Arrangement Guidelines
| Contact Information: |
| Gary Derr, 347 Waterman, 656-8937, Gary.Derr@uvm.edu |
| Bess Malson-Huddle, 358 Waterman, 656-0642, Elizabeth.Malson-Huddle@uvm.edu |
| Renee Bourassa, Conference Coordinator, Marsh Hall, 31
Spear Street, 656-0856, Renee.Bourassa@uvm.edu |
| Account: |
| Bess Malson-Huddle will provide the appropriate chartstring to the necessary
offices. |
| Travel: |
| Travel arrangements will be coordinated by the President’s Office
using UVM Travel to make airline reservations. The Marsh Professor will
also be encouraged to rent a car to ease local transportation. This will
also be coordinated by the President’s Office. |
| Lodging: |
| The President's Office will reserve a room at a local hotel. |
| Expenditures: |
| All expenses will be covered by the President’s Office under the
direction of Bess Malson-Huddle. |
| Compensation/Honorarium: |
| Bess Malson-Huddle will contact the Marsh Professor and secure the necessary
documentation to arrange payment of the stipend. |
| Plenary Lecture: |
| Each Marsh Professor is expected to deliver a plenary lecture open to
the entire community during each visit. Arrangements will be coordinated
by the President’s Office in partnership with the Faculty Sponsor.
A list of campus facilities is available through Conference and Events Services. |
| Reception: |
| There will be a reception for each speaker following the plenary lecture.
It should be an opportunity for faculty, staff, and students to meet the
speaker and share ideas. |
| Student Contact: |
| There should be an opportunity for undergraduate and graduate students
to interact with the Marsh Professor. We recommend an informal lunch. The President's Office will cover lunch expenses under the direction of Kelly O'Malley. |
| Advertising: |
Once Bess Malson-Huddle, President’s Office, Elizabeth.Malson-Huddle@uvm.edu, has received the completed Poster Format Form for your speaker (due three weeks prior to date of lecture), she will have 350 copies of our standard 11x17 poster printed. Twenty-five, 25, posters will be forwarded to you for distribution. The remaining balance will be distributed using campus distribution lists including Deans, Directors, and Department Chairs and Residential Life. The faculty host may choose to advertise the lecture to appropriate University units. Bess Malson-Huddle will also relay the pertinent information to the Office of University Communication. |
| Video Taping: |
| All lectures are videotaped and catalogued in the Bailey-Howe Media Library
assuming the speaker consents. Two copies are made: one for the media library
and one for the host department. |
| Request for Permission to Post Audio/Video Recordings
on the Web: |
| The University through the Office of University Communications is launching
a new initiative posting audio and video recordings of guest lectures and
speakers, special events, and other high profile events that might be of
interest to broader audiences on the UVM website. The recording(s) would
be posted for educational use, and would be accessible by all. The lecture,
or clips from the lecture, may appear on the University of Vermont website,
or in web locations maintained by UVM staff. In order to post the recordings,
the University needs to secure permission of the speaker. Please send two
signed copies to the speaker in advance of their arrival and request that
they sign and maintain one copy for their records and return one copy to
Gary Derr (address provided) or bring to Faculty Sponsor during the visit.
[Click here
for template of Request for Permission letter] |
| Sign Language Interpreter: |
| Arrangements can be made for a sign language interpreter. Please contact
Renee Bourassa, Conference Coordinator to arrange for the interpreter. It
is helpful for her if she knows if you anticipate any hearing impaired attendees
and who they are. There is no cost associated with these arrangements. |
Last modified September 14 2012 09:44 AM
