Resources for Chairs & Administrators

Reappointment, Promotion and Tenure (RPT) Process

Overview and Key Dates 2012-13

TYPES OF REVIEW

University-level review (Dossiers are reviewed by the Department and Chairperson, CAS Faculty Standards Committee (FSC), CAS Dean, Professional Standards Committee (PSC), and Provost):

• TT faculty up for promotion and/or tenure or second reappointment; FT Lecturers up for promotion to Senior Lecturer; FT or PT research faculty up for promotion. Candidate and chair follow the green sheet instructions and complete the green sheet form. Chair uploads dossier to Sharepoint and submits hard copy to Dean's Office by November 15 (see detailed schedule).

College-level review (Dossiers are reviewed by the Department and Chairperson, CAS Faculty Standards Committee (FSC) and CAS Dean):

• FT Lecturers, Senior Lecturers and Research Faculty, in accordance with Formal Peer Review schedule determined by Dean's Office ( *The CBA requires at least one formal peer review every four years. Such review may be extended to the 5th or 6th year in order to coincide with the expiration of a faculty member's appointment.). Candidate and chair follow the blue sheet instructions and complete the blue sheet form. Chair uploads dossier to Sharepoint and submits hard copy to Dean's Office by November 1 or February 1 (see detailed schedule).
• PT Lecturers up for promotion. Candidate and chair follow the Guidelines for Promotion to Lecturer II or Lecturer III and complete the Promotion to Lecturer II or III form. Chair uploads dossier to Sharepoint and submits hard copy to Dean's Office by November 1 or March 1 (see detailed schedule). Please note: The guidelines and form will be updated after bargaining is complete.
• TT faculty up for first reappointment. Candidate and chair follow the green sheet instructions and complete the green sheet form. Chair uploads dossier to Sharepoint and submits hard copy to Dean's Office by March 1 (see detailed schedule).

College-level reappointment review (Recommendation/non-recommendation for reappointment (with brief rationale) provided by Department Chair to CAS Dean):

• Non-TT faculty up for reappointment, in accordance with Reappointment Review schedule determined by Dean's Office. Chair completes pink sheet form and submits hard copy only to Dean's Office by November 1 or February 1(see detailed schedule).

IMPORTANT RPT DEADLINES

Following are the latest possible dates by which each task must be completed:

DEADLINE	TASK TO BE COMPLETED
mid-June	Dean's Office sends draft list of TT and non-TT faculty scheduled for RPT review (with submission deadlines) to chairs, with copy to department administrators (chair may request this information earlier)
As necessary, but no later than September 1	Chair advises Dean's Office of revisions to RPT list
October 15	Dossiers for non-TT faculty requiring Formal Peer Review and Dec. 15, 2012 notice of reappointment/non-reappointment must be "closed"** in preparation for department review
October 30	List of faculty up for second reappointment, promotion and/or tenure for AY12-13 due in Provost's Office
November 1	Dossiers for non-TT faculty requiring Formal Peer Review and Dec. 15, 2012 notice of reappointment/non-reappointment due on Sharepoint and in Dean's Office (hard copy)
November 1	Dossiers for Promotion to Lecturer II or III due on Sharepoint and in Dean's Office (hard copy)
November 1	Dossiers for University-level review must be "closed"** in preparation for department review. Note that following this review, the Chair must do an assessment of the candidate and provide a copy of the written statement to the faculty member. Faculty member may add written rebuttal to the file within seven days from the date the chair's statement was delivered; at this time s/he may also write a rebuttal to any outside evaluators' comments.
November 1	Forms for non-tenure-track faculty undergoing fall pink sheet review due in Dean's Office.
November 15	Dossiers for University-level review due on Sharepoint and in Dean's Office (hard copy).
December 15	Notice of reappointment/non-reappointment sent to FT non-TT faculty undergoing fall Formal Peer Review and decisions sent to lecturers up for promotion to Lecturer II or III (with copy of FSC and Dean's comments)
January 15	University-level review dossiers due to Provost from CAS Dean's Office
January 15	Dossiers for non-TT faculty requiring Formal Peer Review and March 1, 2013 notice of reappointment/non-reappointment must be "closed"** in preparation for department review
January 22	Copy of FSC and Dean's comments sent to candidates undergoing University-level review. Note: The candidate has ten (10) days from the date the dean's statement is delivered by email or by hand to add a written rebuttal to the file.
February 1	Dossiers for non-TT faculty requiring Formal Peer Review and March 1, 2013 notice of reappointment/non-reappointment due on Sharepoint and in Dean's Office (hard copy)
February 1	Forms for non-tenure-track faculty undergoing spring pink sheet review due in Dean's Office.
March 1	Dossiers for TT faculty undergoing first-reappointment review and PT lecturers up for promotion to Lecturer II or III due on Sharepoint and in Dean's Office (hard copy)
March 1	Notice of reappointment/non-reappointment sent to non-TT faculty undergoing spring Formal Peer Review (with copy of FSC and Dean's comments)
March 15	University-level review of RPT dossiers completed by PSC; dossiers move on to Provost
April 25	Provost's RPT decisions communicated to Deans
May 1	RPT decisions for University-level reviews sent to faculty by CAS Dean's Office (with PSC and Provost's comments). The faculty member has ten days after receipt of the notice to submit a rebuttal, or 15 days after receipt to withdraw his/her request for RPT action. TT faculty first-reappointment decisions and any PT lecturer promotions (with copy of FSC and Dean's comments) are also sent to faculty at this time by the CAS Dean's Office.

**Prior to review by departmental/unit faculty the dossier is deemed to be "closed." As such, material in the dossier will be neither removed nor replaced as the dossier progresses through the various levels of review. (CBA Article 14, Section 5.f.ii)

Additional material may be added to the dossier only under the following guidelines:

• The only "additional material" that may be submitted is an update on a change in status or achievement relevant to documents already submitted or referred to in the dossier, such as an article accepted for publication that is referred to as under review, or a grant being funded. Such material may only be submitted prior to March 15, the time that the Provost initiates review. Such material shall be submitted to the Dean who shall ensure its placement in the dossier.
• Material that provides evidence to support a claim in the rebuttal and that was not submitted in the original dossier may be attached to and submitted with the rebuttal.
• Additional submissions and rebuttals will be added as identified attachments to the dossier, such as a tab or site labeled "rebuttal" or "additions." The main dossier, once submitted, may not be changed. (CBA Article 14, Section 5.f.vi)

Additional CAS Instructions and Documents

• CAS Instructions for Electronic Submission of Green Sheets
• CAS Instructions for Electronic Submission of Blue Sheets
• CAS Instructions for Electronic Submission of Promotion to Lecturer II or III Forms
• Guidelines for letters to external reviewers

Last modified September 12 2012 03:56 PM