Frequently Asked Questions

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Question$Answer+ Where can I find the schedule building worksheet?$This worksheet lists the standard meeting patterns in a grid format to help you build your weekly course schedule. Instructors please see these additional resources about standard meeting patterns and course building.+ How can I withdraw from a course?$After the Add/Drop period you are not eligible to drop a course. Instead, if you no longer wish to be enrolled in a course, you will need to withdraw using the withdrawal form (accessible on our Forms page.) To read more about the difference between dropping a course and withdrawing from a course please visit our Registration and Enrollment policies page.+ When can I register for Winter Session?$All students, regardless of level, may register for Winter Session courses as soon as registration opens for Continuing Education students. For additional information about winter session click here.+ What is a CATS Report?$CATS (Curriculum Audit Tracking System) is UVM's degree audit system that produces automated, individualized reports to help students track their progress toward completing their degrees. The CATS report, used by students and advisors, identifies both completed and outstanding requirements and provides a current list of courses that can be taken to satisfy them. Learn more about the CATS Report here or log in to myUVM to run your CATS report.+ How many credits can I take per semester?$Degree students may enroll in a maximum of 18 credits per semester. Students wishing to enroll in more than 18 credits must obtain permission from their Dean's Office.+ How can I audit a class?$During the Add/Drop period you may elect to change the method in which you will be graded to Audit using the Grade Mode Change form. For more information about auditing a course please visit our Grading page.+ How can I take a class Pass/No Pass?$During the Add/Drop period you may elect to change the method in which you will be graded to Pass/No Pass using the Grade Mode Change form. For more information about Pass/No Pass including restrictions surrounding the number of courses you are permitted to have graded this way please visit our Grading page.+ When do I register?$Enrollment opens to you each term at different times depending on your student status and class status. Once available, each term's registration schedule will be posted here. To find out more about how student and class status are defined visit our Registration and Enrollment policies page.+ When should I expect to see my grades?$Faculty Senate policy states that all grades should be submitted within 72 hours of the final exam. Once your instructor submits your grade it will need to be “rolled” to academic history in order for you to view it. Grades roll to academic history daily when the system is backed up at 1:00 AM. Students should therefore expect to see grades no later than 3-4 days after they've completed their final exam. Grades for all courses must be submitted by the Tuesday following the last day of exams.+ How can I request a transcript?$Federal regulations require us to have your signature before we release your transcript. For that reason we cannot accept requests for transcripts over the phone. You can request your transcript by mail, fax, email, or in person using our Transcript Request Form. For more information about requesting transcripts including how quickly you can obtain a copy please visit our Official Transcripts page.+ What is FERPA?$FERPA is the federal law that protects your student educational records. To read more about your privacy protection under FERPA click here.+ What is the University's final exam policy?$Final exams, including those for Graduate and Continuing Education courses, are held during the examination period established by the university calendar. For additional information about final exams including existing limits on the number of exams a student is required to complete in a 24-hour period as well as what a student should do if they are absent from a final exam please visit the official examination policies page.+ How can I obtain a copy of my Dean's Letter?$For information about college awards including Dean's List please contact your Dean's Office directly. Dean's Office contact information is available by visiting the Schools and Colleges page.+ How do I run a CATS Report?$For instructions on how to run your CATS Report and answers to other frequently asked questions about CATS Reports go here.+ How can I transfer credit as a Graduate Student?$Graduate students interested in applying transfer credit from another institution to their UVM program of study should consult with the graduate college. Additional information regarding the graduate college's transfer policy can be found here.+ What should I do if my course isn't showing up on Blackboard?$If a course you've registered for isn't appearing in your Course Menu Blackboard support consultants are available via telephone 24 hours a day, 7 days a week. You can reach them by calling 1 (866) 588-3195 toll free. Support is also available online at the Blackboard Online Support Center.+ How can I enroll in a course that is full?$If a courses is closed to enrollment because it has reached its capacity you may request permission from the instructor to override the capacity restriction. Instructors can grant your permission online to be overridden into their course. Alternatively, you and your instructor can complete the Instructor Permission form and return it to our office.+ How can I withdraw from the University?$If you are a degree student who wishes to withdraw from the University for personal reasons, medical concerns, family emergencies, or other reasons, you must first notify your academic dean in person or in writing. For Dean's Office contact information visit the Schools and Colleges page.+ I can't log in to Banner. What should I do?$If you are experiencing difficulty accessing Banner SIS directly please contact our office by calling 656-2046 or by emailing us at registrar@uvm.edu+ What should I do if I want to appeal a grade?$If you believe you have received an unfair course grade, you may appeal that grade. Details about the University's grade appeal policy are available at the Institutional Policies website.+ How quickly will I get my transcript?$If you choose the regular, free of charge service, your transcript will typically be processed within three to five business days. Once your transcript is processed it is mailed via USPS. If you need your transcript quickly, you may elect the 24 hour rush service for a five dollar flat processing fee. Rush transcripts are sent via USPS mail. If you wish to have your transcript mailed other than by USPS please visit the Official Transcripts page for information on express mailing.+ How do I get credit for college courses I completed in high school?$If you have been accepted as a degree seeking student and have taken courses at a regionally accredited, degree-granting college or university you may apply for those credits to be transferred to UVM by submitting an official copy of your transcript to the Office of Transfer Affairs. Please visit these resources to learn more about which types of courses are accepted for transfer and to view the official undergraduate transfer credit policy. + How do I know if I have been withdrawn from a course?$If you have been successfully withdrawn from a course it will no longer appear on your course schedule. The course will appear with a grade of "W" on your transcript. Please see this additional resource to learn more about withdrawing from a course.+ How can I change my name?$If you have legally changed your name and would like your educational records to be updated to reflect that change you will need to complete the following form and return it (by mail, fax, or in person) with two acceptable forms of identification to our office. Acceptable forms of identification include a driver’s license, a marriage certificate, a social security card, a passport, and a court document.

If you have not legally changed your name but would like to indicate a preferred name please visit our Preferred Name and Pronoun page. + Where can I get questions answered about Orientation?$If you have questions about undergraduate or transfer orientation you can email the orientation program directly at orientation@uvm.edu or call (802) 656-4136.+ What should I do if I'm not seeing a grade?$If you have questions about why a particular grade is not appearing you should contact the instructor of your course. If the instructor is unavailable it is recommended that you contact the department which runs the course. Please visit the following resource for additional information about your current grades.+ How can I request a copy of my diploma?$If you would like an additional copy of your diploma you may request one from our office. The fee for each additional copy is twenty-five dollars. Once we've received your request you can expect to receive your diploma in approximately three weeks. If you have any questions about ordering an additional copy, or concerning the diploma you received, contact Rhonda Hayward at rhonda.hayward@uvm.edu or by calling 656-2045. + How can I change my residency status?$If you would like to apply for in-state residency you will need to complete our residency application. To download the application and read more information about qualifying for in-state status please visit our Residency section.+ How can I apply for in-state tuition?$If you would like to apply for in-state residency you will need to complete our residency application. To download the application and read more information about qualifying for in-state status please visit our Residency section.+ How do I complete a credit by exam?$Information about completing a credit by exam and access to the downloadable form can be found here.+ How do I know if I have a hold?$Information about holds that might prevent your registration can be found in the Academic Profile channel in myUVM. Log in here: http://myuvm.uvm.edu+ Who is my advisor?$Information about your advisor(s) can be found in the Academic Profile channel in myUVM. If you have any questions about your assigned advisor please contact your Dean's Office directly.+ How do I send my insurance and/or loan provider proof that I am a full time student?$Information on how to provide verification of enrollment to your insurance or loan provider can be found on our Enrollment Verifications page.+ Where can I see what courses are being offered next semester?$Links appear on our homepage as soon as course listings for a future semester become available. You have the option of viewing all courses at once (by selecting an Enrollment link) or viewing courses by subject (by selecting the Schedule of Courses link.) When course listing are not yet available for a semester text will display informing you of when we predict listings will be posted.+ I can't log in to myUVM. what should I do?$Log in assistance for myUVM is available by selecting the "Password help" link on the myUVM log in page. If you are still unable to access the system after utilizing that resource please contact the Computer Helpline by calling 656-2604 or by emailing helpline@uvm.edu+ How can I view my grades?$Navigate to view your grades in three quick steps. First, log in to myUVM. Next, select "View Grades" from the Registration channel in the upper left hand corner of the screen. Finally, when prompted, select the current term. If the current term does not appear no grades have been submitted for you at this time. For additional information please visit our Viewing Your Grades page.+ What should I do if I have questions about my CATS Report?$Questions about your CATS Report should be directed first to your advisor. Additional information including a list of Dean's Office contacts can be found here.+ How do I change my address?$Students can change their address at anytime via the Personal Information channel in the myUVM portal. Log in here: http://myuvm.uvm.edu+ How can I select a preferred name?$Students can specify a preferred name and/or pronoun at any time the Personal Information channel in the myUVM portal. Log in here: http://myuvm.uvm.edu+ What do I do if I need to take off a semester/year?$Students interested in taking a leave of absence from the University should contact their Dean's Office.+ What happen when you repeat a class?$Students who repeat a course only receive credit once for the course. The grades for all occurrences of the course remain on the permanent academic record and are included in computing the cumulative grade point average. For additional information click here.+ Can I repeat a course for credit?$Students who repeat a course only receive credit once for the course. The grades for all occurrences of the course remain on the permanent academic record and are included in computing the cumulative grade point average. For additional information click here.+ How can I get permission to take more than 18 credits?$Students who wish to enroll in more than 18 credits per semester will need to request permission from their Dean's Office. For Dean's Office contact information visit the Schools and Colleges page.+ How are University Honors determined?$The Academic Catalogue states: "Honors are determined in the following manner: Within the graduating class of each college/school, students in the top one percent will receive summa cum laude; the following three percent will receive magna cum laude; the next six percent will receive cum laude. The total number of honors awarded will not exceed ten percent of the graduating class of each college/school."

The recipients of honors are determined when all grades for seniors have been submitted. We anticipate making available the names of those students who have earned honors the Thursday prior to commencement. + When and where can I get my books?$The list of required course texts is found online at the University Bookstore's website. The list becomes available about three weeks prior to the start of the Fall term and about two weeks prior to the start of the Spring term. + How can I obtain a letter of enrollment?$The quickest and easiest way to get your enrollment verification is online. Unless you are requesting a ski pass verification or have a specific form which needs to be completed by our office, you can print a verification certificate directly from your computer by signing in to myUVM and selecting "Enrollment Verification" from the "Academics" channel.+ "How much will my transcript cost?$There is no charge for normal transcript processing. If you are on a tight deadline, and need to be assured your transcript will be processed quickly, we do provide ""'rush service"" for a five dollar fee. For additional information about requesting transcripts please visit our Official Transcript page. +" What is the last day to add or drop a class?$To view the add/drop deadline for the current semester please reference the Academic Calendar. More detailed information (including how to calculate the Add/Drop deadline for summer courses) can be found on our Registration and Enrollment page.+ How do I apply for tuition remission?$UVM employees no longer need to complete the tuition remission form in order to receive this benefit. Dependents and Partners/Spouses must complete the form each year. Access the form here. To read more about the tuition remission benefit visit the Staff Handbook's Benefits section.+ Who qualifies for NEBHE's RSP Tuition Break?$UVM, as a participant in The New England Board of Higher Education (NEBHE)'s RSP Tuition Break program, offers discounted tuition to permanent residents of New England States wishing to pursue select degree programs not available in their home state. Please visit these resources to see a list of the qualifying degree programs and learn more about this program.+ How can I get a ski pass verification?$You can request ski pass verifications at the Student Service Center in Waterman.+ What's my GPA?$You can view your GPA on both your transcript and your CATS report. Your online transcript displays both your cumulative GPA and your semeter GPA while your CATS report will display both your cumulative GPA and your GPA by requirement (e.g. major requirement.)

To access your transcript log in to myUVMand select View Transcript from the Academicschannel. For information on how to run your CATS report visit our CATS Report section.

Please visit this resource to learn more about how GPA is calculated.+ How can I prevent my name from appearing in the directory?$You may request your record be made confidential by completing the Confidentiality Form in person or online. For additional information click here.+ How can I get my Study Abroad Approval Form (SAAF) signed?$After you've obtained your Study Abroad Approval Form from the Study Abroad Office please make an appointment with the Office of Transfer Affairs to discuss how your coursework abroad will be applied to your UVM degree. You can make an appointment by emailing transfer@uvm.edu or calling 656-0867.+ How can I change my advisor?$Changes to your advisor must be made through your Dean's Office. For Dean's Office contact information visit the Schools and Colleges page.+ Will I receive credit for the AP exams I took?$Credit is awarded for Advanced Placement exams in which students achieve specific scores. In most subjects credit is awarded for scores of 4 or 5. For a complete list of AP Exams scores for which . + How do I change the variable credit hours of my course?$During the Add/Drop period you can change your variable credit hours online from within myUVM. Simply choose Select Variable Credits from the Registration channel. After the Add/Drop period you will need to request permission from your instructor to adjust variable credit hours. Contact our office for more information.+ How do I obtain copies of a previous years' course descriptions?$Historic course descriptions are available online via the electronic course catalogs for academic years dating back to 2007-2008. If a course you took prior to the Fall of 2007 does not appear in one of the electronic catalogs you may request descriptions from our office. Copies of historic course catalogs are also available at the Library Research Annex.+ If I take credits at another school will they transfer back to UVM?$If you are interested in taking courses at another institution you can use the Transfer Guideto see how courses have transferred in the past. You may also request a limited number of specific courses be evaluated for pre-approval.+ I missed the Add/Drop deadline to drop a course. What should I do?$If you have missed the add/drop deadline and have yet to drop a course you have never attended the instructor can request your removal from the class list using the the Class Roster feature (available via myUVM. If you been attending the course you will need to withdraw after the add/drop deadline. Please visit these resources for additional information on withdrawing from a course+ I missed the Add/Drop deadline to enroll in a course. What should I do?$If you have missed the add/drop deadline and have yet to enroll in a course you have been attending your instructor can request you be enrolled using the Class Roster feature (available via myUVM. If you have not been attending the course or for additional information contact your Dean's Office.+ If I take a leave of absence how long can I be away before I'll need to apply for re-admission?$Leaves are granted for a finite period of time, and normally may not exceed four semesters. For additional information contact your Dean's Office. Visit this additional resource to read the University's official policy regarding leave of absence.+ How can I take a leave of absence?$Students interested in taking a leave of absence must submit a written application to their college/school prior to the beginning of the semester that the leave will take effect. To learn more about the procedure in your unit contact your Dean's Office.+ How can I get more information about transferring credit to UVM?$Students wishing to transfer from another institution to the University of Vermont should contact the Office of Admissions.

Current UVM students who wish to take courses at another institution should contact the Office of Transfer Affairs by emailing transfer@uvm.edu or calling 656-0867.

Students can also use the transfer guide to see how courses at other institutions have transferred in the past.+ Why is there a hold on my registration?$There are a variety of reasons you might have a hold on your account. Some of the most common holds are the need to speak with an advisor before registration, a past due amount on your student bill, and the need to submit an insurance waiver decision. You can view your holds by signing in to myUVM and selecting the "View Holds" link from the "Registration" channel.+ How can I register if I am an alumni?$If you are a former student and you wish to take classes without being readmitted please use this form to prompt us to activate your account. If you wish to be readmitted to a degree seeking program please contact the Dean's Office of the college/school you last attended while at UVM.+ I sent a transcript to be evaluated for credit, have you received it?$You can check to see if your transfer credit has been evaluated by selecting the Transfer Credit Evaluation link from the Academics channel in myUVM. You can also contact the Office of Transfer affairs for additional information at transfer@uvm.edu or by calling 656-0867.+ How do I obtain a NetID?$Your UVM NetID is a unique username you're assigned when you become an affiliate of UVM. If your name appears in the directory you've been assigned a NetID. You can locate your NetID at bottom of your directory entry. If your name is not appearing in the directory and you'd expect it to please contact account.services@uvm.edu.+ Is it possible for an instructor to drop a student from a class?$An instructor has the right to disenroll any student from a course if that student (1) does not meet the prerequisities of the course, or (2) fails to attend a scheduled course by the third instructional day of a semester or the second scheduled class session of a course, whichever comes later, unless the student has notified the instructor and has been excused. + How do I sign up for an independent study?$If you wish to sign up for an indpendent study you will need to contact the department in which the independent study will be offered to set up the course.+ Do I need to apply to graduate?$Students who intend to graduate should contact their Dean's Office to notify them of their intent.+ What are the criteria for Dean's List?$Please reference the following resource for the official policy regarding Dean's List.+ How do I find an instructor's name if it isn't listed?$Please contact the department in which the course is taught for information about unlisted instructors.+ When do I need to declare a major?$There is no university wide rule about when a student must declare a major. However, most academic programs suggest that students declare prior to their second semester, sophomore year. +