University of Vermont

Sponsored Project Administration - SPA

217 Waterman Building . 85 South Prospect Street . Burlington, Vermont 05405 . (802) 656-3360


Internal Submission Deadline - Two (2) Business Days Before Sponsor Deadline


Submission of proposals at or near the sponsor deadline creates significant workflow issues for departments, colleges and SPA staff. Last minute submissions increase the risk of missing non-compliant sections, errors  or oversights in formatting and budgeting, and running into technical issues with electronics submission systems that cannot be resolved in time to submit.

Submit Submission Ready Proposals 2-days prior to Sponsor's deadline

PIs have the responsibility for all aspects of a proposal and are expected to submit a submission-ready proposal to SPA no later than 2 business days priors to sponsor's published deadline.

A submission-ready proposal means a complete, accurate proposal that meets all sponsor programmatic and administrative guidelines and UVM requirements.

These two days provide SPA with time to identify and resolve any issues with the proposal that are inconsistent with the university policy or sponsor submission requirements.

If you are running late please coordinate with your unit and SPA staff.

Time the Route to Meet the Two (2) Business Day Internal Submission Deadline

  • The route must be completed and the final version of the proposal must be received by SPA two (2) business days ahead of your sponsor's deadline.
  • The route path is sequential with SPA as the last step in the route. Chairs get the proposal first, then Deans, and if others are involved, they are inserted as additional steps.
  • The route typically takes 1 to 2 days to complete, but it can take longer depending on number of people involved and their availability to review and approve your proposal.
  • The Principal Investigator must carefully consider these factors when timing the start of the route in order to meet the SPA internal submission deadline.
Note: Many Department and Colleges have their own internal deadlines.
Updated 06/04/2018

Last modified June 05 2018 02:46 PM

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