Using the EPC Exam Proctoring Checklist webpage
Faculty uses the Exam Proctoring Checklist to email exams and proctoring conditions to the EPC.
It allows attachment of 1 or 2 files and requests pertinent information regarding the conditions under which students are to take the test hopefully eliminating some issues from the past.
The Test Schedule
The following information is requested
- Course Number, e.g., STAT 111
- The date and time the test will be given in class.
- Whether or not the student at the EPC may take the test at a different time or on a different day than the class.
To minimize test integrity issues we suggest that the student be testing at the EPC while the class is taking the test at least overlapping the start time. This is not always possible due to individual student schedules.
- The length of time the class will have for the test.
We need this information to allot appropriate time for the student to test at the EPC. If the test is less than the class period, we want to be sure the EPC student gets their additional time but not excessive time.
Students with time accommodations are entitled to their allowance, usually time and one-half or double time what the class gets. Giving the class a multiple of the class time, e.g., 3 hours, entitles the EPC student their allowance times that 3 hours even though the 3 hours was set based on an assumed allowance that would allow the EPC student to finish with their time allowance. Likewise, "unlimited time", shouldn't be allotted.
You may list up to 10 students who may, meaning are allowed to, take the test at the EPC.
Any student testing at the EPC should have
- Personally handed you his or her accommodation letter at the start of the semester and discussed testing at the EPC.
- Informed you that they would like to take each particular test in the EPC
You may make other testing arrangements with the student provided they are given their accommodations.
It is not necessary to send an separate test for each individual if they are all taking the same test.
Information about you and your contact information
- Your email address
- Phone number
- If and how you can be contacted while students are testing at the EPC
Are you willing to answer student questions and how they should reach you
The test itself
You may attach 1 or 2 files to the checklist, typically the exam itself and a supporting document like a formula sheet or a reading.
Our preferred format is as a pdf file so any special characters or mathematical notation reproduce properly.
Please include the course number or name, your name, and an identifier of which test, e.g., "Midterm 1" on the test form.
We handle up to 150 tests a day during finals, so anything that makes them easy to identify is an enormous help to us.
Materials required or permitted while testing may be specified.
Most questions are binary, e.g., Open Book or Closed Book. Expected defaults are pre-selected.
The options for Scantrons are those that we have at the EPC; you'll need to provide us with any other form you would like to use.
There is additional space for freeform instructions
Delivery of the test to the EPC and its return to you
Our preference is that faculty use the Exam Proctoring Checklist to send tests to the EPC as it provides a formatted way of specifying most testing conditions. You are welcome to email us the test at email@example.com, drop it off at L&L A131, or have the student bring it in a sealed envelope.
Our preferred means of returning tests is by EPC Courier, a student employee, who will return it to you or your departmental office. All tests leaving the custody of the EPC must be signed for on delivery. You may explicitly request that students return their tests to you personally; late in the day, we will typically call you to make sure you are available to receive the test as we do not permit students to have completed tests overnight.
Test completed after 3 pm will be returned by EPC courier the following business day after 9 am.
Last modified August 21 2013 02:54 PM