Departmental Shared Directories

Policy Statement

In order to protect departmental historical data, preserve departmental efficiency and to allow for smooth personnel changes, the College of Arts and Sciences requires all academic departments and programs to establish and utilize a departmental shared directory on the CAMPUS Active Directory server cluster.

Reason for the Policy

In the past, departments were left to their own devices regarding the backup, conveyance, and preservation of information pertaining to departmental business. This left important and sensitive material exposed to loss from failure, accidental deletion, or disaster.
Without a standard, secure and regularly backed-up location for department electronic files, the CAS Computing Services staff cannot efficiently retrieve department files from a departing department administrator's personal files. This results in unnecessary delays in transitions to new department administrative personnel and jeopardizes complete transfer of department files to a new location.
Recently the University has established an institution-wide Microsoft Active Directory domain called CAMPUS that encourages the storage of departmental files in a "shared directory" on the network. The Active Directory domain gives us the following advantages:

Applicability of the Policy

This policy applies to all academic departments and programs within the College of Arts and Sciences.

Policy Elaboration

CAS Computing Services 656-7971 or

Related Documents/Policies

Effective Date