Preservation Policy and Planning Research Travel Grant Guidelines

In recognition of the diverse range of interests and career goals held by its graduate students, the University of Vermont Historic Preservation Program is offering Preservation Policy and Planning Research Travel Grant scholarships to cover expenses associated with conducting a course field research assignment in historic preservation policy and planning beyond the Burlington, Vermont area. Only students enrolled in HP 304 are eligible to apply. The maximum award for the scholarships will be announced in the HP 304 class.

According to University and federal policies, these research travel grants will be considered scholarships and will be processed according to University accounting procedures discussed at http://www.uvm.edu/policies/acct/scholarships.pdf and http://www.uvm.edu/policies/acct/scholarfaq.htm

Funding for these grants is provided by the Historic Preservation Program Endowment Fund and through the generosity of private donations to the UVM Historic Preservation Program Fund.

Funds shall be allocated only to reimburse actual research travel expenses following University accounting procedures. Original receipts will be required for the reimbursement of any expenses. Completed travel account reports with receipts must be submitted within two weeks of return in accordance with University travel policies. See http://www.uvm.edu/policies/travel/travel.pdf

Each student shall submit a separate request with their research proposal. Students are responsible for resolving any potential conflicts with scheduled classes, course requirements, and teaching assistantship responsibilities in advance with their professors or employers.

Each student will be individually responsible for making all travel arrangements and for all travel expense accounting.

Eligible expenses for this grant include air fare, ground transportation, accommodations, conference fees, tour fees, admission fees, training session fees. Reimbursement forms must be submitted within two weeks of return with original receipts. Transportation and accomodation expenses may be allowed only if the places chosen for study are at least 100 miles away from Burlington and if the travel is done only for the HP 304 research project. Non-eligible expenses include meals, beverages, publications and photo costs. It is not the intent of these grants to fund sight-seeing or pleasure trips. Cash advances are not possible.

All travel shall be at the student's own risk. The University of Vermont, its faculty and staff shall bear no liability for risks associated with the travel supported by these grants. The attendance of any faculty or staff of the University of Vermont at any conferences, events or places visited by award recipients shall not imply any liability for the students by the faculty or staff or the University of Vermont.

Students will be required to sign a Memorandum of Agreement before grant funds are provided. The deadline for grant applications will be set in the HP 304 course syllabus.

Grant applications shall be submitted in writing on a separate piece of paper with the research proposal as described in the course syllabus. Only complete and satisfactory applications will be receive awards.

Travel grant applications shall include the following information:

1. Name, email address, mailing address and telephone number of the applicant

2. A statement of purpose for the grant, including a discussion of how this award will support the development of professional historic preservation career goals

3. A planned day-to-day itinerary including names, addresses and telephone numbers of the conferences or training workshops to be attended, preservation organizations to be visited, preservation professionals to be interviewed, and preservation activities to be observed. Note: The purpose of these grants is not to fund expenses associated with sight-seeing or pleasure trips.

4. A detailed budget of anticipated expenses for which reimbursement is being requested.

Grant applications will be assessed according to the following criteria:

1. The potential for learning about the professional practice of historic preservation through field research that meets the goals of the HP 304 course assignment

2. Exposure to the roles of preservation professionals and strategies for historic preservation planning projects and programs

3. Potential for career development

4. Schedule and itinerary

5. Budget

Each grant will be awarded through written notification that will include a letter of agreement that must be signed by the recipient and returned to the director of the Historic Preservation Program before funds are allocated and expenses are incurred.

Completion reports are required for all grant recipients within two weeks of return from travel. If completion reports are not submitted by the end of the course, the grant will be forfeited. The following information is to be included:

1. A letter of acknowledgement

2. The actual travel itinerary including names and addresses of the conferences or training workshops attended, preservation organizations visited, preservation professionals interviewed, preservation activities observed, and research conducted

3. An expense accounting that meets the requirements of the UVM accounting department including original receipts for all reimbursable expenses

rev. Jan. 2015

UVM Historic Preservation Program