YEAR-END OPERATIONAL SCHEDULE: JUNE 30, 2004
DATE		DAY	JOB #	ASSIGNED	OLD YEAR TASK (FY04) -- FY2004	JOB #	ASSIGNED	NEW YEAR TASK (FY05) -- Fiscal Year 2005
03/30		Tuesday
03/31		Wednesday
04/01		Thursday
04/02		Friday	PLUSACW	ZEKE	Weekly FRS job stream
04/05		Monday
04/06		Tuesday				ZEKE	djt / smr / lad	Set up FRS and HRS calendars in ZEKE: ACME, APPUME, ACQTR, FRSCLOSE,FRSCLOSE1,FRSCLOSE2,FRSCLOSE3 ,NYDISPLY, EJMONTH,EJCOMB,EJQRT,EJSAL,EJWEEK. Update ZEKE events that require specific dates - See FRSFYEZ.DOC.
04/07		Wednesday
04/08		Thursday
04/09		Friday	PLUSACW	ZEKE	Weekly FRS job stream
04/12		Monday		djt	Change HRS June Month-End in Zeke to date of FRS 1st Close - 7/2/04.
04/13		Tuesday
04/14		Wednesday
04/15		Thursday		emf / jfm	Send instructions to Physical Plant for creates.
04/16		Friday	PLUSACW	ZEKE	Weekly FRS job stream
04/19		Monday
04/20		Tuesday
04/21		Wednesday
04/22		Thursday
04/23		Friday		PUR	Deadline for 04 requisitions requiring bids
04/23		Friday	PLUSACW	ZEKE	Weekly FRS Job Stream
04/26		Monday
04/27		Tuesday
04/28		Wednesday
04/29		Thursday	FJMOFBCA	ZEKE / lad	Monthly FB-update.
04/30		Friday	FJY674JA	ZEKE / mml	SGA Open Commitments Report.
04/30		Friday		lad	Update REPORT DESCRIPTION FILE - Message on FBM090
04/30		Friday			APRIL MONTH-END
05/03		Monday	FJY506EA FJY514EA	ZEKE/ mml / msw	Compare yr-end and delete flags - SL/GL -- these jobs spool to FRSL.
05/04		Tuesday		lys	1st memo on closing. Put on Catskill, ACED, and ZERO18000S.
05/05		Wednesday
05/06		Thursday
05/07		Friday	PLUSACW	ZEKE	Weekly FRS job stream
05/07		Friday		GCA	New Year Agriculture Accounts MUST BE CREATED PRIOR TO THIS DATE
05/10		Monday
05/11		Tuesday
05/12		Wednesday		lad / smr	Review all daily, weekly, monthly, quarterly, and yearly jobs, for dates that need to be changed. These must be completed by 5/28/04.
05/13		Thursday
05/14		Friday	PLUSACW	ZEKE	Weekly FRS Job Stream
05/14		Friday	PLUSCHARTS	ZEKE	Chart of Accounts & Attribute Listings
05/17		Monday
05/18		Tuesday
05/19		Wednesday		lad / smr	Check with Deb Harvey in Purchasing to see when they want to discontinue printing the purchase order checks. Usually it is from June 1st until June 30th, and look at Laurie's yearend joblist for instructions.
05/20		Thursday
05/21		Friday	PLUSACW	ZEKE	Weekly FRS job stream.
05/24		Monday
05/25		Tuesday
05/26		Wednesday
05/27		Thursday	YREND02B EZT	lys	Review for IDP Income + Reverse.
05/27		Thursday	FJMOFBCA	ZEKE / lad	Monthly FB-update.
05/28		Friday	FJY554JA	ZEKE / mml	Run Capitalization Report (Should run at May Month End Time)		FAB	Bullseye user budgets due.
05/28		Friday	FJY674JA	ZEKE / mml	SGA Open Commitments Report.
05/28		Friday		lad	Update REPORT DESCRIPTION FILE - Message on FBM090
05/28		Friday		ZEKE	May Monthly reports begin.
05/28		Friday	HJFOCSCA	ZEKE / djt / rs / mm	HRS Monthly Focus Reports. Output should go to Mike Meunier.
05/28		Friday	PLUSAPM PLUSPUM PLUSACM	ZEKE	Accts. Payable Month End, Purchasing Month End, Month-End Mechanical Entries.
05/28		Friday	PLUSQTR	ZEKE	Run QUARTERLY REPORTS - FY04 ONLY.
05/28		Friday	FJM534EA FJM536EA FJM538EA FJM540EA	jfm / mml dh / slb	Verification of open commitments begins: Ledgers 2-xxxxx and 3-xxxxx, 6-28xxx thru 9-xxxxx, Travel and Work Orders. Physical Plant verifies contracts. Work Control checks work order commitments.
05/28		Friday		PUR	Last date for Purchasing to receive requisitions that will be processed as P.O. checks charged to FY04.		PUR	No P.O. checks issued during month of June.
05/28		Friday		ALL	LAST DAY FOR OLD YEAR PURCHASE ORDER CHECKS.
05/28		Friday	PLUSAYE	ZEKE	Annual EZTrieves run and verified.
05/28		Friday	MAY MONTH-END
05/31		Monday	MEMORIAL DAY HOLIDAY
06/01		Tuesday					smr / CIT	Set up tape datasets for new fiscal year: FRD905MV, FRT905MB, FRT905MI, FRT905MV, FRVVH05A, FRVVH05I, FRYTD05A, FRYTD05I. Must be done before 1st close.
06/01		Tuesday		mml	Identify projects for capitalization entries.	EJA520BA / EJM570BA	ZEKE / djt	Position control list with encumbrance feed to acctng. suppressed. These jobs should be run weekly until 7/02/04. FY05 only.
06/01		Tuesday		lys	2nd memo on closing. Put on Catskill, ACED, ZERO18000S and Controller's Lists.
06/01		Tuesday	YREND02A EZT	lys	Subagency Report for CE to review.
06/01		Tuesday		jsk	Memo to people doing on-line banner entries. Re: Notification to JSK of old year billings done after 6/30.
06/01		Tuesday		ALL	Lois Schuster approves all interfund transfers from this point forward until final closing.
06/01		Tuesday	FJY506EA FJY514EA	ZEKE / mml / msw	Compare yr-end and delete flags - SL/GL -- these jobs spool to FRSL.
06/02		Wednesday
06/03		Thursday		ALL	LAST DAY TO DELETE OLD YEAR ACCOUNTS. After today, do not process any account deletes to the old or new year until final closing has been completed.
06/03		Thursday		FAB	Load necessary accounts for use when loading new year budgets
06/04		Friday		ALL	Final account creates before FY05 skeleton master file is created. Starting 6/07/04, *** YOU MUST CREATE IN BOTH YEARS ----- ON THE SAME DAY. ***	EJA520BA / EJM570BA	ZEKE / djt	Position control list with encumbrance feed to acctng. suppressed. These jobs should be run weekly until 7/02/04. FY05 only.
06/04		Friday	PLUSACW	ZEKE	Weekly FRS Job Stream.		der	CREATE ORACLE TABLES FOR THE NEW YEAR.
06/04		Friday		ALL	Final attribute changes before FY05 skeleton master file is created.Starting 6/07/04, YOU MUST CHANGE ATTRIBUTE IN BOTH YEARS.		WAGE / SAL	Run percentage increase report.
06/04		Friday				FJD043AA FJD043AB FJD043AC	smr / lad	Needs to be run both old and new year from 6/4 -9/27.
06/04		Friday				PLUSFRY1	smr / lad	Skeleton Master File create (GL, SL, OC, Suspense, Batch Files) YEAR END JOBS TO BE RUN - FJY001, FJY007 & FJY006. SMR -- Make sure FJY001JA runs okay, and new year files are created over the weekend.** IMPORTANT ---- SMR ---- PLEASE MAKE SURE THAT THESE JOBS DON'T RUN OUT OF DISK SPACE.
06/04		Friday		smr	Verify Skeleton Files.	PLUSNYCC	smr / lad	Attribute list (FBM042) & Chart of Accounts (FBM040) run. NOTE: Part of daily after FBY001
**** FROM THIS POINT FORWARD, ALL BATCH HEADERS MUST INDICATE FY04 (2004) OR FY05 (2005)! BE CAREFUL! ****
06/07		Monday		ALL	Reminder: DO NOT PROCESS ANY ACCOUNT DELETES TO THE OLD OR NEW YEAR UNTIL AFTER FINAL CLOSING IS COMPLETED -- (approx. 9/28/04 --- this date is subject to change).		ALL	Reminder: DO NOT PROCESS ANY ACCOUNT DELETES TO THE OLD OR NEW YEAR UNTIL AFTER FINAL CLOSING IS COMPLETED -- (approx. 9/28/04 -- this date is subject to change).
06/07		Monday		ALL	ANY REQUESTS FOR HAND-DRAWS MUST BE APPROVED BY MOLLY LOWDER OR LOIS SCHUSTER FROM THIS POINT FORWARD.		AIS	Display file chart (FBM040) created (D NEWCHART). AVAILABLE 6/07/04.
06/07		Monday				FJM040JA FJM009J1 FJM061J1	Zeke / lad	These are new year display files that run from 6/07/04-7/23/04. They are scheduled using the calendar NYDISPLY. They do not get scheduled after the 3rd run.
06/07		Monday					PUR	Start printing New Year orders.
06/07		Monday				FJY506EB FJY514EB	ZEKE / mml / msw	Compare year-end flags & delete flags - SL/GL ---- these jobs spool to FRSL.
06/07		Monday					der	CREATE AND SCHEDULE FRS TO ORACLE CONVERSION JOBS.
06/07		Monday					mi	ADD NEW YEAR TABLES TO PL / SQL PACKAGES.
06/08		Tuesday		FINA	Award Payment Program and Microfaid Awards Run. (FINAL MED LOANS awarded LAST JUNE DATE.)
06/09		Wednesday	TELEPHONE CHARGES	Barbara Hogel lad	Create PBX charges: RUN TELEPHONE CHARGE TRANSACTIONS AND FTP TO GIRAFFE FOR UPDATING.
06/09		Wednesday		GCA	Verify Financial Aid accounts for Flags.
06/10		Thursday	TC6670EA and TC6670EB ONLY	lad	June PBX distributed as final liquidation of commitment (Approx). No old encumbrances to be created.
06/10		Thursday		FINA	Award Payment Program run.
06/11		Friday	TC6680JA	lad	DO NOT RUN TC6680EA AT THIS TIME!!!!! CHANGE YEAR IN JCL AND DATE TO 6/30/04 - DON'T LOAD UNTIL 7/19 NEW YEAR AND NOT UNTIL GENERAL FUND BUDGETS ARE LOADED FROM FAB. LOAD WITH TCE DISK (60 day retention on TCE disk, per smr). **** MAKE SURE CALCULATIONS ARE ACCURATE (especially with grants)!!
06/11		Friday	PLUSACW	ZEKE	Weekly FRS Job Stream.	EJA520BA / EJM570BA	ZEKE / djt	Position control list with encumbrance feed to acctng. suppressed. These jobs should be run weekly until 7/02/04. FY05 only.
06/11		Friday		mml	Verify Cochran lease purchase payment for imputed interest
06/14		Monday	FJM111EA DATA	pd / lad	Endowment Income distribution.
06/14		Monday	FJM111EB	pd / lad	Endowment Income distribution to FRS.
06/14		Monday		mml / lrs	Copy of EPV's > $1000 Not Paid By Last Old Year P/R to MML for Salary/Fringe Accrual.
06/15		Tuesday		FINA	Financial Aid Payments and Microfaid Awards Run -FY04 (NO LOANS)
06/16		Wednesday		PUR	DEADLINE for 04 Requisitions for Purchase Orders for GENERAL FUNDS ONLY.
06/17		Thursday		FINA	FINAL award payments for old year run. ALL FINANCIAL AID PROGRAMS HEREAFTER ARE NEW YEAR.
06/18		Friday	PLUSCHARTS	ZEKE	Chart of Accounts & Attribute Listings.
06/18		Friday	PLUSACW	ZEKE	Weekly FRS job stream.	EJA520BA / EJM570BA	ZEKE / djt	Position control list with encumbrance feed to acctng. suppressed. These jobs should be run weekly until 7/02/04. FY05 only.
06/21		Monday		AUX	Fleming Museum Gift Shop inventory.
06/22		Tuesday
06/23		Wednesday
06/24		Thursday
06/25		Friday					GCA	Make sure Financial Aid accounts are thawed for July 1 updates.
06/25		Friday				EJA520BA / EJM570BA	ZEKE / djt	Position control list with encumbrance feed to acctng. suppressed. These jobs should be run weekly until 7/02/04. FY05 only.
06/28		Monday		ALL	LAST University Store purchases in FY04.
06/28		Monday		AUX	Central Stores closed Monday, June 28th through Thursday, July 1st, for billing and physical inventories. AP must get all invoices to Central Stores ASAP.
06/28		Monday		CENTRAL STORES	DEADLINE: Central Stores FY04 orders must be processed
06/28		Monday		AUX	Telcom Supplies Inventory 6/28 - 7/2/04. Telcom office remains open.
06/28		Monday		AUX	Microcomputer Depot Inventory 6/28 - 7/2/04. Depot remains open.
06/28		Monday		ZEKE / lrs	Semi-monthly payroll dated 6/28 (for June 30th) run and updated into FRS. *** THIS IS THE LAST FRS OLD YEAR (FY04) PAYROLL!!
06/29		Tuesday		AUX	University Store closed June 29th through June 30th for Physical Inventory.
06/29		Tuesday		xma / krs	Verify date of bank withdrawal for Payroll taxes and process DCA to appropriate fiscal year.
06/29		Tuesday	EJA490BB	cbs / js	This job should run against the old year (after the last FRS old year payroll), in order to CALCULATE retroactive payroll transactions, but this job does not update them. At this point in time, these entries have to be manually written up, ** see the line below.** This job should run daily from 6/29/04 through 2nd run (7/16/04).
06/29		Tuesday		cbs / js / GCA	Retroactive payroll entries after 6/28 payroll is run, require journal entries to also include manual fringe distribution. GACA APPROVES Payroll Records input.
06/30		Wednesday		CASH	Cashier's Office requests cash by 12:00 noon. Gifts to Gift Records by 9:00 a.m. - Specify FY04.
06/30		Wednesday		CASH	Cashier's Office open 8:00 a.m. - 4:00 p.m.
06/30		Wednesday		CASH	Cashier continues to process Old Year Batches for cash deposited to banks before 7/1.
06/30		Wednesday		A/R	DEADLINE: A/R on-line billing input for 6/30 ageing
06/30		Wednesday		A/R	Final FRS update for ageing. Run special 6/30 ageing for comparison
06/30		Wednesday		A/P	UNIVERSITY STORE FINAL Store purchase journal after POCs cashed in June are updated. If any entries done after this date, this will need to be run again.		GCA, A/P & FAB	Mechanical entries examined for FY05, revisions to be processed by 7/23.
06/30		Wednesday		ALL	Last Print & Mail Center processed orders for FY04.
06/30		Wednesday		AUX / A/P	ALL INVENTORY ADJUSTMENTS SHOULD BE TO A/P BY 7/15/04. NEEDS TO BE BOOKED BY SECOND RUN.
06/30		Wednesday		AUX	Biology stockroom Inventory - 6/30/04 closed all day, will reopen on 7/1/04.
06/30		Wednesday		AUX	Environmental Safety Facility -- Chemsource Inventory
06/30		Wednesday		bc	Coordinates year-end confirmation letters
06/30		Wednesday	FJY502JA	ZEKE / lys	Verify gift attributes. Spool to COMPMML.
06/30		Wednesday		G/A	From this point forward all old year hand-drawn checks require a DCA to set up payable. When processing new year hand-draws, verify year to which you are processing.
06/30		Wednesday	FJCOMPJA / EVENT 161	ZEKE / ljd	Check OLD GL against NEW GL , OLD SL against NEW SL. View on FRSL.
07/01		Thursday		ALL / A/P	NO NEW YEAR EXPENSES ON PREPAID ACCOUNTS, ALL TRANSACTIONS SHOULD BE CHARGED TO NEW YEAR BUDGETS.		jsk / smr	$BANFY = 05 (Zeke variable change) Set to new year July 1st (Jill to call Steve Rose, and send email)
07/01		Thursday		mpl	Begin process for legal letter.		PUR	Purchasing will begin to issue P.O.C. charged to New Year (FY'05) budgets.
07/01		Thursday	YREND02B EZT	lys	Review for IDP Income + Reverse.		A/R	NEBHE information due from Registrar.
07/01		Thursday	GASB	jac / lys	Run Banner - GASB Reports for scholarship allowance		A/R	Scholarships processed: GRAD, F&S, NEBHE.
07/01		Thursday		Zeke / smr / lad	Run 2 jobs for Linda Schneider, FJM061B1 (648), and FJM095BA (594).		A/R	Fee and tuition assessment run thru Banner.
07/01		Thursday					A/R	RA credits due from Residential Life in Banner.
07/01		Thursday					A/R	Load Fall Res Life
07/01		Thursday	FJMOFBCA	ZEKE / lad	Monthly FB-update.		A/R	Outside scholarships can be processed.
07/01		Thursday					FAB / lad	Ledgers (1-3) budgets and Ledgers (2-3) fringe commitments loaded to FRS from FAB CMS files;(BOF001-BOF006 DATA). This is an approximate date.
07/01		Thursday