University of Vermont

Office of the Registrar

Transcripts

Official Transcripts

 VIEW GRADE KEY

Effective August 7, 2012 - Transcript orientation has changed to portrait.

Your transcript cannot be processed if you have any financial obligations to the University.

:: Receiving Your Transcripts

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In Person

You may elect to have your transcripts held for pickup at the Student Service Center desk if you wish to receive them in person. In order to receive your transcripts you must present us with a valid form of photo identification (Drivers License, Passport, student ID, etc.).

It is possible for a third party to pick up your transcripts in your place although this is not recommended. In order to protect your privacy we must have a signed note granting the third party the right to receive your transcripts, and that person must provide us with a valid form of photo identification.

Mailed to You (or directly to a third party)

You may elect to have your transcripts mailed directly to your address, either for your own personal use, or to be sent along to a third party (potential employer, another institution, graduate school etc.).

Express Mailed

It is possible to have your transcripts overnighted if you provide us with a prepaid air bill from an overnight carrier (UPS, USPS or FedEx.) We will need the prepaid air bill to process your request. Please fill out the online transcript request form and make sure to check "Please include attachment." This will ensure that your transcripts will not be sent before we receive your air bill label.

To procure a prepaid air bill visit one of the following sites:

UPS - http://www.ups.com - Click on "Create a Shipment"
USPS - http://www.usps.com - Click on "Print Postage" or "Print a Shipping Label"
FedEx - http://www.fedex.com/us - Click on "Ship" and then "Prepare a Shipment"

In each instance you will need to create a user ID and password to access the site. Once you have done so you can continue to prepare the air bill as outlined below.

From: (UVM's Information)
University of Vermont
Registrar's Office
85 S. Prospect St. RM 360
Burlington, VT 05405-0001
802-656-2045
To: (Delivery Information)
Destination Name
Company
Street Address
City, State Zip Code
Phone Number
Once you have been presented with the completed label you can print it and fax it to us at 802-656-8230 or, you may email us a copy at registrar@uvm.edu

Faxed

You can elect to have your transcript sent only by fax. Please be advised that some schools and organizations will not accept faxed transcripts as official.

E-mailed

You can elect to have your transcript emailed to yourself or a third party.

:: Paying for your Transcripts

There is no charge for normal transcript processing. Requests submitted via the online request form are processed the next business day.

Students unable to use the online form must contact our office to obtain a paper request form.
For more information on requesting a paper form click here.

:: Frequently Asked Questions

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How quickly will I receive my transcript(s)?

Transcripts requested online are processed the next business day. All transcripts are mailed via USPS. If you are not requesting your transcript online and, if you choose the regular, free of charge service, your transcript will typically be processed within two to five business days. If you are not requesting your transcript online and need your transcript quickly, you may elect the 24 hour rush service for a $10.00 fee per transcript. Rush transcripts are sent via USPS mail. If you wish to have your transcript mailed other than by USPS please see below for information on express mailing.

Why haven't I received my transcript(s)?

There are several reasons why you may not have received your transcript within the time frame you were expecting. All transcripts are sent via USPS mail. We cannot guarantee when your transcripts will be delivered by the Post Office.

There are also certain circumstances in which we are unable to process your request. If you have not received your transcripts holds on your account or a failure to provide us with your signature are among the most common reasons which may have prevented us from processing your request. Please note that we cannot process your transcript request in the event that you are financially indebted to the University. Additionally, federal law requires that we have your signature in order to release your academic records.

Can I request a transcript over the phone?

No. Federal law requires that we obtain your signature in order to release your transcripts.

How can I pay for rush service?

Please note that rush service is only necessary for students submitting their request outside our online system. You can pay your rush service fee by check, cash, or money order. Unfortunately, we cannot accept credit card payments for the rush service charge.

I want to request my transcript be rushed. Can I be billed?

Please note that rush service is only necessary for students submitting their request outside our online system. If you wish to request rush service you may be billed. Your transcript request will be processed when we receive your request. A copy of your bill will be mailed to you. Please be aware that the fee for rush service cannot be charged to your university account.

Can my transcript be sent by express mail?

It is possible to have your transcripts overnighted if you provide us with a prepaid air bill from an overnight carrier (UPS, USPS or FedEx.) We will need the prepaid air bill to process your request. Please fill out the online transcript request form and make sure to check "Please include attached form." This will ensure that your transcripts will not be sent before we receive your air bill label.

To procure a prepaid air bill visit one of the following sites:

UPS - http://www.ups.com - Click on "Create a Shipment"
USPS - http://www.usps.com - Click on "Print Postage" or "Print a Shipping Label"
FedEx - http://www.fedex.com/us - Click on "Ship" and then "Prepare a Shipment"

In each instance you will need to create a user ID and password to access the site. Once you have done so you can continue to prepare the air bill as outlined below.

From: (UVM's Information)
University of Vermont
Registrar's Office
85 S. Prospect St. RM 360
Burlington, VT 05405-0001
802-656-2045
To: (Delivery Information)
Destination Name
Company
Street Address
City, State Zip Code
Phone Number
Once you have been presented with the completed label you can print it and fax it to us at 802-656-8230 or, you may email us a copy at registrar@uvm.edu

If I fax my request, do I also need to mail the hard copy?

We no longer require that you follow up a faxed transcript request with a hard copy, although we encourage all students to fill out the online request form instead.

How can I request my transcript if I attended Trinity College?

The records of Trinity College students are held by the Office of the Registrar at Saint Michael's College. Contact their office directly by calling (802) 654-2571 or click here to download their transcript request form.

Last modified December 07 2012 09:27 AM

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