University of Vermont

Living/Learning Center

Design your own Living/Learning Program

Living/Learning Center Program Proposal Format


(For more detail, see the Sample Proposal)


Include the title of the proposal, as well as the name, class year, e-mail address, campus address and phone number, major and college/school of the program director(s). Nothing else goes on this cover page.


We would like to know a little bit about you and why you are interested in proposing a program and becoming a program director. For this section, which should be on the first page of your proposal after the cover page, please have each student involved in proposing the program respond to the following questions. You may do this either in paragraph form or you may address each question separately.

1. Why do you wish to propose and lead this particular program? What interests you about the program topic?
2. What excites you about being a student program director? What are you nervous about as you think about stepping in to this role?
3. What do you hope to learn in your role as a student leader in L/L?
4. What expectations do you have for yourself and for the program if your proposal is accepted?
5. What other time commitments will you have next year outside of your regular course work?


The overview should tell the committee what you are trying to accomplish and why. This statement will be used in various advertising and recruiting literature, so please try to make it as concise and appealing as possible.


What are you attempting to learn? Be specific. The learning objectives should be clearly stated in performance-based terms and the approximate timetable for accomplishing each learning objective clearly indicated (End of first semester? End of year?). Performance-based objectives are specific statements about what your program members will be learning and how that learning will be demonstrated. When possible, objectives should be measurable so members can determine their progress toward attaining them.


  • They describe an intended outcome or "product" of the program.
  • They are stated in terms that describe what the members will be DOING.
  • They demonstrate the integration of learning outcomes with residence hall life.
  • They describe the minimal level of performance/participation that is acceptable.

(See examples in the Sample Program Proposal.)


Under each learning objective, state what "action steps" (activities and procedures) you will use to meet that objective. Be sure to show clearly which action steps support which learning objective by listing under each objective only those action steps that support that particular objective.

Action steps are very important, as they are intended to describe the activity that will happen in your program. It is generally expected that all program members meet as a group at least once per week or once every other week. Action steps can describe what will be happening at those meetings, what planning will take place. Typical Action Steps include:

  • Guest Speakers - UVM Faculty/Staff members, or people from the Burlington community, are invited to give a presentation, lead a discussion, or participate in special program activities.The Director's Office has an extensive listing of UVM Faculty and Staff who have indicated a willingness to give presentations or lead discussions on a wide variety of topics.
  • Field Trips - Some programs may find it beneficial to attend local cultural events, or travel to museums, cultural sights, natural areas, historic sights or other places to enhance program learning.
  • Student Presentations - Many program directors assign responsibility for leading program meetings to members on a rotating basis. Leading a program meeting is one of the most effective ways for a student to learn, and is a good way for program directors to delegate tasks.
  • Independent Work - Most programs require that students spend time working alone or in small groups to accomplish program goals. Creating a showcase for the Fireplace Lounge, serving as a tutor for the program's subject area, rehearsing, doing research, reading, and publicizing program events are examples of this type of activity.

These are just a few of the typical kinds of activities that occur in programs. Be creative during this part of developing your proposal!


Each program is expected to contribute something back to the Center, UVM or greater Burlington communities by participating in some form of community service activity during the year. Examples include the Emergency Medicine Program's blood drives, Animalia members volunteering at local animal shelters, tutoring programs sponsored by Engineering and Mathematics, and the Pottery Program's annual "Empty Bowls" benefit dinner for the Chittenden Emergency Food Shelf. Whether or not a particular activity is directly related to a program's subject area, every program has something to offer. Please give us an idea of how your program will contribute back to our community.


Proper planning at the early stages of program development is an important component of a successful program. As you are developing your proposal, keep in mind that there are about 13 weeks in each semester. It is generally expected that programs meet once per week. You should plan to spread your program activities evenly throughout each semester, although we recommend keeping formal program activities light at the end of the semester to avoid conflicts with final exams.

To reflect the projected level of program activity from September to May, complete the PLANNING TIMELINE provided in your packet and submit it as part of your program proposal. Be sure to show the progression that will occur in your program over the course of the year. For example, it is not likely that an art program would be able to jump right in and begin a large art project the first week of classes if they do not first gain some knowledge from a speaker or outside source about the proposed art technique. This progression should be refelcted in their timeline.


Each student-designed program must appoint a Program Advisor who can assist the program by providing advice and expertise. Normally the Program Advisor is a UVM faculty or staff member, though someone in the Burlington community knowledgeable about your program's subject area could serve as an effective advisor. Please indicate the name of your program advisor. (The Director's Office can help you find faculty and staff that have expressed a willingness to assist programs in an advisory capacity. We can also help in contacting a program advisor appropriate for your program.)


Each program proposal must include a description of how the program's activities will be shared with others, both inside and outside the Center. (Weekly e-mail postings, L/L bulletin boards, UVM TV, Fireplace Lounge showcases, newspaper articles, slide shows, performances, radio and TV, community workshops, etc.)


What special facilities, if any, will your program require? Photography or Pottery Co-ops? Computer lab? Gallery? Classroom space? Common living room? Etc...


How much residential space will your program require? Whenever possible, program suites are assigned on the same landing to facilitate intra-program communication. Give some consideration to the balance of women and men you would anticipate enrolling in your program. Co-ed suites are permitted on a case-by-case basis and must be specifically requested. (Note: Co-ed suites must be balanced 50%-50% in terms of gender.) Programs normally range from two to three suites. In general, new programs will receive no more than two suites. Each suite houses five, six or seven students, depending on its location. The Center always reserves the right to place Resident Assistants (RAs) in double rooms within program suites. How many suites is your program requesting? Of what size? What gender? Please speak with Windy Paz-Amor if you anticipate that any of the students who plan to join your program will have needs that require special housing accommodations (i.e., a ground floor suite for students with mobility impairments, fire alarm strobe lights for students with hearing impairments, etc.)

Next year (2014-2015) we would like to allot only two or more suites to each program. Please be sure to consider the appeal that your program might have to other students when you are thinking about going through the proposal process. It will be very important that your program can fill its assigned suites should it be accepted.

If you would like to request a certain location within the building, please do so in the “program suites” section. No guarantees can be made that programs will be housed in the building they request. All programs are subject to being moved within the building from one year to the next. We want to know things like: Do you feel that it could be important to your program to be located near a lounge that has a kitchen? Do you anticipate that your program will work with the childcare facility and want to be in C-building?


We feel that it is extremely important for programs to extend beyond their own suites and interact with other programs to plan events and activities that can bring together larger numbers of the community. We feel that every program has something to offer the Center as a whole and the entire UVM campus. This section is a good place for you to let the Selection Committee know about possible collaborative programming ideas that you have to work with other programs, as well as community-wide events that you are hoping to plan. Do you think that your program will work especially well with another specific program? Do you already have an idea to put together an event with another program being proposed for next year?

Please tell us how your program will fit in with the other programs housed in the complex.


NOW IS THE TIME TO BEGIN!!! Even though you may have just begun to develop your program proposal, it is not too early to test your ideas out on your friends and fellow students. Their own ideas and energy can be valuable assets to you as you develop your proposal. Should they later become program members, their own commitment will be that much greater for having been involved from the beginning. Program members should be recruited primarily from students currently living on campus, as they are given first preference for housing contracts. If you have off-campus students that express interest in applying to your program, please see Windy Paz-Amor in the Director's Office to discuss the policies concerning off-campus students.

INCLUDE IN THIS SECTION OF YOUR PROPOSAL A DESCRIPTION OF RECRUITMENT TECHNIQUES TO BE USED. Also complete the "Names of Students Interested in your Program" form, giving the name, class, campus address and phone of all people known to be interested in joining the program, including the director(s). Turn this form in when you submit your program proposal. Please note: Placing a student's name on this list does not bind that student to membership in your program; it merely indicates that the student would consider joining the program if it is accepted.


Each Living/Learning Center program is provided with limited financial support to help defray the cost of running the program. As you are developing your proposal, you should be thinking about the cost of running your program, i.e. supplies, instruction, guest speakers, transportation, etc. Please refer to the enclosed Funding Guidelines and Worksheet for instructions on developing your program's budget. When developing your funding log, keep in mind that fiscal resources for next academic year will continue to be tight. Please consider carefully what your program's essential needs are, and tailor your request to reflect those needs.

A preliminary program funding log must be submitted along with your program proposal! You may arrange to meet with Windy Paz-Amor to develop a preliminary program funding log before you submit your final program proposal. If your program is accepted, you will meet with Winnie in April to discuss your program’s funding needs.


Last modified August 09 2013 01:45 PM

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