University of Vermont

Human Resource Services and Operations

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Services Support Material Specialist

Services Support Material Specialist—Job Standard

Job Family: Administrative Support
Series: Services Support
Job Code: 2121,2122,2123
FLSA: Non-Exempt
Union Status:

This job standard may be part of one or more career progressions within the Services Support Series.


Job Overview

Perform specialized materials management and acquisition and oversee supply operations for a designated area of the University.

Typical Functions

The duties listed are not all-inclusive. Duties assigned to individual employees may vary.

Perform specialized materials management and acquisition and oversee supply operations for a designated area of the University; use judgment in solving problems and determining work methods; receive and verify supplies and/or equipment;  process damage claims and correct duplicate shipment/shortages.

Perform direct order placement for inventory, materials and/or services based on a comprehensive knowledge of departmental processes and procedures; serve as primary vendor contact; obtain quotes for non-inventory materials and/or services; monitor  and assess client needs and maintain stock levels. 

Coordinate on/off campus deliveries, oversee safe receipt, storage, distribution and inventory of specialized equipment and supplies, ensuring compliance with permits requirements and safety regulations; maintain related records, billing and documentation.

Provide customer service; fill orders and provide safe handling and storage information. Research and resolve customer complaints.

May operate University vehicle on/off campus.

Provide functional supervision to non-exempt and student employees.

Minimum Qualifications 

Education and experience equivalent to:

High school diploma and two to four years related experience required.  Valid driver's license or ability to obtain, and driver's check may be required. Lifting of up to 25 lbs. occasionally.



Last modified June 26 2017 02:39 PM