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Academic Alert System

Sample Letter | Dates | Instructions | Advisor Info | For Students | Top

A message from Brian V. Reed, Associate Provost
for Teaching and Learning:

Early warning systems have been shown to be a successful method for improving academic success and retention. Early notification not only alerts students to their unsatisfactory performance, but also provides them with ample time to improve their academic performance.

It is our hope that all instructors of courses numbered at 100 or below will use the Academic Alert to notify students who are performing unsatisfactorily in class. (Instructors of 100- and 200-level courses are also encouraged to use the Academic Alert as needed.)

A key feature of the Academic Alert is that it can be used early and as many times as needed throughout the semester for faculty to communicate a variety of concerns to students when signs of risk occur.

Here are some examples of when Academic Alerts could be used:


To be most effective, Academic Alert letters should be sent as early as possible.

Mid-term Academic Alert letters should be sent by the middle of the semester (we are recommending that faculty issue letters between October 6th and October 20th during the Fall semester and between February 27th and March 20th during the Spring semester). Faculty are strongly encouraged to inform their students that mid-term Academic Alert letters will be issued in their course, and what criteria are being used to determine whether or not a student receives a letter.

Faculty can easily generate alert letters by clicking on “Update” in the “Academic Alert” column on the class roster, which you can access via the MyUVM Portal at https://myuvm.uvm.edu.

Both a copy of the text of the Academic Alert letter - as well as more details related to the implementation of this program - can be found below.

Brian V. Reed,
Associate Provost for Teaching and Learning

Sample Letter | Dates | Instructions | Advisor Info | For Students | Top

Sample Letter

Dear [Student Name],

I am writing because I am concerned about your performance in my [full class name] class. (If you are not in this class, please contact me, immediately.) [FACULTY COMMENTS DETAILING CONCERNS INSERTED HERE]

I urge you to contact me to discuss your situation in this class. Please see me during my office hours or make an appointment by talking with me after class or emailing [instructor email address].

Please note that your academic advisor(s) will receive notification of this letter. I recommend that you contact your advisor [advisor name] at [advisor email] to discuss strategies for improving your performance.

Here is a link to additional campus resources that may be helpful to you: http://ctl.uvm.edu/academicalert

Your academic success is important to me, your advisor, and others at UVM. While we will do all we can to assist you, it is up to you to take the initiative.

Sincerely,

[Faculty Name]

cc: [Advisor Name]

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Dates

Fall 2013

Add/Drop Courses, Pass/No Pass, Audit Deadline September 9
Faculty Submission of Mid-Term Academic Alerts October 7 - 21
Last Day to Withdraw October 28

Spring 2014

Add/Drop Courses, Pass/No Pass, Audit Deadline January 27
Faculty Submission of Mid-Term Academic Alerts February 28 - March 23
Last Day to Withdraw March 28
Sample Letter | Dates | Instructions | Advisor Info | For Students | Top

Instructions

The University of Vermont has implemented a uniform Academic Alert system for all undergraduate courses under the 100 level. Follow these simple steps to submit Academic Alert letters for students in your classes:

Step 1: Inform your students that you will be issuing Academic Alerts, and explain to them the criteria that you are using to determine if an Academic Alert is to be issued.

Step 2: Refer to your grade records to identify which students should receive an Academic Alert.

Step 3: Follow the steps below to complete the Academic Alert process:

3a: Get your course roster through the myUVM Portal Faculty Access: 3b: Change the status of the class and the student(s): screenshot of page screenshot of page 3c: Display/send Academic Alert letter:

If you have questions or comments regarding the Academic Alert process, please email Academic.Alert@uvm.edu.

Sample Letter | Dates | Instructions | Advisor Info | For Students | Top

Advisor Information

As an advisor, you can access Academic Alert Letter Reports for all of your advisees.

Sample Letter | Dates | Instructions | Advisor Info | For Students | Top

Resources for Students who Receive an Academic Alert Letter

NOTE: The link to share with students for this list is: http://www.uvm.edu/ctl/academicalert

Contacts in Colleges and Schools

Agriculture and Life Sciences, 108 Morrill Hall, Megan Precourt, Phone: 656-2980

Arts and Sciences, 438 College Street, Phone: 656-3344

Business Administration, 101 Kalkin, Jennifer Fath, Phone: 656-4015

Continuing Education, 322 S. Prospect, Beth Taylor Nolan, Phone: 656-2085

Education and Social Services, 528 Waterman, DeMethra Bradley or Gillian Homsted, Phone: 656-3468

Engineering and Mathematical Sciences, 109 Votey, Marnie Owen or Genevieve Anthony, Phone: 656-8413

Honors College, 50 University Heights, Patricia Redmond, Phone: 656-0427

Nursing and Health Sciences, 002 Rowell, Erica Caloiero, Phone: 656-3858

Rubenstein School of the Environment and Natural Resources, 106 Hills Building, Marie Vea-Fagnant,
Phone: 656-3003

UVM Dean of Students, Nicholson House, 41 South Prospect Street, 656-3380

Other Student Support Offices

The ACCESS Office is available to support students with ANY type of documented disability. A170 Living/Learning, Phone: 656-7753

The ALANA Student Center provides assistance and support to African, Latino(a), Asian, Native American and bi/multiracial students. Blundell House, Phone: 656-3819

The Center for Health and Well Being assists students with a wide range of medical issues. 425 Pearl St., Phone: 656-3350

Counseling and Psychiatric Services is available to help students with a wide range of personal issues that affect academic performance. 146 South Williams, Phone: 656-3340

ASP Tutoring Programs offers a number of programs to support students in their academics. 244 Commons, Living/Learning, Phone: 656-4075

LGBTQA Services provides advocacy and support to lesbian, gay, bi, transgender, questioning students and allies. 100 Allen House, 656-8637, lgbtqa@uvm.edu

The Office of International Education, B162 Living/Learning Center. Phone: 656-4296

The Student Health Clinic assists students with a wide range of medical issues.
425 Pearl St., Phone: 656-3350

TRIO/Student Support Services (SSS), provides academic and personal support for first-generation and/or limited-income students, and/or students with disabilities.
244 Commons, Living/Learning, Phone: 656-4075

The Women's Center addresses women's concerns and promotes opportunities and educational equity for women. 34 South Williams Street, 656-7892, women@uvm.edu

The Writing Center offers one-on-one sessions with a writing tutor, writing partners, workshops, and writing mentors. 105 Bailey/Howe Library. Phone: 656-4075

Sample Letter | Dates | Instructions | Advisor Info | For Students | Top

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