Safety Documentation

UVM Lab Safety Notebook 

Every campus laboratory is required to document safety information by using the forms below. Create a Laboratory Safety Notebook with, at a minimum, the following sections itemized below. 

Store the notebook on the back of (or near) the main lab entrance in a binder rack so it can be easily found  

  • by lab staff,
  • by emergency personnel during an incident, or
  • during a lab audit.   


If you cannot keep it behind or visibly near the lab entrance, place a note on the outside of the lab door indicating where the lab safety notebook can be found in case of an emergency.

Be sure to update the information regularly to keep it current.


Lab Safety Notebook Information

Lab Safety Notebooks should have the following sections. Feel free to add lab specific training documentation, written standard operation procedures, IBC/IRB or IACUC protocols and more.  These documents can be used as tools to assist with the safety training of new students and lab personnel each semester or year.


  • Monthly Lab Self-Inspection Form - Perform a monthly self-inspection using the printed checklist provided by Risk Management & Safety.


  • Lab Registration and Inventory - Register your lab by entering a lab roster of those working in the lab. Complete the Online Inventory so that emergency personnel know what to expect should they need to enter your lab off hours.  Update the information bi-annually and keep a printed copy of the inventory in the Lab Safety Notebook. The Hazardous Chemicals of Concern List  can help you group and store chemicals in groups that have the same hazard and assist you while you are taking your annual inventory.


  • Chemical Use Planning Form - Print page 1 and 2 of the Chemical Use Planning Form (CUPF)  should be filled out for each chemical or each chemical group (flammable liquids, inorganic acids, caustic liquids etc.) used by the lab.  If you are using a chemical that is a high hazard or requires more specific precautions and controls, fill out one unique CUPF for that specific chemical.


  • Standard Operating Procedures (SOPs) - Best practices include having written protocols to ensure safe and consistent research and operations. Some resources that might be helpful are linked below:

             SOP samples 


  • Safety Training Transcripts - Once training is completed, safety training transcripts are available online by using a UVM NetID.  Employees should print a current version and place it in the Lab Safety Notebook.


  • Lab Specific Training Documentation - Create a lab-specific training checklist to document the completion of more lab-specific training on equipment and procedures.



  • Safety Data Sheet (SDS) locations: (always check manufacturer's website first)

             General chemical MSDS catalog

             Pathogen Safety Data Sheets 





  • Shared Labs -- The doors of shared laboratory spaces must be properly labeled by by users. Equipment  or areas specific to lab groups must be labeled with the Lab Supervisor’s name and a contact phone number. Users should make sure there is a completed Emergency Contact sticker posted outside the door with current information should lab users change over time.



  • Sink Disposal Authorization forms   Sink disposal of hazardous laboratory chemicals is forbidden by EPA and Vermont state regulations. If you are unsure of whether the chemical you're disposing of is considered hazardous under these regulations, submit this online form to Safety staff.