It is the instructor’s responsibility to provide qualifying students with their accommodations, as described in their ACCESS Accommodations Letters. Instructors may choose to make arrangements for students with alternate exam accommodations to take their exams in a quiet, pre-arranged location in their department. However, many instructors choose to allow their students to use the Exam Proctoring Center (EPC) to satisfy a student’s accommodations.
It is important that instructors review and understand the following information and responsibilities when working with the EPC.
Student Eligibility for EPC Use
To be eligible for use of the Exam Proctoring Center (EPC), students taking exams for UVM courses must be:
- ACCESS Students: students with a documented disability who work with the ACCESS office and who have approved accommodations from their ACCESS Specialist are eligible to use the EPC.
- Temporary Students: Students with a temporary disability which hinders their ability to take exams, or an extended illness may be permitted to use the EPC with appropriate documentation.
The EPC does not have space nor resources necessary to accommodate students who do not qualify for our services, or qualifying students who do not schedule their exam(s) in advance. Please do NOT send students to the EPC for testing without contacting the EPC first.
The EPC does not provide proctoring services for: varsity or club athletes, academic team members, International or USPP students, UVM students with travel plans that conflict with scheduled exams or UVM students with class/lab conflicts that interfere with scheduled exams. Students who must take exams outside of scheduled exam times, who do not fall into one of the EPC-eligible student categories, must make arrangements to take their tests with their instructor, independent of the EPC.
All exam materials and instructions should be submitted a minimum of 24-hours in advance of the student(s)’ scheduled exam time. Exam materials may be submitted one of the following ways. Please do NOT use Campus Mail, as on-time delivery is not assured.
- Submit exam materials online via myACCESS Web Portal (preferred method of exam submission)
- Email exam materials to secure account: firstname.lastname@example.org
- Deliver to EPC: Living/Learning A131
- Fax to (802) 656-0739 (Attn: Exam Proctoring Center)
- Student may bring exam to their appointment in a sealed envelope (instructors should inform the EPC in advance)
- EPC Courier may pick up exam from department office during completed exam delivery rotation (instructors should make arrangements for pick up in advance)
Student Scheduling & Responsibilities
It is the student’s responsibility to arrange scheduling at the EPC. Students are required to obtain advance approval from their instructors. At minimum, instructors should receive 3-day reminder email of any upcoming tests booked by students in their course(s). When students have submitted exam scheduling requests through their myACCESS web portal, instructors should confirm that the date and time meets their approval.
Students attempting to schedule or reschedule an exam for less than four (4) days in advance of their test date will need to obtain written instructor permission in order to schedule a late exam through the EPC. Instructors should email email@example.com with a confirmation of a student’s proposed test date/time. Students may not submit any request for testing at the EPC for a same-day or next-day tests.
Exam Completion & Return
Exams will be delivered by EPC Staff Couriers to the department office, unless otherwise specified by the instructor. Exams will be delivered in a sealed secure transport envelope and require a signature of receipt by a department representative or the instructor, unless otherwise specified below. Couriers may not leave completed exams without a signature or slide completed exams under office doors.
Completed exams may be returned any of the following ways, by instructor preference:
- EPC Courier: exams delivered to department office, or specified campus location.
- Hold for Instructor Pick-up: instructors may pick up exams Monday-Friday anytime between 8:00am-4:00pm OR Monday-Thursday between 4:00-7:45pm, by appointment.
- Scan/email or Fax: exams, format permitting, may be scanned/emailed or faxed to specified email address or fax number (no signature required; confirmation of email receipt requested).
- Students Return: students may return their own exams in sealed transport envelopes, with instructor permission (student signs for exams).
Exams completed before 3:00pm will (in most cases, staff availability pending) be returned by EPC Couriers the same day. Exams completed after 3:00pm will be returned by EPC Couriers at the start of the next business day.
Last modified November 13 2014 01:36 PM