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Installation of 26th President - E. Thomas Sullivan

Installation Details for Institutional Delegates

We are delighted that you are participating in the procession at the Installation Ceremony for E. Thomas Sullivan, the 26th President of the University of Vermont and State Agricultural College, on Friday, October 5, 2012.  The Installation Ceremony begins at 1:30 p.m. in Ira Allen Chapel preceded by the academic procession that begins at 1:00 p.m.  We ask that those not participating in the academic procession be seated in Ira Allen Chapel by 1:00 p.m.  We anticipate nearly a thousand people will attend the Installation Ceremony.  In addition, this weekend is Alumni Reunion, Homecoming, and Family Weekend.  It will surely be memorable.
 
On Wednesday, October 3, 2012, as part of the Installation of President Sullivan, the University is sponsoring a Student Scholars Poster Competition.  The event will take place from 2:00 – 4:30 p.m. in the Grand Maple Ballroom located in the Dudley H. Davis Center.  The winners of the competition will be announced at 3:15 p.m.  Additional information is available on the installation website:  www.uvm.edu/installation
 
The following is important information about the Installation Ceremony and related events:
 
Academic Regalia & Luggage Storage for Delegates
Academic regalia is required for procession participants. University Delegates who need to order academic regalia may do so through the UVM Bookstore.  Orders must be placed no later than Wednesday, September 26.  The cost of the rental is $55.00. To place an order, stop by the Department Charges Counter in the Bookstore at the Davis Center or contact Brendan Andrews: (802) 656-0989 or Brendan.Andrews@uvm.edu. Regalia may be picked-up on campus at the UVM Bookstore or arrangements can be made to have regalia preset at the robing location.
 
University Delegates should drop off their regalia at the tent located outside the Davis Center and Bailey/Howe Library before attending the Installation Luncheon, which will be held on October 5, 2012 at 11:15 a.m. in the Grand Maple Ballroom at the Davis Center. Academic regalia will be checked and stored until the academic procession is assembled.  In addition, you may check any luggage or other personal items when you drop off your regalia.  Luggage and other personal items will be available for retrieval immediately following the Installation Ceremony in the tent located between the Davis Center and Bailey/Howe Library.
 
The academic procession will assemble in the tent located between the Davis Center and Bailey/Howe Library.  The academic procession will march along University Place to the Ira Allen Chapel for the Installation Ceremony.  The reception will be held immediately following the Installation Ceremony around the fountain on the University Green.
 
Robing will take place immediately following the luncheon in the tent.  In the event of inclement weather, regalia and any luggage or other personal items should be dropped off at the Information Desk on the 3rd floor of the Davis Center.  Items will be moved and available for retrieval in the lower level of Billings Library in Cook Commons following the Installation Ceremony.
 
Buses from the Sheraton, Hilton & Courtyard Marriott hotels, as well as the bus from the parking area at the Gutterson parking garage on the Athletics complex, will either drop delegates and guests off at the tent between the Davis Center and Bailey/Howe Library for the luncheon or, in the event of inclement weather, at the entrance of the 3rd floor of the Davis Center. Please note: there is not a shuttle location at the Courtyard Marriott Hotel, so guests staying at the Courtyard Marriott Hotel will need to meet the shuttle outside the Hilton Lobby.
 
Installation Luncheon
There will be a celebratory luncheon prior to the Installation Ceremony on Friday, October 5 at 11:15 a.m. in the Grand Maple Ballroom at the Davis Center.  Attendees with special dietary restrictions should email Academic_Ceremonies@uvm.edu by Friday, September 28, 2012.
 
Following the luncheon, academic procession participants will be escorted to the tent between the Davis Center and Bailey/Howe Library for robing.  All luncheon attendees not participating in the academic procession will be escorted to Ira Allen Chapel to reserved seating for the Installation Ceremony.
 
Weather Related Information
In the event of inclement weather, all luncheon attendees will be transported by bus to the robing location in the lower level of Billings Library in Cook Commons or to Ira Allen Chapel.
 
In the event of inclement weather, those participating in the academic procession will assemble in the lower level of Billings Library in Cook Commons. The academic procession will proceed from Cook Commons directly to Ira Allen Chapel for the Installation Ceremony.  The reception will be held immediately following the Installation Ceremony in Billings Library adjacent to Ira Allen Chapel.
 
For information regarding a possible change of venue for robing, please visit the Installation website at http://www.uvm.edu/installation/ or call (802) 656-3309 or toll-free 1-800-903-6601.
 
Installation Check-In and Ticket Information
Due to limited seating (in Ira Allen Chapel), the Installation Ceremony is a ticketed event.  Those participating in the academic procession, including University delegates, University of Vermont faculty and Emeriti faculty, and members of the platform party, will not need tickets.  All other guests attending the luncheon will pick up their tickets for the Installation Ceremony in the Livak Fireplace Lounge located on the 4th floor of the Davis Center at the luncheon check-in.  For those guests not attending the luncheon, tickets will be mailed in advance.
 
Installation Reception
The reception will be held immediately following the Installation Ceremony around the fountain on the University Green. Refreshments and light hors d'oeuvres will be provided.  In the event of inclement weather, the reception will be held in Billings Library adjacent to Ira Allen Chapel.
 
Deaf and Disability Accommodation Requests
Participants or guests with disabilities and those who are Visually Impaired, Deaf, Hard of Hearing or Deaf-Blind may make arrangements for accommodations for parking, amplification, captioning, interpreters, large print, and Braille.  ASL interpreters and live captioning (CART) will be provided at the Installation Ceremony.  For questions or to make arrangements, please call (802) 656-3272 or email Academic_Ceremonies@uvm.edu. Please provide the following information:

  • Your name
  • Phone number
  • Email address
  • Preferred method of contact (phone or email)
  • Type of accommodation(s) requested
  • If you will be attending the reception
Transportation and Parking
Free Parking for the Installation Ceremony will be provided at the Gutterson Parking Garage on the Athletic Campus off of Spear Street. A map of campus with directions to parking and shuttle stops will be available on the Installation web site next week: www.uvm.edu/installation.  Shuttle buses will pick up guests from the Patrick Gym lobby entrance and transport guests to the Davis Center or directly to Ira Allen Chapel starting at 10:30 a.m.  Shuttle buses will run every 15 minutes.
 
For guests staying at the Sheraton Hotel and Conference Center, a shuttle bus will be available starting at 10:30 a.m. and will run every 15-20 minutes.  This shuttle bus will transport guests from the front lobby of the hotel directly to the Davis Center or to Ira Allen Chapel.
 
For guests staying at the Hilton Hotel or the Courtyard Marriott Hotel, a shuttle bus will be available in front of the Hilton Hotel starting at 10:30 a.m. and will run every 15-20 minutes.  Please note: there is not a shuttle location at the Courtyard Marriott Hotel, so guests staying at the Courtyard Marriott Hotel will need to meet the shuttle outside the Hilton Lobby.  This shuttle bus will transport guests directly to the Davis Center or to Ira Allen Chapel.
 
Following the Installation Ceremony and the Reception, shuttle buses will be available to take guests back to the Gutterson Parking Garage, the Sheraton Hotel and Conference Center, and the Hilton Hotel / Courtyard Marriott Hotel.  If the reception is outdoors, shuttle buses will pick up guests at the circle by Royall Tyler Theatre.  If the reception is indoors, shuttle buses will meet guests directly in front of Billings Library.
 
Additionally, a dedicated shuttle bus will be available to take guests from campus directly to the Burlington International Airport.  The shuttle bus will pick up guests at the circle by Royall Tyler Theatre.  If the reception is indoors, the shuttle bus will meet guests directly in front of Billings Library.  Please email academic_ceremonies@uvm.edu if you will require transportation to the airport directly from the Installation Ceremony or reception.
 
Additional information about ground transportation, car rental, and directions is available at the Installation website http://www.uvm.edu/installation/.
 
Please feel free to contact Kelly O’Malley at academic_ceremonies@uvm.edu or call 802-656-3272 with any questions.

Last modified October 02 2012 10:26 AM

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