Temporary positions are those held from a few hours to less than one year. There are no employee benefits associated with temporary service, and there is no guarantee of employment at the end of the temporary service.
Before starting to look for a temporary employee, it is important that you be prepared to describe:
Fill the position yourself. If you know a qualified person to handle the job, hiring a temporary employee is a relatively informal process.
Take advantage of the University service contract with our primary vendor, Spherion Staffing. Call Spherion at 864-5900 and ask for a UVM representative, or fax your request to 862-8795. Always identify yourself as representing a UVM department in order to take full advantage of our agreements.
In accordance with our contract, if Spherion is unable to provide a candidate for you, you may speak to our secondary vendor, Westaff. Call Westaff at 862-6500 and ask for a UVM representative, or fax your request to 862-4555. Again, identify yourself as representing a UVM department.
It is appropriate to discuss the job requirements with the temporary employee when s/he arrives, and to monitor their progress as they are working. If at any point in the process you believe that the employee is not a good match for the job, call Spherion or Westaff and request another employee.
Invoices are generated weekly. Spherion and Westaff will bill the hiring department directly or provide online access to approval and invoicing information. For short-term needs, pay for these services with your Purchasing Card. For longer term temporary needs (five or more billing cycles during a fiscal year) submit a requisition in PeopleSoft for a Blanket Purchase Order. Invoices tied to a purchase order will be routed to Procurement Services for payment.
Advertise the position. Graystone Advertising can assist you with advertising in the Burlington Free Press or any other publication. They can be reached at 800-544-0005. Identify yourself as a University department. Payment should be made with your Purchasing Card.
Contact the Vermont Department of Labor at 863-7676 to place a job order.
The Temporary Employee Payroll Form must be completed by the supervisor for all UVM temporary employees who are not already on file. The temporary employee must complete the Form W-4 and Form I-9 (Employment Eligibility Verification). Section 2 of Form I-9 must also be completed and signed by the supervisor. All forms are available online or in the Human Resource Services Office, and should be returned to Human Resource Services, 228 Waterman, once completed.
Please contact the Employee Information Center at 656-3150 with any questions or concerns about hiring temporary employees at UVM. We are happy to help you find the right person to fill your temporary needs.