University of Vermont

Human Resource Services and Operations

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Office/Program Support Assistant

Office/Program Support Assistant—Job Standard

Job Family: Administrative Support
Series: Office/Program Support
Job Code: 2021, 2022
FLSA: Non-Exempt
Union Status:

This title is part of a career progression within the Office/Program Support Series consisting of Office/Program Support Assistant, Office/Program Support Generalist, and Office/Program Support Senior.


Job Overview

Provide routine office support and records maintenance for administrative and/or academic areas within the University.

Typical Functions

The duties listed are not all-inclusive. Duties assigned to individual employees may vary.

Provide routine office support and records maintenance for administrative and/or academic areas within the University following established procedures; use sensitive information within the framework of departmental guidelines.

Respond to and refer inquiries; greet visitors and provide general information and assistance to students, faculty, staff or public based on a familiarity with University policies and procedures.

Prepare and/or process and assist with verification of forms, documents and materials; use software applications to develop and maintain databases, forms and spreadsheets and generate standard reports following established procedures; update website information.

Provide scheduling support including calendars, meetings, conferences, travel and may coordinate activities related to program and/or projects.

Perform routine office functions: photocopy materials, prepare and distribute mail, maintain activity logs. Operate equipment specific to work area.  
 
May provide functional supervision to designated employees and/or affiliates.

Minimum Qualifications 

Education and experience equivalent to: 

High school diploma, one to two years office experience, and working knowledge of software applications used to support office functions required.




Last modified April 20 2017 11:54 AM