University of Vermont

Center for Student Ethics & Standards

Frequently Asked Questions for Students

General Information

  1. I have received a charge letter. What does this mean?
  2. What if I want to appeal the decision?
  3. Will my parents be notified if I'm found responsible for violating University policy?
  4. How long are student conduct records maintained?

I have received a notice of charge letter. What does this mean?
The Center for Student Ethics and Standards has received a report alleging that you have been in violation of The Code of Student Rights and Responsibilities or The Code of Academic Integrity. Therefore, a date for a hearing, or a Pre-Hearing Meeting for an Academic Integrity case, has been scheduled to begin to resolve these alleged violations.

What if I want to appeal the decision?
As a UVM student, you have the right to appeal the decision upon the grounds identified in The Code of Student Rights and Responsibilities and The Code of Academic Integrity. This needs to be done no more than five days after the decision letter has been sent.

Will my parents be notified if I'm found responsible for violating University policy?
If you are under 21 and are found responsible for a violation of the alcohol or drugpolicy, your parents or guardians will receive a letter from the Center for Student Ethics & Standards notifying them or the offense. The letter is generic in nature and does not reveal specific information about the violation, other than that it was a violation of the University's alcohol or drug policy. In order for the Center for Student Ethics & Standards to share specific information to your parents, we require a signed waiver from you. Waiver of Confidentiality forms are available at the Center. For more information about this policy, please see the Parent Notification section of this web page.

If you are found responsible for violating The Code of Academic Integrity, your parents or guardians will not receive a letter from the Center for Student Ethics and Standards (CSES). In order for CSES to share specific information with your family regarding an AI case, we require a signed Waiver of Confidentiality from you, which is available at CSES.

How long are student conduct records maintained?
Non-permanent student conduct records are maintained until the student graduates from the University or for two years after a student voluntarily withdraws from the University. At that time the records are destroyed. Records of suspension from the residence halls and suspension or dismissal from the University are permanent records.


Student Conduct Information

  1. What is a Student Conduct Hearing?
  2. What happens in the hearing?
  3. I have been charged by the City of Burlington and UVM. Why am I being charged twice for the same alleged incident?
  4. If my charges have been dropped by the City of Burlington, will they also be dropped at UVM?
  5. Do I need an attorney present during the University Student Conduct process?

What is a Student Conduct Hearing?
A student conduct hearing is the opportunity for students with student conduct charges to respond to the written allegations against them and to present evidence in support of their case.

Student conduct hearings are scheduled with Hearing Officer(s). Hearing Officers are professional staff at the university. In addition, Student Conduct Associates (graduate and undergraduate students trained by The Center for Student Ethics and Standards) may participate in the hearing.

For more information on Student Conduct Hearings and the Student Conduct Process, please see The Code of Student Rights and Responsibilities.

What happens in the hearing?
When you meet with a Hearing Officer(s) you will be asked about the alleged violation and given the opportunity to present any relevant information, documents, or witnesses. Honesty is important, and will be used as a factor in the decision making process. Meetings are scheduled for one hour. Please familiarize yourself with The Code of Student Rights and Responsibilities and the review process prior to your scheduled hearing.

I have been charged by the City of Burlington and UVM. Why am I being charged twice for the same alleged incident?
These are two separate bodies. One involves city, county, or state laws and deals with legal issues and the other university charges. You have been charged with a violation of The Code of Student Rights and Responsibilities which must be resolved through the University Student Conduct Process regardless of the outcome in the legal process.

If my charges have been dropped by the City of Burlington, will they also be dropped at UVM?
No. We follow The Code of Student Rights and Responsibilities and your charge will be treated separately at UVM.

Do I need an attorney present during the University student conduct process?
No, attorneys cannot be present in a university hearing. However, CSES may permit a lawyer as an advisor when related criminal charges are filed and pending. You may bring an advisor. An advisor is a member of the University community chosen by a student to provide personal support through the student conduct process. An advisor must have no other role in the hearing, such as a witness, and may not speak or otherwise represent their advisees.


Academic Integrity Information

  1. What happens in an Academic Integrity Pre-Hearing Meeting?
  2. How long does the AI process take to complete?
  3. Can I talk to my faculty member if they submitted a referral?
  4. Should I continue to attend class if a referral is made?
  5. What happens to grades once a referral is made?
  6. What are the possible outcomes of a finding of responsible?
  7. What is an XF?
  8. How can violations of the Code of Academic Integrity be avoided?

What happens in an Academic Integrity Pre-Hearing Meeting?
When you meet with the Coordinator for Academic Integrity (AI), you will be asked about the alleged violation and have the opportunity to review the referral and all supporting documentation submitted to CSES. The Code of Academic Integrity will be reviewed and you will be given information about the AI process and options you have to help you decide how you want to proceed. Please familiarize yourself with The Code of Academic Integrity and the AI process prior to your scheduled Pre-Hearing Meeting.

How long does the AI process take to complete?
There are a number of steps in the UVM conduct process, including the option to attend a formal hearing and an opportunity to appeal. Cases typically take a minimum of one week and could possibly take as long as 4-5 weeks. Cases referred at the end of a semester may take longer for resolution and sometimes may not be able to be resolved until the beginning of the following semester. CSES adjudicates cases in as timely a way as possible.

Can I talk to my faculty member if they submitted a referral?
Yes, students and faculty can talk. At minimum, students should be informed that a referral was submitted concerning a piece of their academic work. Faculty are also encouraged to talk with students about concerns prior to submitting a referral to make the student aware of the concerns and gather any additional information about the situation. These conversations may also provide some clarity about the perceived intent of the situation.

Should I continue to attend class if a referral was made?
Students referred to the conduct process remain enrolled in all courses. Pending cases could have multiple outcomes; as such, students are encouraged to not make changes to their courses until a decision is rendered and they have more information about how the case may impact their academic experience. 

What happens to grades once a referral is made?
The assignment of concern should not be graded and a final course grade should not be submitted until the case is concluded. You may see an F on your transcript; this is an Administrative F that remains until the conduct process concludes. If the case results in the sanction of an XF, CSES alerts the Registrar of that grade.

What are the possible outcomes of a finding of responsible?  
The Code of Academic Integrity indicates “for a first deliberate offense, an undergraduate student will likely receive a grade of XF…for a second deliberate offense…a grade of XF and be suspended or dismissed from the University” (AI Code p. 23). Graduate students will likely receive a grade of XF and may be suspended or dismissed from the University for a first deliberate offense (AI Code p. 23).

What is an XF?
XF is defined by the Code of Academic Integrity as “failure resulting from academic dishonesty” (AI Code p. 18). XF, suspension, and/or dismissals are sanctions that are indicated on the student transcript. Students have the opportunity to remove the X if they attend an Academic Integrity Seminar offered through CSES. This removal of the X is NOT an option if a student receives a second XF as a result of a second AI case, or if the student is a graduate student.

How can violations of the Code of Academic Integrity be avoided?

  • Read all syllabi fully
  • Develop a relationship with faculty and TAs
  • Ask for clarification when you are not sure about the expectation of assignments
  • Be familiar with the Code of Academic Integrity

Last modified August 20 2014 09:33 AM