University of Vermont

University Financial Services

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Travel at UVM - brought to you by:

Financial Reporting and Accounting Services
333 Waterman Building
85 South Prospect St.
Burlington, Vermont 05405
Email: travel@uvm.edu or
general.accounting@uvm.edu
Fax: (802) 656-1967
Office Hours: 8:00-12:00 & 1:00-4:00
 

The Trip

Before the trip
  • Prepay as much as possible
  • Is there a tax exemption at your destination
  • When comparing prices, keep supporting documentation 
  • Domestic Travel
    • Mileage Rate: 
      • 7/1/2014:  $0.56
      • 7/1/2013:  $0.565
    • Meal Rate:  $60/day max
  • International Travel
During your travel
  • Keep required original, itemized receipts (double check Travel Policy for travel meal requirements)
  • If expense is on a credit card, keep both the itemized and summary slips
  • For long trips, keep a log or journal
  • Paying for services abroad
After the trip
  • In PeopleSoft:
    • Create an expense report, within 60 days
    • Create from travel authorization
    • Attach cash advance, due within 30 days
  • Print expense report
    • Attach original, itemized receipts
    • See Travel Policy for travel meal receipt requirements
  • Route for necessary approvals

Travel Resources

Travel Policy
Auto Rental Policy
     Hertz Auto Rental - rates for US and                 Canada
Business Meals Policy
VT City / County Search
Weather

International Travel Resources

Travel Safety Guidelines
Travel Accident Insurance
International SOS
Currency Conversion

PeopleSoft Resources

PeopleSoft Travel and Expense Manual
PeopleSoft Open Labs
PeopleSoft Travel & Expense Approvers



Who is traveling?

UVM employee
  • Faculty and Staff
    • Relocation
    • Graduate student
      • On UVM payroll
      • Not on UVM payroll
  • Undergraduate student
Non-employee

Administrative Business Service Center

Travel processed through the ABSC
ABSC Travel Form

Expense Reimbursements

If UVM reimburses for an expense, the item becomes University property.

Cell Phone Guidelines Tax Exemptions by State

Business Meals Policy

Last modified June 18 2014 11:33 AM