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Professional Executive Assistant

Professional Senior Executive Assistant—Job Standard

Job Family: Professional
Series: Administrative Services Professional
Job Code: 3561
FLSA: Exempt
Union Status:

This job standard may be part of one or more career progressions within the Administrative Services Professional Series.


Job Overview

Provide high-level administrative and operational oversight within the University in support of an executive officer.

Typical Functions

The duties listed are not all-inclusive. Duties assigned to individual employees may vary.

Provide high-level administrative and operational oversight within the University in support of an executive officer; use judgment in prioritizing workflow and in application of organizational and operational processes; oversee, coordinate and facilitate multiple, critical projects, relationships and strategic initiatives, ensuring compliance and consistency with organizational policies, institutional goals and regulatory requirements.

Manage daily operations; perform staff planning and evaluations;  allocate staff responsibilities.

Conduct Senior staff activities and provide executive representation at leadership meetings, committees and task forces; develop and administer high level communications and administrative reports for internal and external presentation and exercise discretion in use and disclosure of material which may be highly charged, confidential, or time-sensitive.

Serve as liaison with internal and external constituents; interpret, analyze, and communicate highly complex internal/external policy, procedural, and process information for operational, planning, and management purposes based on a thorough knowledge and understanding of University policies and procedures.

Participate in strategic planning and budget process; provide recommendations and advice regarding management and allocation of budgets and limited resources.

May provide administrative supervision to University staff and/or functional supervision to designated employees and/or affiliates.

Minimum Qualifications 

Education and experience equivalent to:

Master's degree in a related field and a minimum of five years' related experience required.

Last modified October 10 2011 10:17 AM