University of Vermont

College of Arts and Sciences

Resources for Chairs & Administrators

Guidelines for letters to external reviewers

Below is a link to a model or template for a letter to be sent to outside reviewers. While it is not a requirement that the exact wording is used, the letter does include the basic information that all reviewers should receive. For represented faculty members, please see Article 14.e.ii in the UVM-UA Agreement for additional information on choosing reviewers and a definition of "arm's length" reviewers.

Examples of material that may accompany this letter include:

  • the candidate's vitae
  • the candidate's one page research statement
  • scholarly publications and work that is either under review or accepted for publication
  • The department's (or college) criteria for assessing scholarship for promotion and tenure. Note: a copy of approved college or school RPT Guidelines must be provided to external evaluators (ref. Article 14.4, paragraph 4)
  • The section of the CBA on the review of scholarship for promotion and tenure.

Please also note that the chair (or dean when there is not a chair) is responsible for the final choice of reviewers. The chair statement should also indicate:

  • what materials were provided to evaluators
  • the basis for selecting the evaluators
  • a description of the evaluator qualifications and relationship to the candidate (For represented faculty, see Article 14 for further information on the chair statement.)

External Reviewer Letter MS Word Icon

Last modified September 23 2014 03:48 PM

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