and F&A rates
  • Handle special F&A rates and exceptions and the methodology of how the F&A is calculated
  • Review application budgets for correct rates categorized by major budget categories
  • Verify cost sharing and matching requirements
  • Verify appropriate signatures of Principal Investigator, department chair, and deans’ offices
  • Review and submit applications in paper, by email and by using approximately 70 different electronic submission portals
  • Establish electronic and paper proposal files
  • Negotiate with sponsors regarding revised applications, revised budgets, budget justification, small business plans, representations and certifications, Principal Investigator changes, etc.
  • Offer expertise in the use and training of InfoEd (UVM’s Proposal Electronic Routing), including providing quarterly InfoEd 101 trainings and on-going technical assistance
  • Review and manage InfoEd records for completeness and accuracy
  • Oversee the use and upgrades of InfoEd
  • Provide the official authorized signature on behalf of the Board of Trustees
  • Mediate and serve as liaison between sponsor and faculty until the proposal is funded
  • Correspond with Federal agencies and campus staff to facilitate any prior approvals that are required on awards, e.g. no cost extensions, carryovers, changes of Principal Investigator or institutions.

Last modified December 11 2017 04:12 PM

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