University of Vermont

College of Medicine

Office of Clinical Trials Research

UVM Research Credentialing

Credentialing Process for University of Vermont Clinical Research Personnel

Physicians and other clinicians carrying out diagnosis, prognosis or treatment of patients at UVM Medical Center are credentialed through standardized protocols administered by the UVM Medical Center Medical Staff Office (MSO).  UVM employees involved in clinical research who are not credentialed through the MSO will be credentialed through the Office of Clinical Trials Research (OCTR) and on boarded through the UVM Medical Center Human Resources Department.  The Director of the OCTR at UVM, in coordination with the sponsoring UVM Medical Center director, will be responsible for approving credentialing at UVM and forwarding the credentialed employee to UVM Medical Center Human Resources Department for on boarding and identification.  The sponsoring UVM Medical Center director will be responsible for ongoing monitoring and oversight of the UVM research employees in their area(s).

It is mandatory for University of Vermont (UVM) employees involved in clinical research activities at The University of Vermont Medical Center (UVMMC) to complete and submit the credentialing documents to the Office of Clinical Trials Research (OCTR).  This includes working on projects involving direct patient interaction, retrieving blood, tissue, or health record data review.

OCTR is responsible for collecting the required credentialing files for UVM clinical research staff.  This credentialing function assures that research staff will have the appropriate UVM Medical Center department orientation, competency, and oversight before participating in research activities.  Once these files are complete, the UVM staff member will be notified that a research badge has been issued at the UVM Medical Center Human Resources Department.  This badge must be worn at all times when the researcher is working in a University of Vermont Medical Center location. 

To ensure we are diligent in maintaining and keeping our files current, the UVM Medical Center research badge expires annually on June 30th.

UVM Researcher Credentialing Process (Initial and Renewal)

 

Links for Credentialing

 

Frequently asked questions:

I completed the Credentialing Checklist items, but the submit button is Disabled. How do I proceed?

If the SUBMIT button is disabled, please verify that all fields are completed. If there is an empty Upload field that is not applicable, please upload a pdf that indicates "not applicable".

How do I obtain a UVMMC M number and access to the mandatories?

A UVM Medical Center supervisor for the department or research PI where the research is conducted will send a request to UVM Medical Center IS Security. Please provide the following information:

  • Name
  • Last four digits of your social security number
  • Date of birth
  • Job title
  • Name of person you report to
  • UVM Department
  • Work number
  • Campus address

How do I print a copy of my completed UVMMC Mandatories?

I am a faculty member and my position doesn't require an annual job performance?    

  • A faculty member may submit an Appointment Letter from the Dean or Department Chair.

I am a physician at UVM Medical Center, do I need to submit credentialing documents?   

  • No, a physician has already completed credentialing for the Medical Center through the Medical Staff Office and does not need to submit additional documentation through UVM OCTR. 

How do I obtain access to PRISM?   

  • A UVM Medical Center Supervisor for the department where the research is conducted will submit a PRISM Access Request.  

I am a hospital employee who is also a UVM Employee or Student engaged in research, do I need to be credentialed and be issued a UVM Medical Center Research Badge?

  • Yes, as UVM employee or student engaged in research you are not performing in your role as a UVM Medical Center employee.  It is a regulatory requirement that you represent yourself appropriately in each of your roles.  Additionally, you need to ensure you have separate IT access for each of your roles.

Last modified June 15 2016 11:00 AM