Completing a Position Description Form (for classified
Recruiting for a new
or vacant position
Hiring supervisors should:
The HR representative will email the Recruitment materials to Financial
Analysis & Budgeting. For new positions, a
analyst, in collaboration with the supervisor, will determine the most
appropriate job standard.
- Download the Position
Description Form, complete it, and save it as an electronic
- Complete the Recruitment
Form and other required documentation and obtain
approval/signatures from next supervisory level.
- Submit to your Human
Resources Representative via email all required Recruitment
materials, such as:
- the Recruitment Form
- the completed Position
- organizational chart
requests to hire without a search.
updating an existing position
To initiate the position review process, employees and/or supervisors
should download and complete a Position
Description Form and email it with an organizational chart to their
next supervisory level for budget approval at the department and
dean/director levels. An HR representative, dean, director, or VP then
emails the approved Position Description form to firstname.lastname@example.org.
A management consultant, in collaboration with the supervisor, will
determine the most
appropriate job standard. Resulting salary adjustments are retroactive
to the date
the Position Description is received via email@example.com, unless the
duties will be assigned at a later
date. Appeals of classification decisions should be made to
Gude, the Human Resource Services Research & Analysis Team Lead.
- Human Resource Services can ONLY accept electronic Position Description
forms from HR representatives and/or deans, directors, and VPs, who
will attach the form to an email to firstname.lastname@example.org.
- All existing Position Descriptions are available from your
Resources Representative. Staff members can receive a copy of their
own Position Description and the Position Descriptions of employees
Resources and Helpful