ELECTRONIC RECORDS MANAGEMENT IN VERMONT
INTRODUCTION:
Vermont's cities and towns, like many
organizations, are creating and maintaining more and more of their records
in electronic format. Examples of electronic records and other
information that may be kept by municipal officials include grand list
databases, town websites, digitized land records, online dog license
information, public meeting minutes, and various forms of email
correspondence. Given the importance of the municipal level of
government in Vermont, proper management is essential for the integrity,
security, and accessibility of these electronic records and resources.
The Electronic Records Management Working Group was formed by the Center for Rural Studies as part of a grant from the Vermont Historical Records Advisory Board. The goals of the grant are to provide education and training for those Vermont municipal officials and employees who are responsible for maintaining and preserving records in electronic format and to identify and create resources pertaining to electronic records management. The working group is made up of representatives from various Vermont municipalities as well as the Center for Rural Studies, the Vermont Municipal Clerks and Treasurers Association, the Vermont League of Cities and Towns, Vermont Public Records, and the Vermont Secretary of State's Office.
For more information on the working group and electronic records management in Vermont, contact Chip Sawyer, Center for Rural Studies, at wsawyer@zoo.uvm.edu or Gregory Sanford, State Archivist, at gsanford@sec.state.vt.us
TABLE OF CONTENTS
REPORTS AND PUBLICATIONS
From the Working Group:
From the Office of Vermont's Secretary of State:
From the Center for Rural Studies
From other sources
TRAINING OPPORTUNITIES
Coming Up!
A workshop on MUNICIPAL INFORMATION SAFETY at the 2004 Town Officers' Education Seminars throughout Vermont in April and May.
Description:
Our workshops on the safety and security of your computers and data have been very popular. This session will cover that and try to hit upon the other forms of information that municipal officials store and work with. We'll give an overview of how to keep information safe and how to ensure quick recovery when disaster strikes.
Presenter: Will Sawyer, UVM Center for Rural Studies
Click HERE for more information on the TOECs
Available Online:
RESOURCES AND GUIDELINES
...from Vermont:
...from Other States:
GRANTS AND FUNDING SOURCES
- The Vermont Historical Records Advisory Board
- Grants to assist in developing municipal records management plans.
- The Vermont Community Foundation Guide for Grantseekers
- Find information about grants offered by community foundations in Vermont.
- Vermont Community Development Program
- Assists communities by providing financial and technical assistance to identify and address local needs and priorities in the areas of housing, economic development, public facilities, and public services for persons of lower income.
- Hazard Mitigation Grant Program
- Grant offered by Vermont Emergency Management to assist municipalities with hazard mitigation activities.
- Emergency Management Planning Grants
- Grant offered by Vermont Emergency Management to assist municipalities with emergency management planning.
Federal Grants:
- Catalog of Federal Domestic Assistance
- Search for Federal grants for just about anything.
- The Chronicle of Philanthropy - Government Grants
- Links to federal grant information.
General Information About Grants:
- The Grantsmanship Center
- Grant information and grantsmanship training.
- Council on Foundations
- Resources for grantseekers.
- The Foundation Center
- Click on "Finding Funders"
- Philanthropy Gateway
- Grant information.
- The Chronicle of Philanthropy - Corporate Grant Makers
- Links to corporations that give grants.
- The Chronicle of Philanthropy - Private Foundations
- Links to private foundations that give grants.
ORGANIZATIONAL LINKS
This material is based upon work supported in part by the Cooperative State Research, Education, and Extension Service, U.S. Department of Agriculture, under Award No. 2002-34269-11806.
Also: Special thanks to Vermont's U.S. Senator Patrick Leahy.
Disclaimer: Any opinions, findings, conclusions, or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the view of the U.S. Department of Agriculture or U.S. Senator Patrick Leahy.
Reviewed on 10.16.06