Finance Committee - Frequently Asked Questions
Q: How do I start a club?
The first step is to talk to the Student Activities Committee. They will give you a list of guidelines and requirements in becoming a club.
Q: What if my club has no money?
If your club has no money, you probably weren't recognized in time to submit a budget. In this case, you will have to run your club with money from Supplemental funding, an account run and operated by the Finance Committee. Requests must be submitted by the end of Monday to be heard that Wednesday. All requests must also be subomitted at least two weeks before the requested event.
Q: What are the policies on uniforms and equipment?
For you to be allocated money for equipment or uniforms, your club needs to have storage space. The other stipulation is that we don't fund for personal property. This means that we can't fund for personal uniforms, equipment, software, or personal subscriptions.
Q: How do we get gas money?
As you probably know, gas was cut from the budgets two years ago. Instead, we have a Gas Supplemental fund. It is a separate account that you can appeal to for gas money for long trips, tournaments, etc.
Q: Does the SGA fund for accommodations?
We fund $70 per night for hotel rooms for traveling clubs, and as a policy, we don't fund for food.
Q: What if our club has some money but not enough?
This is another situation that you will need to appeal to supplemental funding for. If the case is that you want to hold an event that you didn't ask for in your budget, want to go to a qualified tournament, or any other unforeseen event, you can go through supplemental funding. On the other hand, if it is an event that was not approved in your budget, we can not allocate you money from the supplemental fund. In that situation, you will need to fund-raise to pay for the event.
Q: How does the budget process work?
The first step is to pick up a budget request form between December 5 and January 18. They are due by January 30. There is a penalty for a late budget. If you have any questions about putting a request together, feel free to contact your Finance Liaison.
After that point, all requests will be heard either by the entire Finance Committee or on an individual basis, depending on the size of the request (a request of $10,000 and above is heard by the whole committee, and under $10,000 is reviewed by your liaison.)
The whole process ends on March 3, and you have two weeks to appeal your allocation if you feel you were not given enough money to run efficiently.
Q: What are the safety regulations for traveling clubs?
Some basic regulations are that you can only have ten passengers per van, nothing on the roof, and rotate drivers every few hours without having any one driver be at the wheel for more than six hours. For a more comprehensive list, contact Risk Management.
Q: What are my duties as club treasurer?
You are responsible for keeping your budget account with a positive balance, getting all funding requests in on time, knowing financial policies, and putting together a reasonable budget.