SWCSCHD

 

Schedule of Courses on the Web

 

 

 

Logging On

Banner Main Menu/Navigation

Navigating to the Department Scheduling Form [SWCSCHD]

Getting around in SWCSCHD

Entering Information on the Form

 

 

 

 

 

 

 

 

 

 

 

 

 

Logging on

 

You can enter BANNER INB by logging in to myUVM at myuvm.uvm.edu or by navigating to BANNER directly through a browser. Currently Internet Explorer is the only supported browser for BANNER INB. This means that while other browsers may work, you may experience some technical difficulties with them.

 

To enter BANNER INB via myUVM:

  • Go to myuvm.uvm.edu
  • Enter your NetID and password. (These are the same credentials you use for your email.)

  • Click the employee tab
  • Click BANNER INB

 



To navigate to BANNER directly:

 

 

 

 

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The Logon window will open in addition to your original window.  .

 

 

 

 


Note: Both windows need to remain open for your session to stay active.                                                                                 

 

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In the Username field, type your netid.

Tab to the next field

In the Password field, type your Banner password.

 

 

Note: If you press Enter instead of Tab to move from Username: to Password:, you will get the following error message.  If this happens, just click OK and try again.

 

 

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You are now at the Banner Main Menu

In Banner, there are several ways to navigate within forms.

  • Key Stroke combinations (to see Key Stroke functions, in the Menu Bar select Help/Show Keys)
  • Menu Bar
  • Icon Tool Bar (Bubble Help is available to assist in making the proper selection).
  • Mouse click

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


There is an Auto Help Line at the bottom of every Banner screen is a status line which displays error messages and important information about your next step.  In this line functions are displayed in uppercase letters. The following functions are the ones you will probably use most frequently…..                                                                                                                          

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Navigating to the Schedule Form from the Banner Main Menu

Enter the form name SWCSCHD in the ‘Go To’ field and select Enter. The form will be displayed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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Getting around in SWCSCHD

When you are working in the form, Banner functions should be used when the Auto Help Line specifies them. Navigation in the form itself, however, is a little different from the rest of Banner.

 

 

 

 

To go to the first line

Tab

To move forward in a line

Tab

To move backward in a line

Shift + Tab

To select an item from a list

Enter

To go to the next line

Down Arrow

To return to the previous line

Up Arrow

To return to the top of the form

Shift + F7

 

 

 

 

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Entering Information on SWCSCHD

Enter term and subject in the top part of the form (called the Key Block) and press Ctrl+PageDown or TAB

 

TERM - Format is YYYYSS where YYYY is the year and SS indicates the term

            01 = Spring (think January)

            06 = Summer (think June)

            09 = Fall (think September)

Example: 200901 = Spring 2009

 

Use the following guide to enter/modify section information:

 

Field name

Did it

Roll?

New and

Update info

entered by

Description

CRN

N

SYST

This field is filled in automatically when the record has been SAVED; a negative number displays until that time.  A new CRN is generated when courses roll.

Subj

Y

SYST

Autofills with subject entered in the key block at the top of the form.

Crse

Y

SYST

Enter the course number (or press F9 to select from a list).

The # autofills on rolled courses and cannot be changed.

Must be an active course # for the semester being entered.

Sect

Y

DEPT

This field autofills on rolled courses but can be changed on the main screen.

Sections with the same Subj/Crse combination must have different section letters.

 

If you mistakenly enter two sections with the same section number (e.g enter MATH 19 A twice) you will get an Oracle error:  FMR-40508: ORACLE error: unable to INSERT record.  For one of the sections, you need to change the duplicate section number to something different.  So, if you have 2 sections of MATH 19 A, you need to change one to MATH 19 B (or whatever section number will make it unique).

 

Day division courses use A-Z for most sections. If you have more than 25 sections, such that all letters are used, start using double letters: AA, BB, CC. Linked lab/discussion sections should use letter of the  lecture session plus 2 #s if all linked sections meet in the same lecture (Lec A, Disc A01, Disc A02, etc.) or “L” plus 2#s if the students can choose from multiple lectures (Lec A, Lec B, Lab L01, Lab L02, etc.). Single digit labs should use the preceding 0 (A01, not A1, A02, not A2) so they will sort properly.

 

If all students in a lecture meet as a group in the same lab, the lab should be entered as a second meeting pattern of the same section and not as a separate linked lab.  

 

CE courses use Z1-Z9 except for online and off-campus courses.

Schd Type

Y

DEPT

This field autofills on rolled courses but can be changed on the main screen.

Press F9 to choose from a list of available types.

All sections with the same Subj/Crse combination should have the same type if students should not be allowed to enroll in multiple sections. Courses, including Special Topics and linked sections should have different schedule types if students should be able to enroll in multiple sections (e.g. all lectures should be Ls and all labs Bs). 

Camp Code

Y

DEPT

This field autofills on rolled courses but can be changed on the main screen.

M is for Day Division courses, C for Continuing Education

Title

Y

SYST DEPT 

Displays but in most cases cannot be changed.  A title may be changed for some courses such as special topics.  Tab to the title field; if the cursor lands in the title field, the title can be changed.

Max Enrl

Y

DEPT

Enter the estimated enrollment for the section.  Please give an accurate estimate.  Note, if the section is going to be cross listed, this value should be the maximum enrollment you want for this section.  Use the SOC PRINTED COMMENT field to communicate the overall enrollment for the cross listing.

Proj Enrl

Y

RO

For Registrar Office course management use only.

Mult

N

SYST

An * will appear if there is more than one meeting pattern.

Begin

N

DEPT

 

 

 

 

Begin, End, Days, Bldg, Room are all one ‘chunk’ of data.  On rolled courses, and once you press SAVE, you can only edit this information, or add new information, by pressing NXT-BLK (Ctrl+PageDown) from one of those fields.

 

If you do not have department owned space, and should only be requesting GP rooms, click on Preferred Room to make your selection.  The Preferred Room list only contains GP rooms.

 

If you need to enter multiple meeting patterns, press SAVE at this point (F10).  Then press NXT-BLK (Ctrl+PageDown) to get a popup screen where additional time/day information can be entered.

 

Sections using general purpose classrooms must use the standard begin AND end times for all of the days of the pattern.

 

When entering a new section a window will automatically open with a list of standard meeting patterns.  Please select from one of the options.

 

When modifying an existing section, press NXT-BLK (Ctrl+PageDown).  The ‘GP Ind’ box must be checked if requesting a general-purpose classroom.  Click on the down-arrow box under ‘Begin Time’ and select the appropriate standard meeting pattern.

 

Sections using departmentally scheduled rooms must use standard start times. To facilitate student scheduling it is strongly encouraged, whenever possible, to match the end times as well.

 

When entering a new section, select ‘Cancel’ when the standard meeting pattern window opens, and enter a standard begin time and an end time using military time.  Leading zeros must be entered (eg, 0800 for 8:00am).  A military time guide is at the end of this document.  Enter the days the section meets, codes are M T W R F S U.  The departmentally scheduled room must be entered in the Bldg and Room fields otherwise an error will be generated.

 

When modifying an existing section, press Ctrl+PageDown.  Uncheck the ‘GP Ind’ box, enter a standard begin time using military time and whenever possible, enter a matching end time as well.  Enter the days the section meets, codes are M T W R F S U.  The departmentally scheduled room must be entered in the Bldg and Room fields otherwise an error will be generated

 

Entering exceptions - All requests for an exception to standard meeting patterns must be proposed to the chair or program director, reviewed by the dean’s office of the unit, and then submitted to the Associate Provost for Budget and Capital Planning for approval.

 

When entering a new section, select ‘Cancel’ when the standard meeting pattern window opens, enter begin time, end time and meeting days.  In the Bldg field enter ESMP and in the Room field enter SEE NOTES.  Enter an ESMP note type in the NOTE to RG field (see below) with an explanation for the exception request.  Enter a ROOM note in the NOTE to RG field listing the desired room/room characteristics. 

 

When modifying an existing section, press Ctrl+PageDown.  Uncheck the ‘GP Ind’ box, enter begin time, end time and meeting days.  In the Bldg field enter ESMP and in the Room field enter SEE NOTES.  Enter an ESMP note type in the NOTE to RG field (see below) with an explanation for the exception request.  Enter a ROOM note in the NOTE to RG field listing the desired room/room characteristics.

End

N

DEPT

 

See notes above under Begin.

Once you press SAVE, you can only edit this information, or add new information, by pressing NXT-BLK (Ctrl+PageDown) from one of those fields.

Days

N

DEPT

See notes above under Begin.

Once you press SAVE, you can only edit this information, or add new information, by pressing NXT-BLK (Ctrl+PageDown) from one of those fields.

Preferred Bldg

N

DEPT

Enter the preferred building code, or press F9 to choose from the list.  General Purpose classrooms have GP displaying next to them in the list.

Once you press SAVE, you can only edit this information, or add new information, by pressing NXT-BLK (Ctrl+PageDown) from one of those fields

Preferred Room

N

DEPT

Enter the preferred room code, or press F9 to choose from the list. 

Once you press SAVE, you can only edit this information, or add new information, by pressing NXT-BLK (Ctrl+PageDown) from one of those fields

Schs Code

N

RO

For Registrar Office room scheduling use only.

Partition

N

RO

For Registrar Office room scheduling use only.

Mult

N

SYST

An * will appear if there is more than one instructor.

Primary Instructor

N

DEPT

Press NXT-BLK if you need to enter multiple instructors.

Instructors must be active for the term.

% assignments for multiples instructors must equal 100%

% Resp

N

SYST

% that is assigned to primary instructors.

Cr

Y

SYST

This field autofills for fixed credit and is blank for variable credit courses.

Depts should only enter credit hours for sections of variable credit courses and you want it to be only a specific number of credits (i.e., the course is variable 1-6 and you want this to be a 3 credit section).  In all other cases, just leave this field alone.

Gradable

Y

SYST

Defaults to Y, RO will change if the section is not gradable.

Link ID

Y

RO

For linked courses (with Link Conn).

DEPT requests in SOC Comments and RO enters in BANNER.

Link Conn

Y

RO

For linked courses (with Link ID).

DEPT requests in SOC Comments and RO enters in BANNER.

Perm Ind

Y

DEPT

Permission indicators can be attached to a section to prohibit registration for the section until the appropriate approval (electronic override) is granted.

The permission requirement should also be noted in SOC Comments.

Note

N

RO

If you have not SAVED yet, you must press SAVE (F10) before you can enter information.  Press NXT-BLK (Ctrl+PageDown) to access the popup box for Note information.

 

The 2 Note types used are:

 

ESMP – Enter detailed reason for exception request.                                                                                                                                                       

 

ROOM – Any information about the room we need to know (eg. needs tablet arm chairs and a computer).  Media codes are provided for your convenience.

 

 

Notes have 2 components, a note type and the note contents.

 

·         Press F9 to select them from the list. 

·         TAB to the Instructions.

·         Enter the information related to the instruction type you have chosen.

 

The other information that departments and programs previously recorded in the other Note fields should now be entered in SOC comments.

SOC printed Comment

Y

DEPT

You must NXT-BLK (Ctrl+PageDown) to enter the information.  Information previously entered in Notes should now be entered in the SOC Comments. We will enter course specifics noted here in the appropriate Banner fields and then format the information to the form it should take for the online SOC.

Use this field to tell us:  

·      If the instructor’s salary is being paid by CE, department, or contract w/school district.

·      If funds are needed from CE such as copy fee, travel expenses, special speaker stipends.

·      If the course is cross listed.  Be sure all departments submit their section and that times,etc agree.

·      If there is a fee associated with the section. Indicate the fee amount, the detail code, and whether it is a flat or per credit charge.

·      If a lecture should be linked w/ a lab/discussion.

·      If prerequisites, co-requisites apply to the section

·      If there are college, class, maj/min/conc, or level restrictions

·      If you are request a title change and were unable to enter it in the Title field

Note: 30 characters max, not all titles can be changed)

·      If there is a subject area where this section should appear as a "See Also"

·      If this is a service learning or a tap course

·      If there is additional information for Registrar Office processing.

Sect Desc

N

DEPT

(by using Next Block) if the Subj/Crse allows changes.

You can cut the text from a document and paste into this field.

Fee Ind

Y

RO

DEPT requests in SOC comments and RO enters in BANNER.

Indicate fee amounts, detail code, flat or per credit.

Attr Ind

N

RO

For RO use to enter course attributes.

Res Ind

Y

RO

DEPT requests in SOC Comments and RO enters electronically enforceable restrictions in BANNER.

 

A section may be electronically restricted (including or excluding students) by the student’s College, Major/Minor/Concentration, Class, or Level.

               Restrictions between these 4 areas have an AND relationship.

               Restrictions within these 4 areas have an OR relationship.

 

When using exclude restrictions then, excluding students with a given major and excluding students with a given level does not only exclude students with the major and level, it excludes all students with the major and all students with the level.  Instead of the "AND" creating a smaller group, the "AND" relationship in excluding creates a bigger group of excluded students.

 

To avoid confusion on class restrictions, please use the words “minimum” or “only” to clarify the class standing of the students who should be allowed to enroll; “Minimum sophomore standing” (exclude first-year students) would allow students with at least sophomore standing to enroll; “Sophomore standing only” (include sophomore students) would allow only students with sophomore class standing to enroll.

 

Unless otherwise instructed we will automatically put level restrictions in place to prevent day division students from registering in CE sections and to prevent CE students from registering in day division sections. These restrictions will automatically be removed when level restrictions are dropped.  

XL Grp

N

RO

DEPT requests in SOC comments and RO enters in BANNER.

 

Cross listing does not happen automatically.  Each department needs to enter their respective courses. Please be sure the meeting patterns and instructors match and that each course lists the cross list information in SOC comments.

 

The maximum enrollment for each section in the cross listing should be entered for that section.  The maximum enrollment for the combined sections should be noted in SOC comments.

Credit Hrs Low

Y

SYST

Indicates the credit amount for fixed credit courses and the low credit value for variable credit sourses. This information is pulled from the catalog entry for the Subj/Crse and cannot be changed.

Credit Hrs High

Y

SYST

Indicates the high credit value available from the catalog entry for the Subj/Crse.

Gmod

Y

RO

DEPT notes in SOC comments and RO enters in BANNER.

Ptrm

 

SYST

Defaults to 1 – Full Term

Part of Term Start Date

Y

SYST

Defaults to full term start date, RO can change dates if necessary.

DEPT should note dates that are different from default in SOC PRINTED COMMENT.

Part of Term End Date

Y

SYST

Defaults to full term end date, RO can change dates if necessary.

DEPT should note dates that are different from default in SOC PRINTED COMMENT.

Weeks

Y

SYST

Calculated Based on Start and End Dates.

 

 

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Military time

 


1am                  0100

2am                  0200

3am                  0300

4am                  0400

5am                  0500

6am                  0600

7am                  0700

8am                  0800

9am                  0900

10am                1000

11am                1100

noon                 1200

1pm                 1300

2pm                 1400

3pm                 1500

4pm                 1600

5pm                 1700

6pm                 1800

7pm                 1900

8pm                 2000

9pm                 2100

10pm               2200

11pm               2300

midnight            2400


 

 

 

 

 

 

 

 

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