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Eligibility Guidelines for UVM Academic Host Accounts
Eligibility Guidelines for UVM Academic Host Accounts

These are guidelines by which ETS administers (UVM netid) accounts on UVM's academic host cluster. These guidelines will continue to evolve to accommodate changing technology, Internet culture, and client and university goals. They may or may not be accepted and applied on other servers and hosts that are managed in other areas across the campus.



Former students retain access to banner for transcripts, but lose webmail, zoo account space and all other UVM services beginning one year after their affiliation with UVM ends
Category Eligibility & Acceptable Uses Expires
Undergrad Student Full and part-time.

Accepted and paid for upcoming semester.

One year after program completion, unless any of the following conditions apply.

If last SIS status is:

- Study Abroad: keep

- Leave of Absence: One year after last date enrolled

- Withdrawn: remove as soon as possible

- Dismissed: remove as soon as possible

- Suspended: remove as soon as possible

- Cancelled: remove as soon as possible

Note: Withdrawn, Dismissed, Suspended, and Cancelled follow the rule for use of UVM facilities, which is that no use is allowed.

Grad Student Same as Undergraduates Same as Undergraduates
Alumni No account(except as above) Alumni retain access to banner for transcripts  
Former students (completed one class or more) No account(except as above) Former students retain access to banner for transcripts  
Continuing Education Student (nondegree) Taking at least one credit (so appear in SIS) One year after last course
CE noncredit (e.g. Conferences & Institutes) At least two weeks duration with at least 15 contact hours and instructor requires use of e-mail One month after end of class
CE teaching accounts Protocol negotiated with CE Ongoing, under CE's responsibility. Password reset after last class session.
Faculty Full and part-time (paid or unpaid)

See also "Research - funded" below

One year after termination
Emeritus With retiree UVM ID Lifetime
Staff Full and part-time (paid or unpaid)

Income/expense can use account for any purpose as long as in compliance with Account Usage Agreement

See also "Research - funded" below

One year after termination
Retiree With retiree UVM ID or by special agreement Lifetime
Volunteer If account is in UVM's best interest (e.g. Email, Internet) As long as a volunteer. Host department must renew account on a yearly basis.

Trustee Current BOT member For duration of term
Medical Resident Memo or file from Med. Dean's office While a resident
Clinical appointment Memo or file from Med. Dean's office For duration of appointment
Visiting Scholar Visiting faculty on sabbatical One month after end of program
Department or Organization For e-mail or publishing (e.g., WWW). For any use within standard quota, except funded research. See separate policy for detailed rules.

Multiple persons can log in; one person responsible for all use

No expiration. Host department is responsible for notifying Account Services of changes in authorized users.

Research - funded Prefer researcher use own account; charge for disk usage over standard quota

- CIT will create a separate research account for each grant; charge for all disk allocated; multiple persons can log in; PI responsible for all use

Personal account: expiration follows rules for faculty & staff accounts

Separate account: expiration set at creation time to expire at end of current fiscal year; renewal on a FY basis and dependent on grant


Last revised: August 15, 2011 ccaldwel
Author:UVM Computing Helpline
Enterprise Technology Services, http://www.uvm.edu/it/
Copyright 1996 The University of Vermont

Last modified August 15 2011 11:35 AM

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