University of Vermont

College of Arts and Sciences

Old College Bylaws (through January 2008)

I. Membership

  1. The Faculty
    The Faculty shall consist of the President and Provost of the University, Dean of the College, Director of Libraries, and all persons holding academic rank in the College of Arts and Sciences or in a department that offers a major in the College of Arts and Sciences.

II. Officers

  1. The Presiding Officer
    The Dean shall preside at meetings of the Faculty.  When absent, the Dean's designee shall serve as Chair with the approval of the Faculty.
  2. The Secretary
    1. The Secretary shall be responsible for recording and preserving the minutes of all meetings of the Faculty.  These minutes should state accurately all main motions - except any that were withdrawn - giving the wording of each motion that was adopted or otherwise disposed of, including any amendments, and identifying the maker(s) and seconder(s) of the motions and amendments.  These minutes, when approved by the Faculty, shall be the official record of all actions taken by the Faculty.
    2. The Secretary shall be elected from among the voting membership of the Faculty for a term of three years.
    3. Should the Secretary be absent from a meeting, the presiding officer shall appoint a substitute.
  3. The Parliamentarian
    1. The Parliamentarian shall advise the presiding officer or the Faculty on questions of parliamentary procedure.
    2. The Dean shall appoint the parliamentarian of the College, subject to the approval of a majority of the Faculty.
    3. The term of service for the Parliamentarian shall be three years.

Current College Officers and Standing Committee Members (Acrobat PDF)

III. Meetings

  • Meetings of the Faculty shall be held at the call of the Dean at least six times during the academic year. One of these shall be held in March, at which time nominations shall be presented.
  • Except as provided for in subsection G below with regard to special meetings, the Dean shall furnish to the Faculty a written notice, an agenda, and the minutes of the previous meeting at least seven calendar days prior to the next meeting.
  • Non-agenda items may be discussed at a meeting, but not voted upon at the meeting, except items of an urgent and timely character, and as provided for in Robert's Rules of Order, Newly Revised.
  • A quorum at regular meetings shall consist of those voting members present at a meeting.
  • The Rules contained in Robert's Rules of Order, Newly Revised, shall be the procedural authority, except where inconsistent with the provisions of these By-Laws.
  • By majority vote of those present and voting at a College meeting, the Faculty may decide to submit agenda items to a written ballot of the entire voting membership. The measure so submitted shall pass if a simple majority of those returning ballots by the indicated deadline vote in favor of it, except in the case of revision of these By-Laws (see section V).
  • Special meetings shall be called by the Dean upon petition by twenty-five members of the Faculty; such meetings to be held within seven calendar days of the presentation of the petition and with at least three days' warning.

IV. Committees

  1. General Provisions

    1. No more than one person from any department shall serve on any one standing committee at the same time.
    2. No member of the Faculty shall serve on more than one standing committee of the College at the same time.
    3. Members of standing committees are elected by the voting membership for a three-year term. No member shall serve consecutive full terms on any standing committee.
    4. Terms of service shall begin September 1 following election.
    5. Standing committees shall report to the Faculty at least once a year.
    6. All committees shall be responsible to the Faculty.
    7. The membership of all standing committees and ad hoc committees shall be reported to the Faculty with the agenda for the first meeting of the academic year.
    8. Committee meetings shall be called by the Chair or by a majority of its voting members.
    9. Except where specifically noted, no person holding the title of Dean shall serve as a member of a committee.
    10. Except where specifically noted, no person holding the title of Dean shall serve as chair of a committee.
  2. Nominations and Elections Committee
    1. This Committee shall be responsible for presenting a slate of nominees for membership on all standing committees (except for the Committee on Faculty Standards), including College representatives on standing committees of the Faculty Senate, ad hoc committees of the College, and nominees for the office of Secretary. The Committee should be sensitive to the preservation of balanced slates that are representative of the constituencies being served.
    2. The Committee shall prepare and distribute ballots for all elections (except those for Senate committees and other elections whose conduct is governed by Senate by-laws) to all voting members of the College. The Committee shall then count the ballots and report the tally to the College. Elections for Senate committees shall be conducted by the Senate according to the Senate's Constitution and Bylaws. The Chair of the College's Nominations and Elections Committee shall turn over the relevant slate of candidates to the Senate for this purpose immediately after the March College meeting.
    3. When there is a single vacancy in an election, the nominee receiving the largest number of votes shall be declared elected. In the case of multiple positions for the same committee, the N nominees receiving the largest number of votes shall be declared elected, N being equal to the number of positions vacant.
    4. In those cases in which the number of candidates nominated is equal to the number to be elected, the Secretary shall be instructed to cast a ballot for the nominee (s).
    5. This Committee shall consist of six members. The terms of membership shall be staggered, two members being elected in each of two consecutive years and one the third year from the Faculty of the College. The Associate Dean of the College will serve as ex-officio member of this committee for the purpose of conducting elections.
    6. Whenever possible, the Committee shall elect as its Chair a member who will have served at least one year.
    7. For annual elections, the slate of nominees shall be circulated with the agenda for the March meeting. Nominations may also be made from the floor at this meeting.
    8. The Committee may, at any meeting, present nominations to fill vacancies that may occur at irregular times, or present a slate of nominees for ad hoc committees, provided that the list of nominees is circulated with the agenda prior to that meeting.
  3. Curriculum Committee
    1. The Committee shall be empowered to conduct a continuing evaluation of the College curriculum. The Committee shall consider for approval all new courses and curricula as well as all changes in or deletion of existing courses, curricula, and distributional requirements, in the context of the overall needs and direction of the College.
    2. The Committee shall consist of seven Faculty members with two being elected in each of two consecutive years and three in the third. The committee shall be composed of at least one representative from each of the four distribution areas of the College. The committee shall also include the academic deans, without privilege of vote.
    3. Whenever possible, the Committee shall elect as its Chair a member who will have served at least one year
  4. Committee on Faculty Standards
    1. The Committee shall be advisory to the Dean, in matters concerning reappointment, tenure, and promotion.
    2. It shall receive from the Dean all recommendations on reappointment, promotion, and tenure submitted to the Dean by department Chairpersons. The Committee shall engage in a thorough review of each case. Negative recommendations shall be reviewed only upon request of the Faculty member concerned. The Committee shall then present in writing its evaluation and recommendation to the Dean of the College.
    3. Upon petition by a member of the Faculty, it shall review, with the approval of the individual concerned, any case in which a possibly deserving Faculty member has not been considered for promotion. The Committee shall then present in writing its evaluation and recommendation to the Dean of the College.
    4. In studying any case, the Committee may interview the Faculty member in question, the Faculty member in question, the Faculty member's chairperson, other colleagues, and the Dean, in an attempt to gather as much pertinent information as possible.
    5. In addition, the Committee is empowered to conduct a continuing evaluation of the standards for granting reappointments, tenure, and promotions, which are administered within the college.
    6. The Committee shall consist of five tenured members of the Faculty, each holding the rank of Associate Professor or Professor. No two Committee members shall be from any single department. Department Chairpersons and persons holding the title of Dean shall not be eligible for service on this Committee. The terms of membership shall be staggered, two members being elected in each of two consecutive years, and one the third year.
    7. The Committee shall elect its Chair from among those members who have had at least one year of service on the Committee.
  5. Committee on Academic Standing
    1. The Committee shall receive petitions and review all requests for special consideration in regard to college regulations, academic standards, or graduation requirements, and shall act for the Faculty in these matters.
    2. The Committee shall recommend to the Faculty such policies or revisions of policies as may be necessary for the implementation of its duties.
    3. The Committee shall consist of five members of the Faculty.  Two members shall be elected in each of two consecutive years and one the third year.  The Committee shall also include the Dean or the Dean's representative without privilege of vote but as Chair, and invited representatives of the Office of the Dean of Students, also without privilege of vote.
    4. At times of emergency (when it is impossible or unfeasible for the Committee to meet), the Chair may act unilaterally in the name of the Committee, but shall report all such cases to the Committee at its next meeting.
  6. Committee on Honors and Individual Studies
    1. It shall be the duty of this committee to administer the College Honors Program and those individual studies programs not located in a single department or formally constituted program.
    2. The Committee shall consist of eight members, two at large and one in each of the following areas:
      1. Natural Sciences
      2. Social Sciences
      3. Humanities
      4. Literature
      5. Fine Arts
      6. Interdisciplinary Studies (this includes all non-departmental majors and minors, such as Women's and Gender Studies or ALANA US Ethnic Studies) Eligibility for candidacy in the above six areas shall be determined by the candidate.  Terms of membership shall be staggered, three members being elected in each of two consecutive years, and two the third year.
    3. Whenever possible the committee shall elect as its Chair a member who will have served at least one year.
  7. Admissions Committee
    1. The committee consists of the academic deans, serving without privilege of vote and six members of the faculty.  Each member shall serve a three-year term, with two elected in each of three consecutive years.
    2. Whenever possible, the Committee shall elect as its Chair a member who will have served at least one year.
    3. The Committee shall be concerned with all aspects of admission to the College of Arts and Sciences, and will particularly monitor the quality of applicants, review Admissions Office policies as they affect the College, and may read selected applications.  The Committee shall make periodic reports to the faculty of the College and shall, when needed, make specific recommendations for action. 
    4. It shall also be the duty of this Committee to facilitate and promote faculty participation in those activities, which will enhance the College's ability to attract high quality students.
  8. Faculty Senate Standing Committees
    1. Representatives shall be elected to serve on standing committees of the Faculty Senate as dictated in the Senate By-Laws.
    2. One of the representatives to each of the standing committees shall report to the College at its November and April meetings.
    3. Candidates for election to the Senate Faculty Affairs Committee shall be chosen from among those who hold tenure and the rank of Associate Professor or Professor.

Current College Officers and Standing Committee Members (Acrobat PDF)

Current College Faculty Senate Committee Members (Acrobat PDF)

Faculty Senate Committee webpage

V. Amendment of By-Laws

Any of the foregoing By-Laws may be added to, amended, or repealed by a two-thirds majority of the votes cast by mail ballot.  Amendments may be proposed by petition of ten percent of the Faculty membership, or by an ad hoc committee elected by the Faculty to revise the By-Laws.

Last modified September 23 2014 03:48 PM

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