University of Vermont

Human Resource ServicesĀ and Operations

Recruitment/Appointment Definitions

Glossary of Terms for PeopleAdmin

A glossary of terms related to recruitments, opportunity hire and other position actions completed in PeopleAdmin.

Action: Used to intiate a position action (recruitment, opportunity hire, position review, off cycle increase) in PeopleAdmin.

Budgeted Position Salary: Projected salary for position.

Business Title: For staff positions only. Must be approved through HRS and is limited to thirty characters. Describes the position responsibilities in terms consistent with higher education and communicates an immediate understanding of the position.

Employee FTE (Full-Time Equivalency): For staff, percentage of full-time hours per week. Normal work hours per week may be either 37.5 or 40 hours per week represented as 1.00 FTE. For faculty, FTE is the percentage of full-time workload assigned to full-time faculty. Part-time faculty are not assigned an FTE.

Employee Term (Months): Number of months for the normal work year (4, 5, 9, 10, 11, or 12 months).

Fac/Acad Admin/Uncl Dean/Director User:  Business manager or designated individual authorized to approve faculty/academic administrator/unclassified position actions for a designated department, division or dean's office.

Fac/Acad Admin/Uncl Department User: Supervisor or designated person in a unit or department who can initiate faculty/academic administrator/unclassified requisitions in PeopleAdmin.

Faculty Salary Minimum: The faculty salary is set by the hiring school/college.

Funding Department #: Five-digit code that represents the funding department. This may be different from the HCM Department #.

HCM Business Unit: Each position belongs to a single target area (two-digit code) defined for budgeting and reporting purposes.

HCM Business Unit Description: Largest administrative unit the hiring department reports to or is part of.

HCM Department Description: The department with primary responsibility for the position. A unit, center or program may or may not be a department.

HCM Dept #: Five-digit code that represents the department.

Off-Cycle Increase: Off-Cycle incerease are used to address market and equity issues relative to recruitment, retention and organizational change during the fiscal year.  For more information, click here.

Opportunity Hire: When an individual is hired (without an open recruitment) for a compelling reason that is in the best interest of the University. For faculty positions, this is typically used for, but not necessarily limited to, non-tenure track positions.

PAM Commitment FTE: Expressed as a percentage of full-time equivalency of the type of budget commitment to the authorized body of work, including distinctions between long-term (LT) and short-term (ST) commitments.

PAM Information: Completed by business officer of the unit. If position or line commitment has changed for a short-term commitment, fill out line information. For any changes to long-term funding commitments submit a PCO.

PAM % of FTE: Full-time equivalency of the authorized body of work.

PAM Term: Expressed as a number of months of employment during the normal work year, either as 4, 5, 9, 10, 11, or 12 months for this line.

Position #: Use current PeopleSoft six or eight-digit number. If new position, leave box blank, FAB will assign a number.

Position Library: In PeopleAdmin, the Position Library houses position specific information for University positions. For classified staff positions which have had an action approved since May 2, 2011, this information will include the position description.

Position Title: For staff recruitments, appointments, reclassifications and off cycle increases, select current or proposed title. For faculty, rank and title approved by Dean and Provost.

Prior Pool: A hiring official may seek approval to hire from a previously developed pool of applicants if the vacant position is the same or substantially similar to the one previously advertised and if the posting was closed for less than three months.

Reclassification: A classification review to determine if a change in title is appropriate due to substantial changes in the nature, variety and complexity of the work of an existing position.

Recruitment: A competitive search for candidates to apply for an open position.

Replacement (Incumbent) Information: Information about the current or most recent incumbent - include start and end dates for sabbatical and leaves.

Reports To Position #: Use current PeopleSoft System six or eight-digit number.

Source of Funding: Indicates combo code(s) that will fund the position, either the amount or percentage for that combo code.

Staff Dean/Director User: Business manager or designated individual authorized to approve staff position actions for a designated department, division or dean's office.

Staff Department User: Supervisor or designated person in a unit or department who can initiate staff requisitions in PeopleAdmin.

Staff Pay Type: Only staff positions - differentiate between salaried (37.5 versus 40 hours/week) and hourly.

Term of Appointment - Beginning Date and End Date: If appointment is other than 12 months, include start and end dates (e.g. 10 month, start = 8/01 and end = 5/31). Start and stop dates must be in the same fiscal year and must be continuous. Funding start and stop dates are not necessarily the same as the appointment's start and stop dates.

Type of Action - Denotes the type of requisition. See Type of Action link for more information.

Last modified January 23 2012 03:24 PM