Grievance Process for Non-Represented Staff to Appeal their Fiscal Year Wage/Salary Increase

A staff member (grievant) wishing to appeal their fiscal year wage/salary increase must initiate the process by July 30 of the current fiscal year, or within 30 days of the grievant's notification of their wage/salary increase, whichever is later.

When a grievant's salary appeal is based on performance appraisal and the corresponding assignment of merit, the appeal will be considered only upon presentation of evidence that (1) the merit was influenced by discrimination based on race, color, religion, status as a handicapped person, age, or any other form of discrimination addressed in federal or state legislation or UVM policy, or that (2) it was assigned in an arbitrary manner.

Persons not employed by the University may not be involved at any step of this appeal process.

Step 1:

Contact Human Resource Services at 656-3150 to arrange a "Step One" appeal meeting. It is recommended that the grievant's supervisor (person responsible for determining the increase) also attend this initial meeting, at which the grievant's concerns will be discussed and salary guidelines explained. If the grievance is not resolved at this meeting, the appeal process will be explained to the grievant.

Step 2:

Write a letter of appeal to HRS within 10 working days of the "Step One' meeting. HRS will schedule a "Step Two" meeting with the grievant, an HRS representative, the grievant's immediate supervisor, and the appropriate budget manager. In addition, the grievant may invite a UVM faculty or staff member of his or her choice.

The budget manager must provide a written response to the grievant within 10 working days of this "Step Two" meeting.

Step 3:

Write a letter of appeal to the Dean/Director within 10 working days of the date the grievant received the "Step Two" written response from the budget director. The Dean/Director's office will schedule a "Step Three" meeting, which any of the persons who attended the "Step Two" meeting, as well as the Dean/Director, will attend.

The Dean/Director must provide a written response to the grievant within 10 working days of this "Step Three" meeting.

Step 4:

Write a letter of appeal to the Provost or appropriate Vice President and send it to HRS, 228 Waterman. This written appeal for a "Step Four" meeting must be received within 10 working days of the date the grievant received the "Step Three" written response from the Dean/Director.

Within 15 working days of receiving the "Step Four" appeal, the Provost or appropriate Vice President will review the written appeal and any other documentation submitted by the grievant. The Provost's office will schedule a "Step Four" meeting only if the Provost or appropriate Vice President deems it necessary. The decision of the Provost or appropriate Vice President is final and will be forwarded to the grievant within either (1) 15 working days of receiving the "Step Four" appeal or (2) 15 working days of the "Step Four" meeting, if held.

Questions?

Please contact Human Resource Services, 228 Waterman at 656-3150 or HRSInfo@uvm.edu.