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Office/Program Support Senior

Office/Program Support Senior—Job Standard

Job Family: Administrative Support
Series: Office/Program Support
Job Code: 2041
FLSA: Non-Exempt
Union Status:

This title is part of a career progression within the Office/Program Support Series consisting of Office/Program Support Assistant, Office/Program Support Generalist and Office/Program Support Senior.


Job Overview

Provide high level operational and budget support and /or oversight for an Executive Officer, Dean, Associate Vice President, Assistant Vice President, Vice President, Provost or for a management executive who reports to the President.

Typical Functions

The duties listed are not all-inclusive. Duties assigned to individual employees may vary.

Provide high level operational and budget support and/or oversight for an Executive Officer, Dean, Associate Vice President, Assistant Vice President, Vice President, Provost or for a management executive who reports to the President; use judgment in problem resolution, prioritization of workflow and decisions regarding work methods and processes; use discretion regarding disclosure and dissemination of sensitive information to internal and external constituents within the framework of departmental guidelines.

Respond to and resolve issues/problems which, due to the executive level of the office, may be highly irregular, unique and/or specialized and require a thorough understanding of University policy and external regulations; provide complex information and assistance to internal and external constituents and interpret department policies, procedures and guidelines.
 
Prepare and/or edit, design or modify materials which may be of a highly confidential or specialized nature; compose correspondence and related documents; verify, process and maintain data, records, forms and related materials; research, compile and provide summaries and analysis of data/statistics; create databases, generate specialized reports and create and update website information using standard and specialized software applications  
    
Provide logistical and scheduling support including complex calendars, conferences, travel and other special activities.  Coordinate organizational activities and maintain related records; oversee complex deadlines and workflow in support of a major University process.

Perform general office functions. Operate equipment specific to work area.

Maintain and oversee expenditures and assist in preparation of budget projections.
        
May provide functional supervision to designated employees and/or affiliates.

Minimum Qualifications 

Education and experience equivalent to: 

Associates degree in related field and five years related experience, working knowledge of software applications used to support area operations, and familiarity with Internet resources required.  Keyboarding speed of 35-50 WPM may be required.



Last modified September 21 2011 10:20 AM