Safety Documentation

UVM Lab Safety Notebook 

Every campus laboratory is required to document safety information. Create a Laboratory Safety Notebook with, at a minimum, the following sections itemized below. 

Store the notebook on the back of (or near) the main lab entrance in a binder rack so it can be easily found  

  • by lab staff,
  • by emergency personnel during an incident, or
  • during a lab audit.   


If you cannot keep the Lab Safety Notebook behind or visibly near the lab entrance, place a note on the outside of the lab door indicating where the lab safety notebook can be found in case of an emergency.

Be sure to review and update the information regularly


Lab Safety Notebook Sections

Lab Safety Notebooks should contain the sections and forms shown below.  Feel free to add lab-specific training documentation, written standard operation procedures, IBC/IRB or IACUC protocols and more.  These documents can be used as tools to assist with the safety training of new students and lab personnel each semester or year.


  • Monthly Lab Self-Inspection Form - Perform a monthly self-inspection using the printed checklist provided by Risk Management & Safety. Contact Safety staff if you need a new Self-Inspection Form.


  • Lab Registration and Inventory - Register your lab by entering a lab roster of those working in the lab. Complete the Online Inventory so that emergency personnel know what to expect should they need to enter your lab off hours.  Update the information bi-annually and keep a printed copy of the inventory in the Lab Safety Notebook. The Hazardous Chemicals of Concern List  can help you group and store chemicals in groups that have the same hazard and assist you while you are taking your annual inventory.


  • Chemical Use Planning Form - A CUPF must be filled out for each chemical or each chemical group (flammable liquids, inorganic acids, caustic liquids etc.) used by the lab.  If you are using a chemical that is a high hazard or requires more specific precautions and controls, fill out one unique CUPF for that specific chemical or assess whether a hazard-specific standard operating procedure (SOP) is required.


  • Standard Operating Procedures (SOPs) - Certain agents and processes present extreme hazards. Depending on the hazards, written protocols to ensure safe and consistent research and operations may be required, beyond the scope of a Chemical Use Planning Form.


  • Safety Training Transcripts - Once training is completed, safety training transcripts are available online by using a UVM NetID.  Employees should print a current version and place it in the Lab Safety Notebook.


  • Lab Specific Training Documentation - Create a lab-specific training checklist to document the completion of more lab-specific training on equipment and procedures.



  • Safety Data Sheet (SDS) locations: (always check manufacturer's website first)

             General chemical MSDS catalog

             Pathogen Safety Data Sheets 





  • Shared Labs -- The doors of shared laboratory spaces must be properly labeled by users. Equipment  or areas specific to lab groups must be labeled with the Lab Supervisor’s name and a contact phone number. Users should make sure there is a completed Emergency Contact sticker posted outside the door with current information should lab users change over time.



  • Sink Disposal Authorization forms   Sink disposal of hazardous laboratory chemicals is forbidden by EPA and Vermont state regulations. If you are unsure of whether the chemical you're disposing of is considered hazardous under these regulations, submit this online form to Safety staff.