University of Vermont

Office of the President

UVM News You Should Know Posting Guidelines

Email Laura.D.Smith@uvm.edu with any questions about the News You Should Know. Thanks!

Overview

Historically the Vice President of Executive Operations, Gary Derr, was the point person for sending broadcast email communications regarding major events, announcements and informational updates to the UVM community. In an effort to reduce the amount of email traffic these individual emails are now consolidated to one message called the News You Should Know.  The NYSK is sent from Gary Derr to all UVM faculty, staff and students every Monday (or Tuesday if Monday is a holiday).

Posting Guideline FAQs

What kinds of announcements are appropriate for NYSK?

NYSK includes major announcements that affect large populations of the university including faculty, staff and/or students. These are typically informational and academic updates related to procedures, deadlines, policies, major building and construction notices and academic requirements.

Please note there are dozens of events on campus every day. In order to keep the NYSK streamlined events are listed in ThisWeek@UVM, on event posters, the info screens around campus, UVM Bored or the UVM Campus Calendar. Please contact one of these sources to list events.

When and how long will you run my announcement?

If you submit your announcement by 4:00 pm on a Thursday it will run in the following Monday's edition. It will be featured as a new story in the left-hand column. The following Monday it will run again under "Previous Stories" in the right-hand column. Your event will also be available in the list of "View Other Previous Stories" until it expires (typically the day after the deadline or event, or within 30 days).

My announcement is in line with the guidelines above? How do I submit for inclusion?

Deadline: Events should be submitted by Thursday at 4:00pm for inclusion in the following Monday’s edition of NYSK. To submit please complete the online form. Within the survey is the option to upload a Word Document. This is helpful if your announcement includes specific formatting (bullets, bolding, hyperlinks etc.) You may also upload images via the online form.

Required and Optional Information

The online form will walk you through the submission process, which will include the following:

Headline – This will appear at the top of the article and as the title of the article in the NYSK email.

Subheader (optional) – The subheader is often used to highlight the date of the event, deadlines or other important information.

Story Author – This will appear at the top of the article (see example below) and will link to the author’s phone number and email as listed in the UVM Directory.

Main Text – The main body of your announcement should include all relevant details, i.e. What, Where, When, Who, How. Avoid writing your article in the first person narrative. Think of the announcement as a webpage. It is also helpful to include any related hyperlinks within the text to provide the reader with additional information and contacts.

Article Example

Article Example 1